Provision of Security Services for the Embassy of Ireland Dar es Salaam

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1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |-------|-------|----------------|------------------|----------|----------------|------|----------|------------------|---------------------|------------------| Department of Foreign Affairs and Trade Provision of Security Services for the Embassy of Ireland Dar es Salaam not stated not disclosed not stated Open not stated Dar es Salaam, Tanzania 1 year (renewable up to 3 years) 18th June 2026 at 18:00 EAT not stated

2. Scope of Work

The Embassy of Ireland in Tanzania requires a licensed security service provider to deliver comprehensive security services at its premises. The contractor will be responsible for ensuring the safety and security of the Embassy's staff, residents, and property across multiple locations, including the Embassy chancery and the Ambassador's residence.

Key activities include:

• Static Security Guards: Provision of 24/7 static security guards at the Embassy chancery and official residence.
• Additional Guards: Supply of additional male and female guards upon request.
• Mobile Patrols: Back-up services including mobile patrols and security escorts.
• Alarm Monitoring: Continuous monitoring of alarms (panic buttons, intruder alarms, fire and smoke alarms) and response services for the Official Residence, Chancery, and diplomatic staff accommodations.
• Support Services: 24/7 telephone and online support services.
• Monitoring Systems: Implementation of systems to monitor adherence to security procedures and guard patrols.
• Roadside Assistance: Provision of roadside assistance for Embassy vehicles in case of breakdowns or accidents.
• Threat Monitoring: Regular monitoring of security threats and provision of situation reports.
• Equipment Maintenance: Servicing and maintenance of security-related equipment, including CCTV cameras, fire alarms, access control systems, and emergency response equipment.
• Technical Advice: Offering technical advice on security-related equipment and procedures.
• Liaison with Authorities: Coordination with Tanzanian authorities for security matters.
• Security Briefs: Provision of national and regional security briefs.

The contractor must ensure compliance with all relevant employment and health and safety legislation, and provide uniforms, training, and necessary equipment for their employees.

3. Background & buyer context

This tender is being issued to secure a reliable security service provider for the Embassy of Ireland in Dar es Salaam, reflecting the Embassy's commitment to ensuring the safety of its staff and facilities. The procurement aligns with the Embassy's operational needs and security policies, particularly in light of evolving security challenges in the region. The contract is expected to enhance the Embassy's security posture while adhering to national standards.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover Requirement: Minimum average annual turnover of €500,000 in security services over the last three years.
• Insurance:
• Public Liability Insurance: €2,600,000
• Employer's Liability Insurance: €2,600,000
• Professional Indemnity Insurance: €1,300,000
• Certifications: Must be a licensed security service provider compliant with national laws and standards.
• Past Experience: Evidence of at least three comparable projects in the last five years.
• Personnel: At least one supervisor with a minimum of five years' experience in security management.
• Geographic Constraints: Must operate within Dar es Salaam and be able to respond to incidents within 15 minutes.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The contract will be awarded to the most economically advantageous tender based on the MEAT (Most Economically Advantageous Tender) principle.

6. Submission requirements

Bidders must submit the following documents:

• Method Statement: A service proposal not exceeding six A4 pages.
• CVs: For key personnel, detailing relevant experience.
• Financial Proposal: In the prescribed format (Appendix II).
• Case Studies: Evidence of three similar projects.
• Declarations: Completed Declaration of Bona Fides (Appendix III), Personal Situation Declaration (Appendix IV), and Human Rights Declaration (Appendix V).
• Site Visit Confirmation: If attending the mandatory site visit on 3rd-4th June 2026, bidders must confirm attendance by 2nd June 2026.
• Submission Portal: Tenders must be submitted via email to [email protected] by the deadline.

7. Key dates & process

8. Contract terms that matter

The contract will have an initial term of one year, renewable annually for up to three years based on performance. Key terms include:

• Payment Terms: Invoices must provide a clear breakdown of services rendered.
• Service Level Agreements (SLAs): Response times for security incidents must be within 15 minutes.
• Termination Clauses: The Embassy reserves the right to terminate the contract for unsatisfactory performance.
• IP Ownership: All reports and documentation generated under the contract will remain the property of the Embassy.
• Sub-contracting Rules: Any sub-contracting must be disclosed and approved by the Embassy.

9. Risks, red flags & unusuals

Potential risks include:

• Turnover Threshold: The turnover requirement may limit participation to established firms, potentially excluding smaller operators.
• Response Time Requirement: The 15-minute response time may be challenging for firms not based in close proximity to the Embassy.
• Performance Monitoring: The Embassy's right to demand guard replacements may create operational challenges for the contractor.

10. SME fit assessment

This tender is suitable for established security service providers with:

• A minimum of five years in the national market.
• Relevant licensing and insurance coverage.
• Experience in providing security services to diplomatic or similar entities.

Consortium or sub-contracting arrangements are permitted, provided they meet the eligibility criteria. Bid preparation is estimated to require several days, including site visits and proposal development. The incumbent's strength and established relationships may influence the competitive landscape.

11. Where to dig deeper

• Source RFT Filename: Security Services RFT Final.pdf
• eTenders CFT ID: Not specified
• Contact Email: [email protected]
• Important Attachments: Appendix I — Details of Services Required, Appendix II — Financial Proposal, Appendix III — Declaration of Bona Fides.