Schools Energy Pathfinder 2025 – Heat Pump Programme - Bundle 4
Value
€2.6m
Deadline
06 Jul
06 Jul 2026
Value
€2.6m
Deadline
06 Jul
Installation of heat pump systems across educational facilities in Waterford and Wexford.
Installation of heat pump systems across educational facilities in Waterford and Wexford.
Bidder profile
Medium to large construction firms with experience in energy efficiency projects, particularly in heating system installations.
Risks & flags
- Turnover threshold
- Geographic constraints
- Tight timeline
- Incumbent advantage
Briefing
AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.
1. At a glance
| Buyer | Waterford and Wexford Education and Training Board |
|---|---|
| Title | Schools Energy Pathfinder 2025 – Heat Pump Programme - Bundle 4 |
| CPV / category | Not stated |
| Estimated value | €2,649,026 |
| Per-year (if multi-year) | Not stated |
| Procedure type | Not stated |
| Lots | Not stated |
| Location | Waterford and Wexford, Ireland |
| Contract length | Not stated |
| Submission deadline | 29 June 2026, 11:00 |
| Go-live / start | Not stated |
2. Scope of Work
The Schools Energy Pathfinder 2025 – Heat Pump Programme - Bundle 4 involves the installation of heat pump systems across multiple educational facilities under the jurisdiction of the Waterford and Wexford Education and Training Board (WWETB). The contractor will be responsible for the design, supply, installation, and commissioning of heat pump systems, ensuring compliance with relevant regulations and standards.
Key activities include:
- Design and Engineering: Development of detailed designs for heat pump installations tailored to each school’s requirements.
- Installation: Physical installation of heat pump units, including all necessary plumbing, electrical, and mechanical works.
- Commissioning: Testing and commissioning of installed systems to ensure operational efficiency and compliance with specifications.
- Maintenance and Support: Provision of ongoing maintenance services post-installation, including troubleshooting and repairs as necessary.
- Documentation: Preparation of all required documentation, including as-built drawings, operation manuals, and maintenance schedules.
- Compliance Checks: Ensuring all installations meet health and safety regulations, as well as environmental standards.
The project will encompass multiple sites within the WWETB area, with specific attention to the integration of systems into existing infrastructure. The contractor must manage the logistics of working in active school environments, minimizing disruption to educational activities.
3. Background & buyer context
This procurement aligns with the Irish Government's commitment to enhancing energy efficiency in public buildings, particularly in educational institutions. The Schools Energy Pathfinder Programme is part of a broader initiative funded by the Higher Education Authority (HEA) aimed at reducing carbon emissions and promoting sustainable energy practices within schools. The WWETB has a history of implementing energy efficiency projects and is seeking to expand its portfolio with this heat pump programme. The incumbent contractor is not specified in the documents.
4. Eligibility & selection criteria
Bidders must meet the following eligibility and selection criteria:
- Turnover Requirement: Minimum average annual turnover of €5,500,000 in the General Construction/Civil Engineering category.
- Insurance:
- Public Liability Insurance: Minimum indemnity of €6,500,000.
- Employer's Liability Insurance: Minimum indemnity of €13,000,000 for any one event.
- Professional Indemnity Insurance: Minimum level of €750,000.
- Certifications: Compliance with relevant ISO/EN/BS standards; specific registration with bodies such as CORU, IMC, or Safe-T-Cert is not specified.
- Past Experience: Evidence of at least three comparable projects completed within the last five years, demonstrating similar scale and complexity.
- Personnel: Key personnel must include a Contracts Manager with a minimum of 10 years’ experience in the building trade, including at least 5 years in a management role.
- Geographic Constraints: Bidders must be able to operate within the WWETB area.
5. Award criteria & scoring
Bids will be evaluated based on the following criteria:
| Criterion | Weight (%) | Sub-criteria | Pass/Fail Threshold |
|---|---|---|---|
| Technical Merit | 60% | Quality of proposed solution, experience, and methodology | Minimum 40% |
| Price | 40% | Total cost of the project | Not specified |
The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, balancing quality and price.
