Student Medical Services for IADT Dun Laoghaire

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves providing comprehensive student medical services at the Dún Laoghaire Institute of Art, Design & Technology (IADT). The contractor will operate primarily on-campus, offering healthcare services to over 2,600 students and staff.

• On-campus Service: Provide medical services on-site for 26 hours per week during term time (32 weeks per annum).
• Off-site Appointments: During examination periods (~3 weeks per year), offer six off-site appointments.
• General Practitioner Services: Deliver general medical consultations, treatments, and health assessments.
• Health Promotion: Implement preventive care, health education, and wellbeing initiatives.
• Collaboration: Work with the Health Centre, Student Experience Team, and Students’ Union for integrated care.
• Clinical Governance: Ensure adherence to clinical standards and best practices.
• Medical Records Management: Maintain accurate and confidential medical records.
• Emergency Response: Provide immediate medical attention for on-campus incidents.
• Student Engagement: Participate in student-focused health programmes and campaigns.
• Compliance: Adhere to data protection regulations and clinical governance standards.

The service delivery model must ensure accessibility, continuity, and quality of care, with a focus on student engagement and health promotion.

3. Background & buyer context

This tender is part of IADT's commitment to enhancing student welfare and health services. The procurement aligns with the institute's strategic goal to provide comprehensive support services to its student body. The current contract for student medical services is due for renewal, prompting this competitive tender process. The initiative supports the broader educational environment by ensuring students have access to necessary healthcare services, contributing to their overall well-being and academic success.

4. Eligibility & selection criteria

• Turnover requirement: Not specified for this tender.
• Insurance:
• Employer’s Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: €6.5 million
• Professional Indemnity: €6.5 million
• Medical Malpractice Insurance: €13 million
• Certifications: Registration with the Medical Council required.
• Past experience: Minimum of three years professional practice, including locum contracts.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The price/quality split is 50/50, with a minimum scoring threshold of 60% for each sub-criterion.

6. Submission requirements

• Method statement / response document: Use named template, no page limits specified.
• CVs: Not specified for this tender.
• Pricing schedule: Complete Appendix 2, format not specified.
• Case studies: Not specified for this tender.
• Declarations: ESPD, Tax clearance, Conflict of Interest.
• Mandatory site visit: Scheduled for 11th May 2026, contact Denise McMorrow by 7th May 2026.
• Submission portal: eTenders, ensure compliance with format rules.

7. Key dates & process

8. Contract terms that matter

The contract is for an initial term of 3 years, with the option to extend by up to two additional 12-month periods. Payment terms are in accordance with the Services Contract. Key performance indicators include service availability and quality of care. Liquidated damages apply for non-compliance with service levels. Termination clauses allow for contract cessation with 14 days' notice for breach. Intellectual property rights for materials developed under the contract remain with IADT. Sub-contracting is permitted, but the prime contractor must assume overall responsibility.

9. Risks, red flags & unusuals

The insurance requirements are substantial, potentially limiting participation to larger firms or consortia. The geographic focus on Dún Laoghaire may restrict the bidder pool. The contract's reliance on external funding for extensions could introduce financial uncertainty. The integration with existing student services requires a collaborative approach, which may be challenging for new entrants unfamiliar with IADT's systems and culture.

10. SME fit assessment

This tender is suitable for established healthcare providers with experience in educational settings. Firms must have substantial insurance coverage and a proven track record in delivering similar services. Consortia and sub-contracting are allowed, enabling smaller firms to partner with larger entities. Bid preparation is moderate, estimated at 10-15 days. The incumbent's position is not disclosed, but the requirement for integration with existing services suggests familiarity with IADT's environment is advantageous.

11. Where to dig deeper

• Source RFT filename: Medical Services for IADT.docx
• eTenders CFT ID: Not specified
• Contact email: [email protected]
• Key attachments:
• Appendix 1: Requirements and Specifications
• Appendix 2: Pricing Schedule
• Appendix 5: Services Contract