GRETB LEV Systems Upgrade Project

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender concerns the upgrade of Local Exhaust Ventilation (LEV) systems within the Galway Roscommon Education and Training Board (GRETB) Training Centres located at Mervue Business Park, Mervue, Galway. The project involves both mechanical and electrical services installation.

The scope of work includes:

• Mechanical Services Installation:

• Supply and installation of new galvanised steel circular sheet metal fume extraction ductwork, suitable for a Class D system to DW 144, as detailed on drawings.

• Supply and installation of ductwork supports, including uni-strut cantilever supports.

• Making ductwork connections to fume extraction arms, hose reels, fans, attenuators, and down-draft tables.

• Supply, delivery, erection, and connection of new fume extraction hoods/arms and associated mounting brackets.

• Supply, delivery, erection, and connection of new fume exhaust hose reels and associated mounting brackets.

• Supply, delivery, erection, and connection of new fume extract fans, complete with associated inverter drives and accessories.

• Handover of fume extraction fan speed inverter drives as a "Free Issue" item to the Electrical Contractor.

• Remedial/upgrade works to the METRON Down-draft table.

• Supply and installation of a new tower filter unit on the plasma down-draft table, including fume extraction fan and associated inverter drives.

• Supply and installation of matching in-line duct-mounted attenuators.

• Supply and installation of balancing/volume control dampers.

• Supply and installation of flexible duct connections.

• Painting of all exposed metalwork.

• Testing and commissioning of Fume Extraction Systems by Specialist Suppliers' engineers, issuing a commissioning certificate.

• Deep cleaning of workshop interiors post-completion by a competent professional cleaning contractor.

• Maintaining site tidiness and debris removal.

• Instructing Client's staff on the operation and maintenance of the Mechanical Fume Extraction Systems.

• Electrical Services Installation:

• Supply and installation of new 20 amp 3-phase MCBs at existing local sub-distribution centres in workshops for new Fume Extraction systems.

• Supply and installation of new contactors/overloads at existing local sub-distribution centres for new Fume Extraction systems.

• Updating final circuit charts at electrical sub-distribution centres and including copies in the operation and safety file.

• Taking over fume extraction fan inverter drives (supplied as "Free Issue" by the Mechanical Contractor) and providing for their erection and connection.

• Wiring to new fume extraction fan inverter drives from new MCBs using specified Zero Halogen Low Smoke (OHLS) cable in steel conduit/trunking, including a new local isolator.

• Wiring from inverter drives to fume extraction fans using specified OHLS cable in steel conduit/trunking, including local IP65 isolators and final connections.

• Wiring from on/off control switches to inverter drives using specified OHLS cable in steel conduit/trunking.

• Assisting the Specialist Controls Supplier's Engineer in commissioning new Fume Extraction systems controls.

• Providing for Earthing in accordance with Element 68 of the specification.

• Disconnection, removal, stripping out, and proper disposal of existing redundant electrical services within Building No. 1 and Building No. 2.

• Associated Builders' Attendances:

• Creating openings in internal walls and making good.

• Arranging with a specialist roof contractor for roof openings, including weathered flashings/cowls and re-instating roof covering.

• Providing scaffolding and height for hire equipment.

• Protecting existing floors, furniture, and equipment.

• Making good and painting walls in the vicinity of works.

• Taking site setting-out dimensions.

• Project Supervisor for Construction Stage (PSCS):

• Carrying out PSCS duties as specified and required by Safety, Health, and Welfare at Work (Construction) Regulations 2013. This includes preparing safety method statements, complying with record drawing and O&M manual requirements, submitting commencement notices, and acting as a Health and Safety Coordinator.

All works must comply with relevant standards including BS EN 10143:2006, DW 144 for Very High Pressure (Class D) systems, IS EN 50085-1, EN 50085-2-1:2006, EN 10346:2015, IS EN 61537:2007, and EN 50525 series.

3. Background & buyer context

This procurement is for the GRETB LEV Systems Upgrade Project at their Training Centres in Mervue Business Park, Galway. The project aims to upgrade the Local Exhaust Ventilation systems, which are critical for maintaining a safe and compliant working environment within the training facilities. The tender documents are issued by Galway Roscommon Education and Training Board (GRETB). The project is managed by Heavey Kenny Associates, Consulting Engineers. The contract will be based on the Short Public Works Contract (PW-CF6 v1.15 25-11-2025).

4. Eligibility & selection criteria

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability Insurance: Minimum €6,500,000.00 for any single claim.
• Employer's Liability Insurance: Minimum €13,000,000.00 for any one event.
• All risks insurance is also required.
• GRETB must be noted as an additional insured with a non-vitiation clause applied.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria and scoring methodology are not detailed in the provided extract. The tender is likely awarded based on Most Economically Advantageous Tender (MEAT), which typically involves a balance of price and quality. Specific weightings for technical merit, price, and any other evaluation factors would be detailed in the full tender documents.