6. Submission requirements
Bidders must submit the following documents:
- Method Statement: A detailed response document adhering to the provided template, with a maximum of 20 pages.
- CVs: CVs for key personnel, limited to 2 pages each.
- Pricing Schedule: A completed pricing document using the specified template.
- Case Studies: Details of three relevant projects, including project value and completion dates.
- Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
- Site Visit: A mandatory site visit is required; details will be provided upon request.
- Submission Portal: All documents must be submitted via the eTenders platform, following specified format rules.
7. Key dates & process
| Event | Date |
|---|---|
| RFT issued | 28 May 2026 |
| Clarification deadline | Not specified |
| Mandatory site visit | Not specified |
| Tender deadline | 29 June 2026, 11:00 |
| Expected award | Not specified |
| Contract start | Not specified |
| Go-live / mobilisation | Not specified |
8. Contract terms that matter
Key contract terms include:
- Term and Extension: The contract duration is not specified, but extensions may be available based on performance.
- Payment Terms: Payments will be made based on milestones achieved, with interim payments subject to a minimum of €5,000.
- Key SLAs/KPIs: Specific performance indicators will be established to monitor the efficiency and effectiveness of the heat pump systems.
- Liquidated Damages: Penalties may apply for delays in project completion, although specific amounts are not detailed.
- Termination Clauses: The contract may be terminated for non-compliance with terms, although specifics are not provided.
- IP Ownership: All intellectual property generated during the project will remain with the WWETB.
- Sub-contracting Rules: Sub-contracting is permitted, but the primary contractor remains responsible for all aspects of the work.
9. Risks, red flags & unusuals
Potential risks associated with this tender include:
- Turnover Threshold: The minimum turnover requirement of €5,500,000 may limit participation from smaller firms.
- Geographic Constraints: The requirement to operate within the WWETB area could restrict competition.
- Tight Timeline: The project timeline is not specified, which may lead to challenges in scheduling and resource allocation.
- Incumbent Advantage: If an incumbent contractor exists, they may have an advantage in terms of familiarity with the sites and existing systems.
10. SME fit assessment
This tender is suitable for medium to large construction firms with experience in energy efficiency projects. Eligible bidders should have:
- A proven track record in general construction or civil engineering, particularly in the installation of heating systems.
- The capability to meet the insurance and turnover requirements.
- The ability to manage multiple projects concurrently, as the work will span several educational facilities.
Consortiums or sub-contracting arrangements are allowed, which may enable smaller firms to participate. Bid preparation is expected to require several days, particularly for gathering documentation and case studies. The presence of an incumbent contractor may signal a competitive landscape, but the absence of named past winners suggests opportunities for new entrants.
11. Where to dig deeper
- Source RFT filename: 1.1 ASHP Bundle 4 Invitation to Tender.pdf
- eTenders CFT ID: Not specified
- Contact email: Not specified
- Important attachments:
- Appendix B2 — Suitability Assessment
- Volume A — Works Requirements
- Volume C — Pricing Document
Can you bid?
