Thermographic Imaging Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Peamount Healthcare requires thermographic imaging services across its campus, including the compilation of an asset register. The contractor will be responsible for conducting thermographic surveys to identify potential issues within the facility's infrastructure.

The scope of work includes:

• Thermographic Imaging Surveys: Conducting detailed thermographic surveys across the Peamount Healthcare campus.
• Asset Register Compilation: Developing and compiling an asset register based on the findings of the thermographic surveys.
• Identification of Issues: Identifying potential faults or anomalies within the electrical and mechanical systems of the campus buildings.
• Reporting: Providing comprehensive reports detailing the findings of the thermographic surveys.
• Specific Location Mentioned: "6. School House" is noted as a location requiring attention.
• Data Retention: A minimum of three years' retention of raw thermographic survey data by the contractor is recommended.
• Calibration: Equipment used for surveys must have calibration within the previous 12 months.
• Mobilisation: Mobilisation within 4 weeks of award is required.

The services are to be provided in accordance with relevant standards, including ISO 18434 and EN 50110, or equivalent recognised industry standards. Risk assessment addressing arc flash risk in accordance with EN 50110 or equivalent recognised standards is also required.

3. Background & buyer context

Peamount Healthcare is an independent voluntary organisation providing health and social care services in conjunction with the HSE. Its services include rehabilitation for older persons and those with respiratory disabilities, continuing care for older persons, adults with neurological disabilities, and individuals with intellectual disabilities. A community diagnostic service is also available. The organisation aims to foster an environment that promotes independence, self-determination, and dignity for its clients. This procurement is initiated to ensure the ongoing quality and safety of its facilities through essential thermographic imaging and asset management.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered for this tender:

• Turnover requirement: Not specified for this tender.
• Insurance: Not specified for this tender.
• Certifications:
• Minimum Level 2 Thermography Certification in accordance with ISO 18436-7, PCN, or ASNT equivalent.
• Past experience:
• Not specified for this tender.
• Personnel:
• Not specified for this tender.
• Geographic / facility constraints:
• Services to be provided at Peamount Healthcare, D22Y008.

5. Award criteria & scoring

The award of the contract will be based on the following criteria:

The overall award is based on a split of 40% Price and 60% Quality (Competence/Experience/Governance and Technical Methods/Approach).

6. Submission requirements

Bidders are required to submit the following documentation:

• Method statement / response document: Not specified in terms of format or page limits, but must include Technical Methods and approach, Risk Management & Business Continuity.
• CVs: Not specified.
• Pricing schedule: Not specified in terms of format or template.
• Case studies: Not specified.
• Declarations:
• ESPD (if applicable).
• Bona Fides.
• Tax clearance.
• Conflict of Interest.
• Site visit attendance form (to be returned no later than 16:00 hrs on 21/07/2026).
• Mandatory site visit:
• Date: 22/07/2026
• Time: 09:00
• Location: Education Centre at Peamount Healthcare D22Y008
• Maximum 2 persons per Framework Member.
• Submission portal: All submissions and queries must be directed through the eTenders platform.

7. Key dates & process

8. Contract terms that matter

• Term + extension structure: Not specified.
• Payment terms: Not specified.
• Key SLAs/KPIs: Not specified.
• Liquidated damages or penalty regimes: Not specified.
• Termination clauses: Not specified.
• IP ownership: Not specified.
• Sub-contracting rules: Not specified.
• Parent-company guarantee or bond requirements: Not specified.

9. Risks, red flags & unusuals

• Mandatory Site Visit: The site visit is mandatory and has a strict deadline for attendance confirmation (21/07/2026). Failure to attend or confirm attendance may disqualify bidders.
• Tight Mobilisation: A mobilisation period of within 4 weeks of award is stipulated, requiring rapid operational readiness.
• Limited Specificity: Several key contract terms, such as contract length, payment terms, and specific KPIs, are not detailed in the provided metadata, which may require clarification.
• Potential Incumbent Advantage: The requirement for specific thermography certifications and the potential need for familiarity with the campus infrastructure could favour an incumbent provider, though this is not explicitly stated.
• eTenders Exclusivity: All communication and queries must be channelled through the eTenders platform; any external contact will lead to disqualification.

10. SME fit assessment

This tender is likely open to small to medium-sized enterprises (SMEs) that specialise in thermographic imaging and asset management. A viable bidder would need to demonstrate:

• Technical Expertise: Holding at least Level 2 Thermography Certification (ISO 18436-7, PCN, or ASNT equivalent) is a mandatory requirement.
• Operational Capacity: The ability to mobilise within 4 weeks of award and retain raw data for a minimum of three years.
• Compliance: Adherence to relevant industry standards like ISO 18434 and EN 50110.

Consortium or sub-contracting arrangements are not explicitly mentioned as disallowed, but the core certification requirement suggests a lead bidder with direct expertise. The bid preparation effort would likely involve compiling technical proposals, risk assessments, and pricing, potentially requiring 5-10 days of focused work for a specialist firm. The Pwin signal is neutral, as no incumbent or previous winner is identified.

11. Where to dig deeper

• Source RFT filename: ITT Peamount Healthcare is an independent voluntary organisation providing health and social care to the community in conjunction with the HSE.docx
• eTenders CFT ID: Not specified
• Contact email / clarification portal: [email protected] (via eTenders platform)
• Most important attachments:
• ITT Peamount Healthcare is an independent voluntary organisation providing health and social care to the community in conjunction with the HSE.docx
• site visit form mandatory.docx