The Provision, Supply, Delivery, Commissioning and Training of 1 Truck, Heavy-Duty 6x2 Chassis Day Cab

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start | :---------------------------------------- | :---------------------------------------------------------------------------------------------------- | :------------- | :-------------- | :------- | :------------- | :--- | :------------------------------------- | :-------------- | :------------------ | :-------------- | Longford and Westmeath Education and Training Board The Provision, Supply, Delivery, Commissioning and Training of 1 Truck, Heavy-Duty 6x2 Chassis Day Cab 34144100-0 €200,000 Not stated Open Procedure 1 Ireland (Athlone, Co. Westmeath) 1 year + extensions 2026-09-29 13:00 Not stated

2. Scope of Work

This procurement seeks the provision, supply, delivery, commissioning, and training for one heavy-duty 6x2 chassis day cab truck. The contract is structured as a single-party agreement, meaning the successful bidder will not need to compete for individual orders under the framework. However, LWETB reserves the right to procure outside this agreement if it deems it offers better value for money.

The core activities for the contractor include:

• Provision and Supply: Sourcing and supplying one specific type of truck: a heavy-duty 6x2 chassis day cab. The exact specifications are detailed in Appendix 2 of the tender documents.
• Delivery: Transporting the specified truck to Garrycastle Campus, Athlone, Co. Westmeath, N37 C985. Delivery must occur no later than December 23, 2026, during standard business hours (Monday to Friday, 9:00 am to 5:00 pm), unless an urgent request necessitates an alternative mutually agreed time.
• Commissioning: Ensuring the truck is fully operational and ready for use upon delivery. This includes any necessary setup or final checks.
• Training: Providing on-site training at Garrycastle Campus. The tender price must include this initial training. Further ongoing training may be requested by Garrycastle Campus.
• Installation: The successful tenderer is responsible for ensuring all staff involved in installation and delivery are fully trained. Equipment used for delivery must be safe and maintained to manufacturer standards. Any damage to the contractor's vehicle during delivery is the contractor's responsibility unless proven to be caused by LWETB.
• Warranty: Providing warranty documentation that meets or exceeds LWETB's specified requirements.
• Account Management: Nominate a dedicated account manager to serve as the primary point of contact for the duration of the contract. This role involves managing the working relationship, reviewing performance, addressing disputes, and proactively identifying areas for improvement and cost savings. Account management activities are non-billable.

The contract is for a period of one year, with options to extend for further periods of six months or one year, up to a maximum of four years total, subject to performance, business needs, and budget.

3. Background & buyer context

Longford and Westmeath Education and Training Board (LWETB) is a statutory authority responsible for education and training within its functional area. Established by the Education and Training Boards Act 2013, LWETB operates primary and second-level schools, further education colleges, and adult education centres. Its functions include establishing and maintaining educational facilities, planning and providing education and training programmes, and assessing the economy, efficiency, and effectiveness of its operations.

This procurement is for a single heavy-duty truck required by LWETB. The need for this specific vehicle is not detailed beyond its functional requirement for LWETB's operations. LWETB aims to leverage a contract agreement approach to achieve efficiencies and cost savings over the duration of the agreement. The policy of LWETB also promotes the participation of Small and Medium Enterprises (SMEs) on a fair and equal basis.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered eligible for evaluation:

• Turnover requirement: Annual turnover must have exceeded €75,000 over a period of three years, or pro-rata for more recently established firms.
• Insurance:
• Employers Liability: €13 million
• Public Liability: €6.5 million
• Products Liability: €6.5 million
• Certifications: Not specified for this tender.
• Past experience: Outline details of at least two previous contracts (excluding LWETB) within the last three years that were of a similar nature, size, and range to those required in this tender. LWETB reserves the right to contact previous clients for verification.
• Personnel: Demonstrate access to a minimum of four skilled personnel with sector knowledge and relevant skills. An organisational chart must be included with the tender response.
• Geographic / facility constraints: Service and maintenance must be available within 45 minutes of LWETB Athlone Training Centre. Delivery is to Garrycastle Campus, Athlone, Co. Westmeath.

5. Award criteria & scoring

The evaluation process consists of two parts: Selection Criteria (Pass/Fail) and Award Criteria. Bidders must demonstrate compliance with the Selection Criteria to proceed to the Award Criteria evaluation. The Award Criteria will assess bids based on the following:

Criterion Weight (%) Sub-criteria