Required certifications
- ISO compliance
- EN standards
Minimum turnover
€5,500,000
Public liability insurance
€6,500,000
Professional indemnity insurance
€750,000
Scoring
Most Economically Advantageous Tender
Documents (197)
1.1 ASHP Bundle 4 Invitation to Tender.pdf
39.5 KB · RFT / Invitation to Tender
5.2 Pricing Document - General Summary.pdf
238.3 KB · Pricing / BOQ / Schedule of Rates
5.3 Pricing Document - VAT Summary.pdf
213.8 KB · Pricing / BOQ / Schedule of Rates
Notes for Use of MS Excel Version of the Pricing Document.pdf
103.3 KB · Pricing / BOQ / Schedule of Rates
Pathfinder 2025 Bundle 4 ASHP - Pricing Document EXCEL COPY.xlsx
454.6 KB · Pricing / BOQ / Schedule of Rates
Pricing Doc 1.zip
181.8 MB · Pricing / BOQ / Schedule of Rates
PW-CF5_Contract_v2.9_25-11-2025.pdf
804.8 KB · Contract / Agreement / Terms
South East Heating Upgrade Bundle 3.4.1-HS-Works-Contractor.pdf
283.0 KB · Contract / Agreement / Terms
Appendix-B2-Certificate-of-Satisfactory-Project-Execution.docx
29.4 KB · Form / Declaration / Certificate
Appendix_A_Applicants_Self-Declaration__Regulation_57.docx
44.3 KB · Form / Declaration / Certificate
MF1.11_PI Certificate.docx
48.9 KB · Form / Declaration / Certificate
Pathfinder ASHP Bundle 4 Form of Tender & Schedules.pdf
842.6 KB · Form / Declaration / Certificate
15367F-X-XXX-DR-AGP-AR-1000_OS Map-OSI.pdf
1.7 MB · Drawing / Plan / Layout
15367F-X-XXX-DR-AGP-AR-1100_Site Plan-P8-T-01.pdf
2.8 MB · Drawing / Plan / Layout
15367F-X-XXX-DR-AGP-AR-1100_Site Plan.pdf
2.8 MB · Drawing / Plan / Layout
15367F-X-XXX-DR-AGP-AR-4000_(Heatpumps) Details-A0.pdf
1.4 MB · Drawing / Plan / Layout
15367F-X-XXX-DR-AGP-AR-4000_(Heatpumps) Details.pdf
1.3 MB · Drawing / Plan / Layout
15367F-X-XXX-DR-AGP-AR-4000_Heatpumps Details-P8-T-01.pdf
1.4 MB · Drawing / Plan / Layout
15367F-X-XXX-DR-AGP-AR-4001_(LPG TANKS) Details.pdf
1.6 MB · Drawing / Plan / Layout
15367F-X-XXX-DR-AGP-AR-4001_LPG TANKS Details-P8-T-01.pdf
1.7 MB · Drawing / Plan / Layout
15937U-X-XXX-DR-AGP-AR-1000_OS Map-OSI.pdf
1.3 MB · Drawing / Plan / Layout
15937U-X-XXX-DR-AGP-AR-1100_Site Plan-A1.pdf
1.9 MB · Drawing / Plan / Layout
15937U-X-XXX-DR-AGP-AR-4000_(Heatpumps) Details-A0.pdf
713.4 KB · Drawing / Plan / Layout
16673R-X-XXX-DR-AGP-AR-1000_OS Map-OSI.pdf
1.2 MB · Drawing / Plan / Layout
16673R-X-XXX-DR-AGP-AR-1100_SITE PLAN-A1.pdf
2.2 MB · Drawing / Plan / Layout
16673R-X-XXX-DR-AGP-AR-4000_(Heatpumps) Details-A1.pdf
1.6 MB · Drawing / Plan / Layout
18191J-X-XXX-DR-AGP-AR-1000_OS Map-OSI.pdf
1.3 MB · Drawing / Plan / Layout
18191J-X-XXX-DR-AGP-AR-1100_Site Plan-A1.pdf
1.9 MB · Drawing / Plan / Layout
