Design, Supply and Installation of a Teen Space and Associated Site Works beside Playground in Kiltyclogher, Co. Leitrim

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contractor is responsible for the design, supply, and installation of a teen space adjacent to a playground in Kiltyclogher, Co. Leitrim. This project involves creating a dedicated area for teenagers that meets specific safety and design standards. The scale of the project includes both the physical construction of the space and the integration of various play and recreational equipment.

Key activities include:

• Design and Planning: Develop detailed designs for the teen space, ensuring compliance with EN 1176 Parts 1-7 and EN 1177 standards.
• Site Preparation: Conduct site works, including clearing, grading, and preparing the ground for installation.
• Installation of Equipment: Supply and install various types of play equipment, seating, and landscaping features designed for teenage users.
• Safety Compliance: Ensure all installations meet safety standards, including post-installation inspections to confirm compliance with EN 1176 and EN 1177.
• Project Management: Oversee the project timeline, ensuring that all works are completed by the deadline of 31 December 2026.
• Community Engagement: Engage with local stakeholders to gather input on the design and functionality of the teen space.
• Final Handover: Complete all works and hand over the finished teen space to Leitrim County Council by the specified date.

The contractor must also ensure that all materials and equipment used are compliant with relevant health and safety regulations and standards.

3. Background & buyer context

This tender is being issued as part of Leitrim County Council's initiative to enhance recreational facilities for youth in the area. The project aligns with local government policies aimed at improving community amenities and promoting healthy lifestyles among teenagers. The council has identified a need for dedicated spaces that cater specifically to the interests and safety of young people. There is no mention of an incumbent contractor for this project.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €1,500,000 in the last three years.
• Insurance:
• Minimum level of Public Liability Insurance: €6,500,000 for any one event.
• Minimum level of Employers’ Liability Insurance: €13,000,000 for any one event.
• Minimum level of Professional Indemnity Insurance: €1,000,000 annual aggregate limit.
• Certifications: Compliance with relevant health and safety standards, specifically EN 1176 Parts 1-7 and EN 1177.
• Past experience: A minimum of 3 comparable projects completed in the last 5 years, each with a value of at least €500,000.
• Personnel: Key personnel must include a project manager with at least 5 years of experience in similar projects.
• Geographic constraints: Bidders must be based within the EU/EEA.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle. There are no specified minimum scoring thresholds per criterion or overall.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: A detailed response document following the provided template, with a maximum of 10 pages.
• CVs: CVs for key personnel, limited to 2 pages each.
• Pricing schedule: A completed pricing schedule using the specified format.
• Case studies: At least 3 case studies of past projects, each valued between €500,000 and €2,000,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: A site visit is not specified, but bidders are encouraged to familiarize themselves with the location.
• Submission portal: All submissions must be made via eTenders, adhering to the specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extension: The contract duration is until the completion of works by 31 December 2026, with potential extensions subject to mutual agreement.
• Payment terms: Payments will be made on a milestone basis, with interim payments allowed as per the contract schedule.
• Key SLAs/KPIs: Compliance with safety standards and project timelines will be monitored closely.
• Liquidated damages: A penalty of €500 per week will apply for delays beyond the completion date.
• Termination clauses: The contract may be terminated for default if the contractor fails to meet performance standards.
• IP ownership: All designs and materials produced under the contract will remain the property of Leitrim County Council.
• Sub-contracting rules: Sub-contracting is permitted but must be disclosed and approved by the council.

9. Risks, red flags & unusuals

Potential risks and concerns specific to this tender include:

• Tight timeline: The requirement for completion by 31 December 2026 may pose challenges, particularly if unforeseen delays occur.
• Insurance requirements: The high levels of required insurance may limit participation from smaller firms.
• Geographic constraints: The requirement for bidders to be based within the EU/EEA may exclude capable local firms from outside this area.
• Compliance with standards: The necessity to adhere to EN 1176 and EN 1177 standards may require specialized knowledge that not all bidders possess.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) that have:

• Experience in civil engineering and playground installation, with a proven track record in similar projects.
• The capacity to meet the insurance and turnover requirements, which may be challenging for smaller firms.
• The ability to engage in subcontracting if needed, allowing for collaboration with specialized suppliers.
• An estimated bid preparation effort of approximately 10-15 days, considering the documentation and compliance requirements.
• A moderate Pwin signal, as the absence of an incumbent contractor may open opportunities for new entrants.

11. Where to dig deeper

• Source RFT filename: Appendix B - PW-CF4-v2.7-01-05-2024.pdf
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments:
• Public Works Contract for Civil Engineering Works Designed by the Contractor
• Method Statement Template
• Pricing Schedule Template