Consultancy Services for Main Pier Repair Works at An Daingean Fishery Harbour Centre, Dingle, Co. Kerry

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks consultancy services for main pier repair works at An Daingean Fishery Harbour Centre in Dingle, Co. Kerry. The primary objective is to design, supply, install, commission, and test an underwater cathodic protection system for the existing sheet pile and tubular steel piles. The works will be conducted below Lowest Astronomical Tide (LAT).

The scope of services includes:

• Design of Cathodic Protection System: The appointed contractor will be responsible for the design of the cathodic protection system. This involves specifying materials, installation methods, and testing procedures to ensure the longevity and effectiveness of the protection.
• Supply of Materials: This includes the provision of all necessary components for the cathodic protection system, such as anodes, cables, and fixings. Anode cores and brackets must comprise mild steel weldable to BS EN 10025. Anodes are specified to have a design life of a minimum of 30 years.
• Installation: The contractor will install the cathodic protection system underwater on the sheet pile and tubular steel piles. This will involve working in a marine environment, potentially including diving operations.
• Commissioning and Testing: Post-installation, the system must be commissioned and tested to verify its performance and compliance with standards. All testing and commissioning shall be in accordance with BS EN 13509:2003.
• Safety and Health Management: The contractor will act as the Project Supervisor for the Construction Stage (PSCS), responsible for managing and coordinating construction phase health and safety. This includes developing and implementing the Safety & Health Plan for the Construction Stage in compliance with the Safety, Health and Welfare at Work (Construction) Regulations 2013.
• Liaison and Coordination: Continuous liaison with the Employer, Employer's Representative, and Harbour Master is required to ensure minimal disruption to the operational harbour. This includes coordinating work phasing, access, and storage areas.
• Documentation: The contractor must maintain a health and safety file on site, updated daily, and provide a developed health and safety plan to the Employer upon substantial completion.

The works are confined to the area around the Main Pier at An Daingean Fishery Harbour Centre. The west and south berths will remain operational, and sections of the east berth will remain open for berthing, subject to agreement. Dredging works are anticipated to the east of the pier. The project is anticipated to require 4 weeks to complete.

3. Background & buyer context

This procurement is for essential repair and maintenance works at An Daingean Fishery Harbour Centre, a facility managed by the Department of Agriculture, Food and the Marine. The need for these works arises from a dive survey that identified significant loss of structural thickness, exceeding 50% in places, on the existing sheet pile wall and tubular steel piles. This condition necessitates the implementation of a cathodic protection system to prevent further degradation and ensure the structural integrity of the pier. The project aligns with the Department's ongoing commitment to maintaining and upgrading Ireland's fishery harbour infrastructure. The previous works at this location were related to sheet pile cathodic protection, with a dive project plan issued in November 2015.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Professional Indemnity Insurance: Minimum €750,000 on each and every claim basis, and €900,000 on an annual aggregate basis.
• Public Liability Insurance: Minimum €6,500,000 in respect of any one accident.
• Employer's Liability Insurance: Minimum €13,000,000 in respect of any one accident.
• Certifications: Manufacturers of anodes and brackets must operate a Quality Management System to EN ISO 9001:2008. Welding rods must meet a minimum standard of BS EN 4872-1 Class 2 certification for underwater use.
• Past experience: Tenderers shall provide details for a minimum of two and a maximum of five projects of similar scale, nature, and complexity.
• Personnel:
• Project Director: Minimum 10 years' engineering experience, with at least 3 years in a project director role.
• Project Manager: Minimum 7 years' engineering experience, with at least 3 years in a project management role.
• Health and Safety Management: A qualification in a relevant technical and/or H&S discipline, with a minimum of 7 years' post-qualification experience in construction health and safety management.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria are not explicitly detailed with scoring percentages in the provided documentation. However, the tender is expected to be awarded based on the Most Economically Advantageous Tender (MEAT), which typically involves a balance of quality and price. The evaluation will likely consider the technical proposal, including the proposed design, methodology, and health and safety plan, alongside the financial offer. Specific quality criteria and their weighting will be detailed in the full tender documents.