18191J-X-XXX-DR-AGP-AR-4000_(Heatpumps) Details.pdf
1.7 MB · Drawing / Plan / Layout
19317K-X-XXX-DR-AGP-AR-1000_OS Map-OSI.pdf
1.3 MB · Drawing / Plan / Layout
19317K-X-XXX-DR-AGP-AR-1100_SITE PLAN.pdf
1.3 MB · Drawing / Plan / Layout
19317K-X-XXX-DR-AGP-AR-4000_(Heatpumps) Details-A1.pdf
2.0 MB · Drawing / Plan / Layout
19528A-X-XXX-DR-AGP-AR-1000_OS Map-OSI.pdf
1.5 MB · Drawing / Plan / Layout
19528A-X-XXX-DR-AGP-AR-1100_SITE PLAN.pdf
2.5 MB · Drawing / Plan / Layout
19528A-X-XXX-DR-AGP-AR-4001_(LPG Tank) Details (3)-A1 (2).pdf
2.4 MB · Drawing / Plan / Layout
72220T-X-XXX-DR-AGP-AR-1000_Site Location Map.pdf
3.2 MB · Drawing / Plan / Layout
72220T-X-XXX-DR-AGP-AR-1010_Historic Site Location Map.pdf
7.0 MB · Drawing / Plan / Layout
72220T-X-XXX-DR-AGP-AR-1100_Site Plan.pdf
2.9 MB · Drawing / Plan / Layout
72220T-X-XXX-DR-AGP-AR-2000_DETAILS.pdf
1.5 MB · Drawing / Plan / Layout
01-04 (ITT, SAQ, FOT).zip
122.0 MB
1.2 Schedule of Tender Documents - REV 1.pdf
100.6 KB · Appendix / Annex
1.2 Schedule of Tender Documents.pdf
386.8 KB · Appendix / Annex
1.3 Master Project Information Memorandum (PIM).pdf
258.9 KB
1.4 Instruction to Tenderers (ITTs).pdf
1.2 MB
1.5 Tender Submission Checklist.pdf
28.4 KB · Tender Response Template
10.01-10.07-Matterport Links.pdf
35.9 KB
10.01-Riverchapel NS - Existing Services Report.pdf
2.7 MB
10.02-St Annes NS Rathangan - Existing Services Report.pdf
1.7 MB
10.03-Raheen NS Existing Services Report-R1.pdf
1.1 MB
10.04-Cushinstown NS Existing Services Report-R1.pdf
1.2 MB
10.05-Ramsgrange Central NS - Existing Services Report.pdf
2.3 MB
10.06-Monaseed NS-Existing Services Report-R1.pdf
2.3 MB
10.07-Dungarvan College Existing Services Report-R0.pdf
2.3 MB
10.1 Rivercharpel NS 1.zip
198.6 MB
15367F-X-XXX-FO-AGP-AR_Doc_Issue_Reg -P8-T-01.pdf
331.8 KB
20251007-018_A3.pdf
327.7 KB
20251007-019_A3.pdf
441.2 KB
20251007-026_A3.pdf
456.4 KB
20251007-040_A3.pdf
354.4 KB
20251007-041_A3.pdf
347.1 KB
2025PF-HP-10.1-10.7-SP-E-RevT0.pdf
320.4 KB
2025PF-HP-10.1-10.7-SP-M-RevT0.pdf
3.0 MB
2025PF-HP-10.1-PD-E-RevA.pdf
370.4 KB
2025PF-HP-10.1-PD-M-RevA.pdf
538.5 KB
2025PF-HP-10.2-PD-E-RevA.pdf
374.0 KB
2025PF-HP-10.2-PD-M-RevB.pdf
511.2 KB
2025PF-HP-10.4-PD-E-RevA.pdf
374.3 KB
2025PF-HP-10.4-PD-M-RevB.pdf
524.4 KB
2025PF-HP-10.5-PD-E-RevA.pdf
371.6 KB
2025PF-HP-10.5-PD-M-RevB.pdf
528.2 KB
2025PF-HP-10.6-PD-E-RevA.pdf
371.7 KB
2025PF-HP-10.6-PD-M-RevB.pdf
516.0 KB
6.2 School Protection Memorandum.pdf
85.9 KB
A1197-10.01 - 10.07 - M&E Certification Schedule Heat Pumps-R00.pdf
503.9 KB · Appendix / Annex
A1197-10.01 - 10.07 - M&E DRA-R00.pdf
582.8 KB
A1197-10.01 - 10.07-Heat-Meter-Commissioning-Report.pdf
