Supply and Installation of 4G Synthetic Playing Surface

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract requires the supply and installation of a third-generation 4G synthetic playing surface at James Stephens Park. The contractor will be responsible for all aspects of the works, from initial supply to final installation, ensuring the surface is suitable for its intended purpose and complies with all relevant regulations. The project is governed by the Short Public Works Contract Document Reference FTS6 v.1.4.

Key activities and requirements include:

• Supply and Installation: Providing and fitting a 4G synthetic playing surface.
• Site Works: The contractor is responsible for the safety and stability of the works and all operations on site. This includes securing the site, keeping it in good order, and ensuring the safety of persons on site and protection from hazards.
• Materials and Quality: Using only goods and materials of good quality that are suitable for their intended purpose.
• Compliance: Ensuring compliance with the Short Public Works Contract, Employer’s Representative’s written instructions, and all applicable laws. This includes providing necessary certification for the Building Control Regulations.
• Site Access and Security: Securing the site and keeping unauthorized persons off, maintaining good order, and protecting against hazards.
• Setting Out: Accurately setting out the works by reference to specified points, lines, and levels, with verification of their accuracy.
• Inspections: Providing access for the Employer, Employer’s Representative, and Assigned Certifier to inspect, test, and observe the works, goods, and materials. This includes providing timely notification before covering or packing items for inspection.
• Uncovering and Testing: Complying with instructions to uncover, dismantle, re-cover, or re-erect work, or to test and inspect.
• Rectification: Removing and replacing non-compliant works, goods, or materials, or otherwise putting right any part of the works that does not comply with the contract, as instructed by the Employer's Representative.
• Site Facilities: The contractor is responsible for obtaining and providing all facilities, power, water, and other services required for construction, unless the contract specifies otherwise.
• Discovery of Items: Preserving any fossils, coins, antiquities, monuments, or other items of value or interest, or human remains discovered on site, and notifying the Employer's Representative.
• Project Supervisor for Construction Stage (PSCS): The contractor is to be appointed as the Project Supervisor for the Construction Stage.
• Time for Completion: The works must be substantially completed within the Time for Completion, which is stated as 6 months from the contract start date.

3. Background & buyer context

Ballina Stephenites GAA Club is procuring the supply and installation of a 4G synthetic playing surface for their facility at James Stephens Park. This procurement is likely driven by a need to upgrade or replace existing playing facilities to provide a modern, durable, and versatile playing surface suitable for Gaelic games and potentially other sporting activities. The project falls under the remit of the Short Public Works Contract, indicating a public sector procurement process, although the buyer is a club. The estimated value suggests a project of moderate scale, likely intended to enhance community sports infrastructure.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability Insurance: Minimum level of cover of €6,500,000.
• Employer’s Liability Insurance: Minimum level of cover of €13,000,000.
• Maximum excess for Public Liability (property damage): €6,500.
• Maximum excess for Employer’s Liability: €6,500.
• Public Liability (death, illness or injury): No excess.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria are not explicitly detailed in the provided text. However, the procurement is based on the Short Public Works Contract, which typically involves a balance of price and quality. Given the nature of the works, it is probable that the award will be based on the Most Economically Advantageous Tender (MEAT), considering factors such as price, technical merit, and proposed methodology. Specific scoring weights and minimum thresholds for evaluation criteria are not stated in the provided extract.

6. Submission requirements

Bidders are required to submit the following:

• Tender Form: A completed and signed form of tender, offering to complete the works for a lump sum, excluding VAT.
• Pricing Schedule: Not explicitly mentioned, but a lump sum offer is required.
• Declarations: Implicitly required as part of the tender process under the Short Public Works Contract, including confirmation of understanding the contract conditions.
• Insurance Confirmation: Bidders must declare that they have, or will take out prior to appointment, the required Public Liability and Employer’s Liability Insurance. Validated copies will be provided if requested.
• Electronic Copies: One electronic copy of the tender submission is required.
• Contractual Adherence: The tender must conform to the Short Public Works Contract and associated documents.

7. Key dates & process

RFT issued Not specified