Property and Valuation Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Dublin City University (DCU) seeks to establish a multi-party framework agreement for the provision of property advisory and valuation services. This framework will cover a range of property-related activities across DCU's three academic campuses, sports campus, and innovation campus. The estimated total value of purchases under this framework is between €75,000 and €200,000 (excluding VAT) over its four-year duration.

The scope of services includes, but is not limited to:

• Market Intelligence: Reporting on trends in investment, occupation, rental rates, building technologies, and Environmental, Social, and Governance (ESG) factors.
• Valuations: Conducting valuations of real estate assets and land for various purposes, including taxation, company accounts, purchase, and disposal. This encompasses advice on market value, fair value, existing use value, and depreciated cost valuations.
• Acquisition and Disposal: Managing the acquisition and disposal of land and other real estate assets.
• Transaction Management: Providing real estate transaction management services.
• Leasing and Property Management: Offering leasing services and operational asset management.
• Condition and Dilapidation Reporting: Conducting condition surveys, inspections, and dilapidation reporting.
• Reinstatement Valuations: Performing valuations for insurance reinstatement purposes.
• Surveys: Undertaking health and safety surveys.
• Planning and Master Planning: Providing town planning advisory services and site master planning.
• Renewable Energy Advisory: Offering advisory services for renewable energy development.
• Rateable Valuations: Managing revaluations and appeals of rateable valuations with the Dublin City Council Valuation Office.
• Compensation Estimates: Preparing estimates of compensation for compulsory purchase or state body acquisition of land or real estate.
• Capital Markets and Debt Advisory: Providing capital markets and real estate debt advisory services.

Associated services may include strategic and portfolio investment advice, financial modelling, development appraisals, advice on funding issues, risk identification and management, and acting as lead consultant for other appointed consultants. Tenderers must demonstrate capabilities aligned with Royal Institution of Chartered Surveyors (RICS) and Society of Chartered Surveyors of Ireland (SCSI) professional guidance. Sustainability is a key consideration, with tenderers required to outline strategies for managing energy consumption and measuring, reporting on, and reducing the carbon footprint of provided services.

3. Background & buyer context

Dublin City University (DCU) is an innovative European university with a mission to "transform lives and societies." It is a research-intensive institution with over 20,000 students across three academic campuses, a sports campus, and an innovation campus in North Dublin. DCU's property assets are critical to its operations, necessitating ongoing property valuation and advisory services. The university is committed to sustainability and encourages SME participation in its procurement processes. This framework aims to establish a panel of providers to support DCU's property management and strategic development needs. The estimated value reflects anticipated usage over the framework's four-year term.

4. Eligibility & selection criteria

To be considered for this framework, tenderers must meet the following minimum requirements:

• Turnover requirement: The tendering party's turnover must have exceeded €250,000 in each of the last three years, or pro-rata if the firm is more recently established (minimum 36 months in existence).
• Insurance: Tenderers must confirm current insurance is in place for Employer's Liability, Public Liability, and Professional Indemnity. If successful, they must agree to implement the following levels:
• Employer's Liability: €13 million
• Public Liability: €6.5 million
• Professional Indemnity: €6.0 million
• Certifications: Not specified for this tender.
• Past experience: Tenderers must demonstrate successful delivery of 3 previous comparable contracts within the last three years. These contracts must include:
• Commercial office rental valuation
• Land valuation and advisory services
• Commercial real estate disposal transactions At least one of these three contracts must also demonstrate:
• Commercial real estate reinstatement valuations Tenderers must also provide information demonstrating a commitment to quality assurance, including details of policies and systems, and whether they are 3rd party certified.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Tenderers must also provide an up-to-date tax clearance certificate. They must be willing to provide evidence of all self-declared information within five working days of request.

