Digital Anatomy Table

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Royal College of Surgeons in Ireland (RCSI) requires the supply of a Digital Anatomy Table for research and training purposes. This equipment must facilitate touchscreen control of digitally based 3D and augmented reality (AR) interactive dissections of various body parts and specimens. The system is expected to provide detailed visualizations of human anatomy, allowing for rotation, slicing, and isolation of regions of interest, including organs and sections of organs.

The contractor's day-to-day responsibilities will include:

• Supply of Equipment: Deliver a fully functional Digital Anatomy Table that meets the specifications outlined in Appendix 1 of the RFT.
• Installation: Set up the equipment at RCSI facilities, ensuring it is operational and integrated into existing workflows.
• On-site Training: Provide a minimum of 8 hours of training for at least 5 laboratory staff by qualified personnel immediately after installation.
• Warranty and Support: Offer a minimum 12-month comprehensive warranty covering all parts, with details on service locations and costs for repairs.
• Technical Support: Ensure ongoing technical support and maintenance options are available to RCSI staff.

The successful bidder must demonstrate the capability to meet these requirements effectively and efficiently.

3. Background & buyer context

This procurement aligns with RCSI's commitment to enhancing medical education and research capabilities. The Digital Anatomy Table is part of a broader initiative to modernize teaching tools and improve the learning experience for students and professionals in the medical field. The procurement is timely as RCSI seeks to integrate advanced technology into its curriculum, reflecting current trends in medical education and training. No incumbent supplier is mentioned in the documentation.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria to be considered for this tender:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Employer’s Liability: €13,000,000
• Public Liability: €6,500,000
• Product Liability: €6,500,000
• Professional Indemnity: €6,500,000
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must provide documentation to demonstrate compliance with these criteria.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, with a maximum score of 1000. Proposals must meet minimum marks in each category to be considered.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Complete the provided template, adhering to any page limits.
• CVs: Include CVs for key personnel, with a specified page count.
• Pricing schedule: Complete the pricing schedule in Appendix 2.
• Case studies: Provide a minimum of two case studies demonstrating relevant experience.
• Declarations: Submit the European Single Procurement Document (eESPD), Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not applicable for this tender.
• Submission portal: All submissions must be made via the electronic tenderbox on www.etenders.gov.ie.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: The initial contract length is 1 year, with an option to extend for up to 3 months.
• Payment terms: Payments will be made in accordance with the Goods Contract at Appendix 5.
• Key SLAs/KPIs: Not specified for this tender.
• Liquidated damages: Not specified for this tender.
• Termination clauses: The contract may be terminated with 14 days' notice.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Subcontractors must be disclosed and approved by the Contracting Authority.

9. Risks, red flags & unusuals

Potential risks and concerns specific to this tender include:

• The estimated value of €80,000 may suggest a low margin for bidders, potentially limiting participation from smaller firms.
• The requirement for comprehensive insurance coverage may exclude some smaller bidders who cannot meet the financial thresholds.
• The absence of specified past experience or personnel requirements may lead to a wide range of bid quality, complicating evaluation.

10. SME fit assessment

This tender is accessible to small and medium enterprises (SMEs) with the following characteristics:

• Credible bidders: Firms with experience in supplying medical or educational equipment, particularly those with technical support capabilities.
• Consortium or subcontracting: Allowed, enabling SMEs to collaborate with larger firms or other SMEs to meet requirements.
• Indicative bid-prep effort: Estimated at 5-10 days for preparation, including documentation and pricing.
• Pwin signal: The absence of an incumbent supplier may provide an opportunity for new entrants, although the insurance requirements may pose a barrier.

11. Where to dig deeper

• Source RFT filename: CFT RCSI Digital Anatomy Table.docx
• eTenders CFT ID: Not specified
• Contact email or clarification portal: Queries must be directed via the messaging facility on www.etenders.gov.ie.
• Important attachments:
• Appendix 1: Requirements and Specifications
• Appendix 2: Pricing Schedule
• Appendix 3: Tenderer’s Statement