165.2 KB
A1197-10.01-BW00-RevT0.pdf
1.9 MB
A1197-10.01-BW01-RevT0.pdf
2.2 MB
A1197-10.01-BW02-RevT0.pdf
221.0 KB
A1197-10.01-BW03-RevT0.pdf
182.3 KB
A1197-10.01-E180-RevT0.pdf
114.7 KB
A1197-10.01-E200-RevT0.pdf
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A1197-10.01-E280-RevT0.pdf
226.2 KB
A1197-10.01-M180-RevT0.pdf
930.0 KB
A1197-10.01-M181-RevT0.pdf
2.6 MB
A1197-10.01-M600-RevT0.pdf
94.0 KB
A1197-10.01-ME01-RevT0.pdf
754.9 KB
A1197-10.01-ME900-RevT0.pdf
300.9 KB
A1197-10.01-ME901-RevT0.pdf
253.4 KB
A1197-10.02-BW00-RevT0.pdf
2.1 MB
A1197-10.02-BW01-RevT0.pdf
1.6 MB
A1197-10.02-BW02-RevT0.pdf
123.6 KB
A1197-10.02-BW03-RevT0.pdf
137.1 KB
A1197-10.02-E180-RevT0.pdf
147.9 KB
A1197-10.02-E280-RevT0.pdf
258.0 KB
A1197-10.02-M180-RevT0.pdf
1.8 MB
A1197-10.02-M180-RevT01.pdf
1.8 MB
A1197-10.02-M181-RevT0.pdf
833.7 KB
A1197-10.02-M600-RevT0.pdf
178.6 KB
A1197-10.02-ME01-RevT0.pdf
1.1 MB
A1197-10.02-ME900-RevT0.pdf
293.1 KB
A1197-10.02-ME901-RevT0.pdf
214.8 KB
A1197-10.03-BW00-RevT0.pdf
1.8 MB
A1197-10.03-BW01-RevT0.pdf
1.4 MB
A1197-10.03-BW02-RevT0.pdf
131.0 KB
A1197-10.03-BW03-RevT0.pdf
125.0 KB
A1197-10.03-E180-RevT0.pdf
93.4 KB
A1197-10.03-E200-RevT0.pdf
113.4 KB
A1197-10.03-E280-RevT0.pdf
225.1 KB
A1197-10.03-M180-RevT0.pdf
943.0 KB
A1197-10.03-M181-RevT0.pdf
556.6 KB
A1197-10.03-M600-RevT0.pdf
79.8 KB
A1197-10.03-ME01-RevT0.pdf
1.5 MB
A1197-10.03-ME900-RevT0.pdf
282.6 KB
A1197-10.03-ME901-RevT0.pdf
254.4 KB
A1197-10.04-BW00-RevT0.pdf
1.9 MB
A1197-10.04-BW01-RevT0.pdf
1.8 MB
A1197-10.04-BW02-RevT0.pdf
129.5 KB
A1197-10.04-E200-RevT0.pdf
139.5 KB
A1197-10.04-E280-RevT0.pdf
261.7 KB
A1197-10.04-M180-RevT0.pdf
1.0 MB
A1197-10.04-M181-RevT0.pdf
2.1 MB
A1197-10.04-M600-RevT0.pdf
89.3 KB
A1197-10.04-ME01-RevT0.pdf
1.4 MB
A1197-10.04-ME900-RevT0.pdf
235.8 KB
A1197-10.04-ME901-RevT0.pdf
193.3 KB
A1197-10.05-BW00-RevT0.pdf
551.9 KB
A1197-10.05-BW01-RevT0.pdf
1.6 MB
A1197-10.05-BW02-RevT0.pdf
162.1 KB
A1197-10.05-E180-RevT0.pdf
212.9 KB
A1197-10.05-E200-RevT0.pdf
102.4 KB
A1197-10.05-M180-RevT0.pdf
835.5 KB
A1197-10.05-M181-RevT0.pdf
2.3 MB
A1197-10.05-M600-RevT0.pdf
80.5 KB
A1197-10.05-ME01-RevT0.pdf
1023.6 KB
A1197-10.05-ME900-RevT0.pdf
296.1 KB
A1197-10.05-ME901-RevT0.pdf
206.2 KB
A1197-10.06-BW01-RevT0.pdf
949.3 KB
A1197-10.06-BW03-RevT0.pdf
102.3 KB
A1197-10.06-E180-RevT0.pdf
171.6 KB
A1197-10.06-E200-RevT0.pdf
220.1 KB
A1197-10.06-M180-RevT0.pdf
702.0 KB
A1197-10.06-M181-RevT0.pdf
931.9 KB
A1197-10.06-M600-RevT0.pdf
85.6 KB
A1197-10.06-ME01-RevT0.pdf
577.9 KB
A1197-10.06-ME900-RevT0.pdf
290.9 KB
A1197-10.06-ME901-RevT0.pdf
190.0 KB
A1197-10.07-BW01-RevT0.pdf
1.5 MB
A1197-10.07-BW02-RevT0.pdf