6. Submission requirements

Bidders are required to submit the following:

• Method statement / response document: Not specified in terms of template or page limits within the provided extract.
• CVs: For named roles (Project Director, Project Manager, Health and Safety Manager), detailing qualifications and experience. Page limits are not specified.
• Pricing schedule: Not specified in terms of format or template.
• Case studies: Details of a minimum of two and a maximum of five comparable projects.
• Declarations:
• Suitability Assessment Questionnaire (SAQ) is indicated as being part of the submission.
• Bona Fides, Tax Clearance, and Conflict of Interest declarations are standard requirements.
• Certificate of Satisfactory Delivery of Services (Appendix B3-QC1-and-QC2-09-02-2022) is required.
• Mandatory site visit: Not specified.
• Submission portal: Tenders must be submitted via the www.etenders.gov.ie postbox function.

7. Key dates & process

Note: The provisional intended commencement date for the works was 5th October 2015, and completion was 2nd November 2015, as per the Preliminary Health and Safety Plan. This tender is for consultancy services for these works, implying a new procurement process.

8. Contract terms that matter

• Contract Length & Extensions: Not specified in the provided documentation.
• Payment Terms: Not specified. Standard public sector payment terms (e.g., 30 days) are likely.
• SLAs/KPIs: Not specified, but will likely relate to project delivery timelines, quality of design and installation, and health and safety performance.
• Liquidated Damages: Not specified.
• Termination Clauses: Not specified.
• IP Ownership: Not specified.
• Sub-contracting: Not specified.
• Parent Company Guarantee/Bond: Not specified.

9. Risks, red flags & unusuals

• Outdated Preliminary Safety Plan: The "Preliminary Health and Safety Plan" document is dated July 2015, with provisional works dates in October-November 2015. This suggests the tender is for a re-procurement or a similar project, and bidders should verify if the safety requirements are still current or if an updated plan will be provided.
• Diving Operations: The scope explicitly includes underwater works and diving operations, which carry inherent risks and require specialised contractors and stringent safety protocols compliant with the Safety in Industry (Diving Operations) Regulations 1981.
• Operational Harbour: The works will be conducted within an operational fishery harbour, requiring careful coordination to minimise disruption to ongoing commercial activities, berthing, and navigation.
• Value Not Disclosed: The estimated value of the contract is not disclosed, which can make it difficult for bidders to gauge the scale of the project and allocate resources for bidding.
• Specific Standards: The tender references numerous specific BS EN standards for cathodic protection and welding, requiring bidders to demonstrate familiarity and compliance.

10. SME fit assessment

This tender is likely suitable for small to medium-sized enterprises (SMEs) with specialised expertise in marine engineering, cathodic protection design and installation, and underwater works, particularly those involving diving operations.

• Credible Bidders: Viable bidders would typically be engineering consultancies or specialist marine contractors with a proven track record in designing and implementing cathodic protection systems for marine structures. Experience in managing construction projects in operational harbours and a strong understanding of diving safety regulations are essential.
• Consortium/Sub-contracting: The documents do not explicitly state whether consortium bids or sub-contracting are permitted. However, given the specialised nature of diving and cathodic protection, sub-contracting to specialist providers is a common practice.
• Bid-Prep Effort: The effort required to prepare a bid would depend on the bidder's existing experience and documentation. However, it would likely involve developing a technical proposal for the cathodic protection design and installation methodology, a detailed health and safety plan, and compiling evidence of past performance. This could range from 5-15 days of effort for an experienced firm.
• Pwin Signal: The tender does not explicitly indicate an incumbent. However, the detailed nature of the safety plan and the specific standards cited suggest a well-defined project. The lack of a disclosed value might indicate a project within the typical range for specialist marine engineering consultancies.

11. Where to dig deeper

• Source RFT Filename(s): DAFM Letter of Invitation to Tender.pdf
• eTenders CFT ID: Not specified in the provided extract.
• Contact Email / Clarification Portal: [email protected]
• Most Important Attachments:
• Appendix B3-QC1-and-QC2-09-02-2022 (CERTIFICATE OF SATISFACTORY DELIVERY OF SERVICES)
• 2. Health and Safety Preliminary Plan.pdf (Volume A, Works Requirements)
• 12. Dive Plan _ Notification to Dive.pdf