Waste Management Services for Galway and Roscommon Education and Training Board - GRETB

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Galway Roscommon Education and Training Board (GRETB) seeks a contractor to provide comprehensive waste management services across multiple sites in Galway and Roscommon. The contractor will be responsible for the collection, transportation, and disposal of various waste types, ensuring compliance with all relevant regulations and standards.

Key activities include:

• Waste Collection: Regular collection of general waste, recyclables, and organic waste from designated GRETB sites.
• Waste Transportation: Safe and compliant transportation of collected waste to licensed disposal and recycling facilities.
• Waste Disposal: Management of waste disposal processes, ensuring adherence to environmental regulations.
• Reporting: Monthly reporting on waste volumes, types, and disposal methods to GRETB management.
• Training: Providing training sessions for GRETB staff on waste segregation and management practices.
• Environmental Compliance: Ensuring all operations comply with local and national waste management regulations.

The contractor must demonstrate the ability to manage waste across multiple locations, including educational facilities and training centers, and provide a detailed operational and mobilization plan as part of their tender submission.

3. Background & buyer context

This tender is being procured as part of GRETB's commitment to sustainable waste management practices in line with Ireland's National Waste Policy 2020-2025. The initiative aims to enhance waste reduction and recycling efforts within educational institutions. GRETB has a history of engaging with various service providers for waste management, and this tender represents an opportunity to improve service delivery and environmental compliance. The incumbent service provider is not specified in the documentation.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €410,000 in waste management services over the last three years.
• Insurance:
• Employers Liability: €12.7 Million
• Public Liability: €6.5 Million
• Product Liability: €6.5 Million
• Motor Insurance: €1.3 Million
• Certifications: Not specified for this tender.
• Past experience: Minimum of 2 comparable projects in waste management services within the last 5 years.
• Personnel: At least one qualified waste management officer with a minimum of 3 years' experience in the field.
• Geographic / facility constraints: Must operate within Galway and Roscommon.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The price/quality split is 60/40. There are no specified minimum scoring thresholds per criterion or overall.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Complete the provided template, adhering to any page limits.
• CVs: Include CVs for key personnel, limited to 2 pages each.
• Pricing schedule: Submit a detailed pricing schedule using the specified Excel template.
• Case studies: Provide 2 case studies of similar projects, each valued between €100,000 and €250,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified.
• Submission portal: All submissions must be made through eTenders, following the specified format.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: Not specified.
• Payment terms: Payments will be made monthly upon receipt of an invoice and satisfactory service delivery.
• Key SLAs/KPIs: Performance indicators will include timely waste collection and compliance with disposal regulations.
• Liquidated damages: Not specified.
• Termination clauses: The contract may be terminated for non-compliance with service standards.
• IP ownership: Not specified.
• Sub-contracting rules: Sub-contracting is permitted but must be disclosed in the tender submission.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The turnover requirement of €410,000 closely aligns with the estimated contract value, which may limit competition to larger firms.
• The lack of specified certifications may create ambiguity regarding compliance expectations.
• No mandatory site visit is outlined, which could affect bidders' understanding of operational requirements.

10. SME fit assessment

Small to medium-sized enterprises (SMEs) that can credibly bid must have:

• Experience in waste management services, ideally with a focus on educational institutions.
• The necessary insurance coverage as specified.
• Capability to manage operations across multiple sites in Galway and Roscommon.
• Consortium or sub-contracting is allowed, which may enhance bidding capacity for smaller firms.
• Indicative bid-preparation effort is estimated at 5-10 days, considering the need for detailed operational plans and pricing schedules.
• The presence of an incumbent provider may influence the competitive landscape, but the absence of a specified incumbent allows for potential new entrants.

11. Where to dig deeper

• Source RFT filename: FWF034F TRD Part A Quality and Cost Option.docx
• eTenders CFT ID: CFT 8119167
• Contact email: not specified
• Important attachments:
• Appendix 1 — Waste Management Services Specification
• TRD Part B — Pricing Schedule