553.0 KB
A1197-10.07-BW03-RevT0.pdf
648.2 KB
A1197-10.07-E200-RevT0.pdf
424.2 KB
A1197-10.07-E280-RevT0.pdf
190.5 KB
A1197-10.07-M180-RevT0.pdf
1.5 MB
A1197-10.07-M181-RevT0.pdf
2.1 MB
A1197-10.07-M182-RevT0.pdf
1.3 MB
A1197-10.07-ME01-RevT0.pdf
784.9 KB
A1197-10.07-ME900-RevT0.pdf
313.9 KB
A1197-10.07-ME901-RevT0.pdf
264.8 KB
A1197-ETS Schedule-Typical.pdf
410.6 KB
A1197-MTS Schedule-Typical.pdf
412.3 KB
A1197-SEPP 2526 ASHP WWETB Preliminary Health & Safety Plan - T0.pdf
126.0 KB
Appendix-B1-List-of-Previous-Works-Projects-which-is-CEE.docx
34.6 KB · Appendix / Annex
Appendix-D2-QW2-Letter-of-Undertaking-re.-Bond.docx
30.1 KB · Appendix / Annex
Cushinstown NS WWETB.pdf
6.1 MB
Dungarvan College 72220T WWETB.pdf
9.4 MB
ESB.pdf
384.2 KB
Gas Network Ireland Scale 1000.pdf
2.3 MB
Heat-Meter-Commissioning-Report.pdf
165.2 KB
HSA AF1 Form WWETB Submitted.pdf
103.6 KB
Information pack 1.zip
47.1 MB
Information pack 2.zip
18.6 MB
Information pack 3.zip
36.1 KB
Information pack 4.zip
198.6 MB
Information pack 6.zip
174.5 MB
Information pack 7.zip
72.4 MB
M&E Certification Schedule Heat Pumps.pdf
503.7 KB · Appendix / Annex
MF1.12_-_Model_Form_14-10-2024 (1).docx
65.9 KB
MF1.13_Rates of Pay.docx
48.4 KB
MF1.14_Bond Unfixed Works Items.docx
57.3 KB
MF1.6_Performance Bond.docx
57.9 KB
MF_1.10_v1.3_25-11-2025 (1).docx
57.1 KB
Monaseed N S WWETB.pdf
4.5 MB
Pathfinder - ASHP Bundle 4 Project Particulars.pdf
1.3 MB
Pathfinder 2025 - Heat Pump Bundle 4 (WWETB) - Tender Clarification Schedule.pdf
25.3 KB · Clarification / Addendum
Pathfinder 2025 Bundle 10 ASHP Programme.pdf
166.8 MB
plot.log
256 bytes
QW2_Part_1_v2.2_25-11-2025 Bundle 4.docx
194.9 KB
QW_Part_2_v1.1_18-11-2024 Bundle 4.docx
65.6 KB
Ramsgrange NS WWETB.pdf
4.6 MB
Riverchapel National School WWETB.pdf
9.1 MB
S N Raithin WWETB.pdf
5.4 MB
SAQ - Appendix E - CV.docx
63.1 KB · Appendix / Annex
South East Heating Upgrade Bundle 3.4.2-HS-PSCS.pdf
348.9 KB
St Annes NS Rathangan WWETB.pdf
7.6 MB
Tender Addendum 01.zip
1.2 MB · Clarification / Addendum
Tender Addendum Note 01.pdf
81.5 KB · Clarification / Addendum
Vol C Pathfinder 2025 Bundle 4 ASHP Programme.pdf
182.6 MB
Original notice text
Electrical (M and E) plantroom upgrade enabling works including all associated builder’s works and site works to facilitate heat pump installation at seven (7) school site locations (6 schools in County Wexford; 1 school in County Waterford)
AI analysis updated 2 months, 1 week ago
Value
€2.6m
Deadline
06 Jul
Location
Multiple educational facilities across Waterford and Wexford, Ireland.
Procedure
Open
eTenders ID
8271844
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