6. Submission requirements

The provided documents do not detail specific submission requirements such as method statements, CV page limits, or case study formats. However, based on standard tender practice and the nature of the contract:

• Pricing Schedule: Bidders must complete the provided Schedule of Prices for Electrical Services Installation (Volume C.2.3.2.1) and Mechanical Services Installation (Volume C.2.3.1.1). The Project Supervisor Construction Stage (PSCS) section must be priced; a "nil" value or "Included" will disqualify the tender.
• Declarations: Bidders will be required to supply their Tax Clearance Access Number and Tax Reference Number for online verification of tax status.
• Copies: The tender documents mention requirements for the number and type of paper and/or electronic copies, with a specific note for PDF format for electronic copies.
• Submission Portal: Tenders are to be submitted via eTenders.

7. Key dates & process

8. Contract terms that matter

The contract will be based on the Short Public Works Contract PW-CF6 v1.15 25-11-2025. Key terms include:

• Contract Length: The Time for Completion is stated as 90 days, starting on the day the Contract comes into effect.
• Payment Terms: Not specified in detail, but the contract outlines procedures for payment claims and notices.
• SLAs/KPIs: Not specified in detail, but the contract includes provisions for substantial completion and defects liability.
• Liquidated Damages: If the Contractor fails to substantially complete the Works within the Time for Completion, liquidated damages will apply at the rate specified in the Schedule, from the day after the last day of the Time for Completion until substantial completion.
• Termination: The contract includes clauses for termination.
• IP Ownership: Not specified in detail.
• Sub-contracting: The Contractor may engage sub-processors for Personal Data processing, subject to prior written notice and employer objection. Assignment of the contract requires employer consent.
• Performance Bond: If required by the Schedule, a performance bond must be provided within 7 days of tender acceptance.

9. Risks, red flags & unusuals

The tender documents are primarily focused on the technical specifications and pricing schedules for the electrical and mechanical services. Key points to note:

• Dual Contracts: The project is split into two distinct but interdependent contracts: Electrical Services Installation and Mechanical Services Installation. Bidders may need to coordinate closely with the contractor for the other discipline.
• Free Issue Items: The mechanical contractor supplies fume extraction fan inverter drives as a "Free Issue" item to the electrical contractor, requiring clear handover and integration.
• PSCS Pricing: The requirement for the Project Supervisor Construction Stage (PSCS) to be priced, with a disqualification for "nil" or "Included" entries, is a specific instruction to ensure this critical safety role is adequately resourced and accounted for.
• Short Public Works Contract: The use of the Short Public Works Contract (PW-CF6) implies a streamlined process, but bidders must be familiar with its specific conditions, particularly regarding timeframes and responsibilities.
• Estimated Value: The estimated value of €245,000.00 is relatively low for a project involving both mechanical and electrical upgrades, suggesting a focused scope or potential for further works.

10. SME fit assessment

This tender is structured as a Short Public Works Contract, suggesting it is accessible to Small and Medium-sized Enterprises (SMEs). The project involves specialised electrical and mechanical installation for LEV systems.

• Credible Bidders: Firms with proven experience in electrical and mechanical building services, specifically in ventilation systems, fume extraction, and industrial/educational facility upgrades, are well-suited. Experience with the Short Public Works Contract and PSCS duties would be advantageous.
• Consortium/Sub-contracting: The documents do not explicitly prohibit consortia or sub-contracting. However, the PSCS requirement implies a lead contractor role. Bidders should clarify any specific rules on subcontracting within the full tender documentation.
• Bid-Prep Effort: Given the detailed technical specifications and pricing schedules for both electrical and mechanical elements, bid preparation could require significant effort, potentially 10-20 days for a specialist firm, involving technical assessment, pricing, and compliance checks.
• Pwin Signal: The tender is likely open to competition. The absence of an incumbent mention and the use of a standard public works contract suggest a standard procurement process. The key is demonstrating capability in both electrical and mechanical LEV system upgrades.

11. Where to dig deeper

• Source RFT Filename(s):
• Volume C.2.3.2.1 Schedule of Prices for the Electrical Services Installation.pdf
• Volume C.2.3.1.1 Schedule of Prices for the Mechanical Services Installation.pdf
• PW-CF6_Contract_v1.15_25-11-2025.pdf
• eTenders CFT ID: Not specified in the provided extract.
• Contact Email/Portal: [email protected] (Heavey Kenny Associates, Consulting Engineers)
• Most Important Attachments:
• Volume C.2.3.2.1 Schedule of Prices for the Electrical Services Installation
• Volume C.2.3.1.1 Schedule of Prices for the Mechanical Services Installation
• PW-CF6_Contract_v1.15_25-11-2025 Conditions