Irish Aviation Authority Single Party Framework Agreement for Audio Visual Equipment Supply and Support

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start | :------------------------ | :----------------------------------------------------------------- | :------------------------------------------- | :-------------- | :------- | :--------------- | :--- | :------- | :-------------- | :------------------ | :-------------- | Irish Aviation Authority Single Party Framework Agreement for Audio Visual Equipment Supply and Support 32320000-4 (Audio-visual equipment) Not disclosed Not stated Open 1 Ireland 4 years 2026-10-14 12:00 Not stated

2. Scope of Work

This tender seeks a single-party framework agreement for the provision of audio-visual (AV) equipment supply and ongoing support services to the Irish Aviation Authority (IAA). The contract will cover the supply, installation, maintenance, and support of AV equipment across the IAA's facilities. The scope encompasses a broad range of AV solutions required for modern corporate and collaborative environments.

Key activities and requirements include:

• Equipment Supply: Provision of AV hardware, including but not limited to:
• Displays and projectors.
• Audio systems (speakers, microphones, soundbars).
• Video conferencing equipment, specifically Microsoft Teams Rooms (MTR) integrated systems.
• Control systems and interfaces.
• Cabling and connectivity solutions.
• Cameras supporting a minimum of 1080p (Full HD) resolution.
• Installation and Commissioning: Professional installation and commissioning of AV systems within various IAA environments. This includes multi-room deployments in modern corporate offices, high-use collaboration spaces such as meeting rooms, training facilities, boardrooms, and auditoria.
• Consultancy Services: Provision of AV consultancy, particularly for environments of similar scale and complexity to the IAA's operations. This involves advising on AV solutions and integration.
• Support and Maintenance:
• Ongoing technical support for all supplied AV equipment.
• Minimum of one (1) scheduled preventative maintenance visit per annum for all supported equipment.
• Warranty coverage for a minimum of three years from the date of commissioning for all AV equipment and its components.
• Integration: Experience in delivering integrated AV environments, specifically with Microsoft Teams Rooms (MTR).
• Project Delivery: Experience in supporting large-scale fit-out or refurbishment projects involving AV systems.
• Documentation: Provision of all necessary documentation, including user information.
• Immutable Backups: Requirement to retain immutable backups for a minimum of ninety (90) calendar days.

The framework agreement is intended to cover the IAA's AV equipment needs for a term of four years.

3. Background & buyer context

The Irish Aviation Authority (IAA) is a commercial semi-state company and Ireland's sole civil aviation regulator. Its responsibilities include regulating safety, security, and consumer interests within the Irish civil aviation sector. The IAA operates under a framework of global, European, and national legislation, adhering to standards set by bodies such as ICAO, ECAC, EASA, and the EU. Its functions include certifying aircraft airworthiness, price regulation of Dublin Airport and AirNav Ireland, licensing aviation personnel and organisations, approving air carrier operating standards, registering drone operators, setting capacity and slot allocation at Dublin Airport, licensing the travel trade, and monitoring EU legislation on air passenger rights and assistance to passengers with reduced mobility. This procurement is driven by the IAA's need to maintain and upgrade its audio-visual infrastructure to support its regulatory and operational functions. The current support for AV equipment expires on 28th February 2027, indicating a need to establish a new framework agreement in advance of this date.

4. Eligibility & selection criteria

To be considered for this tender, bidders must meet the following minimum requirements:

• Turnover Requirement:
• Minimum average annual turnover of €500,000 (five hundred thousand euros).
• Turnover specifically related to the supply and support of audio-visual equipment must be provided for the last three financial years.
• Audited accounts for the three most recent financial years are required, with the latest not exceeding 12 months from the tender submission date. Alternative evidence of financial capacity is acceptable if audited accounts are exempt.
• Insurance: The successful tenderer must hold the following insurances for the contract term:
• Employer's Liability: €13,000,000 (thirteen million euros)
• Public Liability: €6,500,000 (six million five hundred thousand euros)
• Product Liability: €6,500,000 (six million five hundred thousand euros)
• Professional Indemnity: €1,000,000 (one million euros)
• Cyber Insurance: €1,000,000 (one million euros)
• Certifications: Not specified for this tender.
• Past Experience:
• A minimum of three reference contracts of similar size and nature, with at least one including experience in delivering AV consultancy services in environments of similar scale and complexity.
• References should be current or within the last two years.
• Demonstrated experience in Microsoft Teams Rooms (MTR) and integrated AV environments, AV solutions in modern corporate offices (including multi-room deployments), supporting large-scale fit-out or refurbishment projects, and designing/deploying AV in high-use collaboration environments.
• Personnel: Not specified for this tender.
• Geographic / Facility Constraints: Not specified for this tender, beyond the requirement for insurance policies to include the Republic of Ireland.

5. Award criteria & scoring

The award of the contract will be based on the principle of the Most Economically Advantageous Tender (MEAT). The evaluation will consider both price and quality.

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