Architect led Integrated Design Team Consultancy Services for the Mixed-Use Redevelopment at the Athea Community Council Building, Co. Limerick

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The tender seeks an architect-led integrated design team for the redevelopment of the Athea Community Council Building in Co. Limerick. The project involves transforming the existing structure into a mixed-use facility. The scale of the project is not disclosed, but it encompasses several key activities:

• Design Development: The lead architect will manage the design process from initial concept through to detailed design. This includes coordinating with various specialists such as civil and structural engineers, building services engineers, and other consultants as required.
• Project Management: Overseeing the project timeline, ensuring milestones are met, and coordinating with the contracting authority and other stakeholders.
• Compliance and Approvals: Ensuring all designs comply with relevant Irish building regulations and securing necessary planning permissions and approvals.
• Construction Oversight: Providing technical support during the construction phase, including site visits and inspections to ensure adherence to design specifications.
• Sustainability Integration: Incorporating sustainable design principles and energy-efficient solutions into the redevelopment plans.
• Stakeholder Engagement: Facilitating communication between the community council, local authorities, and other stakeholders to ensure the project meets community needs.
• Documentation and Reporting: Preparing detailed reports and documentation throughout the project lifecycle, including progress reports and final project handover documentation.

3. Background & buyer context

The Athea Community Council Building redevelopment is part of a broader initiative to enhance community infrastructure in Co. Limerick. The project aligns with local development plans aimed at revitalizing community spaces and providing multifunctional facilities. The procurement is driven by the need to modernize the existing building to better serve the community's needs. There is no mention of an incumbent service provider, indicating an open opportunity for new entrants. The strategic goal is to create a sustainable, accessible, and versatile community hub.

4. Eligibility & selection criteria

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability: €6,500,000
• Employer's Liability: €13,000,000
• Professional Indemnity: €1,250,000 per claim, €1,500,000 annual aggregate
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The evaluation follows the Most Economically Advantageous Tender (MEAT) principle, with a 70/30 quality/price split. No minimum scoring thresholds are specified.

6. Submission requirements

• Method statement / response document: Detailed design approach and methodology, no page limits specified.
• CVs: Required for key project staff, no page count specified.
• Pricing schedule: Detailed breakdown required, format not specified.
• Case studies: Not specified.
• Declarations: ESPD, Bona Fides, Tax clearance, Conflict of Interest.
• Mandatory site visit: Not specified.
• Submission portal: eTenders, specific format rules not detailed.

7. Key dates & process

8. Contract terms that matter

The contract terms include a standard engagement with no specified term or extension structure. Payment terms are not detailed. Key performance indicators (KPIs) and service level agreements (SLAs) are not specified. There are no liquidated damages or penalty regimes mentioned. Termination clauses and intellectual property ownership are not detailed. Sub-contracting is allowed, but sub-consultants must provide collateral warranties. No parent-company guarantee or bond requirements are specified.

9. Risks, red flags & unusuals

The tender does not specify a turnover requirement, which may broaden the pool of potential bidders. However, the insurance requirements are significant, potentially limiting smaller firms. The lack of detailed submission requirements and scoring thresholds introduces uncertainty in bid preparation. The absence of a specified contract length and go-live date may affect project planning and resource allocation.

10. SME fit assessment

This tender is accessible to medium-sized architectural firms with experience in managing integrated design teams. The insurance requirements may be a barrier for smaller firms. Consortiums and sub-contracting are permitted, allowing smaller firms to participate indirectly. Bid preparation is likely to require several days, given the need for detailed design and methodology documentation. The absence of an incumbent suggests an open field, but the lack of detailed criteria may favor firms with strong proposal-writing capabilities.

11. Where to dig deeper

• Source RFT filename(s): Vol A - Invitation to Tender letter.pdf, Vol A - ITT.pdf
• eTenders CFT ID: Not specified
• Contact email or clarification portal: Not specified
• Important attachments: "Appendix B2 — Suitability Assessment", "Mandatory Requirements Schedule"