5. Award criteria & scoring

The framework will be awarded to the most economically advantageous compliant tender based on the following criteria:

The total available marks are 1000. Qualitative criteria will be scored on a scale from Outstanding (90-100%) to Unacceptable (less than 50%). A score of less than 50% in any qualitative criterion renders the tender ineligible. The cost score will be calculated based on the lowest submitted cost receiving maximum points, with others scaled proportionally.

6. Submission requirements

Tenderers must submit their response using the provided Tender Response Document (TRD) and adhere to the following:

• Tender Response Document (TRD): Complete all sections of the TRD, covering selection and award criteria.
• Pricing Schedule: Complete Appendix 2 – Cost Tables.
• Declarations:
• Confirmation of Acceptance of Framework Agreement Terms and Conditions.
• Confirmation of Acceptance of Contract Terms and Conditions.
• European Single Procurement Document (ESPD) or equivalent self-declaration.
• Declaration of Bona Fides.
• Declaration regarding compliance with relevant statutory obligations.
• Article 5K Declaration regarding EU restrictive measures.
• CVs: Not explicitly mentioned as a separate submission requirement, but project team details are required under Criterion B.
• Case Studies: Not specified as a separate submission requirement, but past experience is required under Technical Capacity.
• Submission Portal: Responses must be uploaded as a ZIP file to the eTenders portal.
• Mandatory Site Visit: Not specified for this tender.

7. Key dates & process

8. Contract terms that matter

The framework agreement will be for four years, with potential extensions based on performance, business needs, and budgetary constraints. Contracts awarded under the framework may extend beyond the framework's expiry date. DCU reserves the right to award contracts via a cascade system (ranked order), direct award (for similar services or continuity), quick quotes (for services ≤ €25,000 excluding VAT), or mini-competition. DCU also reserves the right to procure services outside the framework. Tenderers must accept DCU's Framework Terms and Conditions and Contract Terms and Conditions. A dedicated contract manager must be nominated, responsible for the working relationship, dispute resolution, and performance feedback. Minimum response times for emails, phone calls, and queries are specified. Performance will be reviewed against agreed Key Performance Indicators (KPIs) within a Service Level Agreement (SLA), which tenderers must propose. Invoices require a valid DCU purchase order number.

9. Risks, red flags & unusuals

The estimated value of €75,000 to €200,000 over four years is relatively low for a framework of this nature, suggesting a limited volume of anticipated work or a preference for smaller, targeted engagements. DCU reserves the right to tender outside the framework, meaning admission does not guarantee contract awards. The framework is multi-party, with a maximum of three economic operators to be admitted. The award criteria heavily favour quality (70% combined) over cost (30%), indicating a strong preference for expertise and methodology. Tenderers must be prepared to provide evidence of self-declared information within five working days of request, prior to award.

10. SME fit assessment

This tender is structured as a framework agreement for property advisory and valuation services. It is open to various entities, including individuals, partnerships, limited companies, and groupings. DCU actively encourages participation by Small and Medium Enterprises (SMEs) and suggests forming relationships with other SMEs or larger enterprises to meet capacity requirements. Tenderers can rely on the resources of other entities to meet selection criteria, provided they can demonstrate access to these resources. The bid preparation effort is likely moderate, requiring detailed responses to quality criteria, including a proposed SLA and sustainability strategy. Given the quality weighting and the need for specific experience in commercial office rental valuation, land valuation, and disposals, a firm with demonstrated expertise in these areas, potentially with a strong track record in the education or public sector, would be a suitable candidate. The multi-party nature of the framework and the low estimated value suggest that smaller, specialist firms or consortia are well-positioned to bid.

11. Where to dig deeper

• Source RFT filename: ITT Property and Valuation Services_For Publication.pdf
• eTenders CFT ID: Not specified in the provided text.
• Contact / Clarification Portal: Information to be published on www.etenders.gov.ie.
• Key Attachments:
• Tender Response Document (TRD)
• Appendix 2 – Cost Tables
• Framework Terms and Conditions
• Contract Terms and Conditions