Request for tender for Supplying and Installing of the Sports Hall Floor to Coolmine Community School

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |--------------------------------|-----------------------------------------------------------------------|----------------|----------------|----------|----------------|------|----------------------------|------------------|------------------------------|------------------| Coolmine Community School Request for tender for Supplying and Installing of the Sports Hall Floor to Coolmine Community School - 91315O 45212200 €70,000 not stated Open not stated Clonsilla, Ireland not stated 2026-06-11T15:00:00+00:00 not stated

2. Scope of Work

The contractor is responsible for the supply and installation of a sports hall floor at Coolmine Community School. The project involves the removal of the existing floor, preparation of the subfloor, and installation of a new sports floor system. The scale of the project includes approximately 605 m² of flooring.

The key activities include:

• Removal of Existing Floor: The contractor must safely remove the current flooring material.
• Subfloor Preparation: This includes leveling and ensuring the subfloor is suitable for the new installation.
• Installation of New Sports Floor: The contractor will install a new sports floor system that meets the required specifications for safety and performance.
• Installation of New Door Thresholds: The contractor must also install new door thresholds as part of the overall flooring project.
• Quality Assurance: The contractor must ensure that all materials and installation practices comply with relevant standards and regulations.
• Completion Timeline: The contractor must complete the work within a timeframe of 45-60 days from the start date.

The contractor will be required to coordinate with school officials to minimize disruption during the installation process.

3. Background & buyer context

This procurement is initiated to enhance the sports facilities at Coolmine Community School, aligning with the school's commitment to providing quality physical education and sports opportunities for students. The project is part of a broader initiative to upgrade school facilities funded by the Department of Education. The school has a history of maintaining its facilities to a high standard, and this project aims to further improve the environment for physical activities. There is no incumbent contractor mentioned for this project.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability Insurance: €6,500 for any one event.
• Employer's Liability Insurance: €13,000 for any one event.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must provide evidence of compliance with these criteria as part of their submission.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow a Most Economically Advantageous Tender (MEAT) approach, focusing on the balance between price and quality.

6. Submission requirements

Bidders must submit the following documents:

• Method Statement: A response document following the provided template, with a maximum of 10 pages.
• CVs: CVs of key personnel involved in the project, limited to 2 pages each.
• Pricing Schedule: A completed pricing schedule using the specified template.
• Case Studies: Two case studies of similar projects completed within the last five years, with values between €50,000 and €100,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory Site Visit: A site visit is required; details will be provided upon request.
• Submission Portal: All submissions must be made through eTenders, adhering to the specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and Extension Structure: The contract duration is not specified, but completion is expected within 45-60 days from the start date.
• Payment Terms: Payments will be made in installments based on milestones achieved, with final payment upon issuance of the Defects Certificate.
• Key SLAs/KPIs: Not specified.
• Liquidated Damages: A rate of €300 per day will apply for delays beyond the agreed completion date.
• Termination Clauses: The contract may be terminated if the contractor fails to meet obligations.
• IP Ownership: Not specified.
• Sub-contracting Rules: The contractor may not subcontract the whole of the Works without the Employer’s consent.

9. Risks, red flags & unusuals

Potential risks and concerns specific to this tender include:

• Tight Completion Timeline: The requirement to complete the project within 45-60 days may pose challenges, especially if unforeseen issues arise.
• Limited Insurance Coverage: The specified insurance limits may be low for some contractors, potentially excluding larger firms from bidding.
• No Past Experience Requirement: The absence of a specified past experience requirement may lead to a wide range of bidders, including those with less relevant experience.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) that specialize in flooring installation and have experience in educational or community projects.

• Credible Bidders: Firms with a focus on sports facility construction or renovation, particularly those with experience in similar projects, can credibly bid.
• Consortium/Sub-contracting: Sub-contracting is allowed, but the contractor cannot subcontract the entire project without consent.
• Indicative Bid-Prep Effort: Bidders should expect to invest approximately 5-10 days in preparing their submissions.
• Pwin Signal: The absence of an incumbent contractor may increase the chances for new bidders, but the tight timeline and insurance requirements could limit participation.

11. Where to dig deeper

• Source RFT Filename: PW-CF6_Contract_v1.15_25-11-2025.pdf
• eTenders CFT ID: Not specified
• Contact Email: Not specified
• Important Attachments:
• Appendix B2 — Suitability Assessment
• Mandatory Requirements Schedule

This briefing provides a comprehensive overview of the tender for supplying and installing the sports hall floor at Coolmine Community School. Interested bidders should review the full tender documents for detailed requirements and conditions.