Climate Action Works Presentation Primary School Tralee

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a contractor for climate action works at Presentation Primary School (Sacred Heart) in Tralee, Co. Kerry. The project will be executed under the Public Works Contract for Minor Building or Civil Engineering Works Designed by the Employer. The contract duration and specific start date are not detailed in the provided metadata.

The scope of work encompasses general construction and civil engineering activities. While specific deliverables are not itemised in the provided text, the contract type implies the execution of building works as designed by the employer. This would typically involve:

• Site Preparation: Mobilisation, setting up site facilities, and any necessary preliminary works.
• Construction Activities: Execution of building works according to the employer's design documents, which would include the Works Requirements and Pricing Document. This may involve structural, architectural, and potentially mechanical and electrical elements, depending on the project's specific design.
• Materials Management: Sourcing, delivery, and installation of specified construction materials.
• Quality Control: Adherence to specified standards and quality assurance throughout the construction process.
• Health and Safety: Compliance with all relevant health and safety regulations on site.
• Project Management: Site supervision, programming, and coordination of works.
• Documentation: Provision of required site records, labour records, and completion documentation.
• Handover: Completion of works, rectification of defects, and final handover to the employer.

The contract will utilise a Bill of Quantities (BQ) measured in accordance with specified rules, and the contractor will submit a completed Pricing Document and Schedule. The project is situated at Presentation Primary School, (Sacred Heart) Castle Street, Tralee, Co. Kerry.

3. Background & buyer context

This procurement is for climate action works at Presentation Primary School (Sacred Heart) in Tralee, Co. Kerry. The project falls under the remit of the Department of Public Expenditure, Infrastructure, Public Service Reform and Digitalisation, which publishes the Public Works Contract for Minor Building or Civil Engineering Works Designed by the Employer. The tender is issued by the Chairperson of the Board of Management of Sacred Heart Primary School. The project is identified as part of a "Climate Action Summer Works Scheme." No information is provided regarding an incumbent contractor or specific historical context for this particular school's works.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered for this tender:

• Turnover Requirement: Minimum Yearly Turnover arising from the area of work specified: General Construction/Civil Engineering category: €1.00m.
• Insurance:
• Public Liability Insurance: Minimum indemnity limit of €6,500,000 for any one event. Maximum excess for property damage only: €10,000. No excess permitted for death, injury, or illness.
• Employer's Liability Insurance: Minimum indemnity limit of €13,000,000 for any one event. No excess is permitted.
• Professional Indemnity Insurance: Minimum level of cover for Works Contractor is not specified (default level is €1.5m). Maximum permissible excess is the greater of 2% of the Tenderer’s annual turnover or €5,000. Cover is on an annual aggregate basis.
• Insurance of the Works: Minimum amount insured for professional fees is 12.5% of the Contract Sum. Maximum excess for Insurance of Works and other Risk Items: €10,000.
• Certifications: Not specified for this tender.
• Past Experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / Facility Constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria and scoring mechanism are not detailed in the provided metadata. However, the tender is for works under the Public Works Contract, which typically implies an award based on the most economically advantageous tender (MEAT). This usually involves a balance between price and quality, with specific weightings assigned to each. The provided documents do not specify the exact price/quality split or any minimum scoring thresholds.

6. Submission requirements

Bidders are required to submit a comprehensive tender that includes:

• Form of Tender: A completed and signed Form of Tender, as provided in the documentation.
• Pricing Document and Schedule: The completed Pricing Document and Schedule, forming part of the tender.
• Declarations: Bidders must comply with all contractual obligations relating to employment protection and working conditions.
• Consortium/Joint Venture: If bidding as a consortium or joint venture, each member must separately sign the Form of Tender.

The submission deadline is 25 September 2026 at 14:00. The specific format for submission, including any electronic portal requirements or page limits for supporting documents, is not detailed in the provided metadata.

7. Key dates & process

8. Contract terms that matter

The contract will be governed by the Public Works Contract for Minor Building or Civil Engineering Works Designed by the Employer. Key terms include:

• Contract Length: Not specified.
• Extension: The offer to tender is valid for a minimum of 180 days after the submission deadline.
• Payment Terms: Interim payments are monthly. The minimum amount for interim payments, excluding retention release, is €0.00. On-site and off-site materials (with bond) can be included in interim payments up to 90% of their contract value.
• Retention: The retention percentage is 10%.
• Performance Bond: A performance bond is required, amounting to 10% of the initial Contract Sum up to Substantial Completion, and 5% thereafter for a period of 450 days.
• Liquidated Damages: A rate of €500 per week is specified for delays to the overall Works.
• Termination: The contract includes provisions for termination under specific clauses, with damages capped at the amount payable under clause 12.6 on termination under clause 12.5.
• IP Ownership: Copyright and other rights in Contractor’s Documents and Works Proposals transfer to the Employer.
• Sub-contracting: Not explicitly detailed, but provisions for Named Specialists are included.
• Collateral Warranties: Required from specified categories of Specialists.
• Ancillary Certificates: Required from specified categories of Contractor's Personnel.

9. Risks, red flags & unusuals

The tender documents indicate a specific contract form (Public Works Contract for Minor Building or Civil Engineering Works Designed by the Employer) which is standard for public sector works in Ireland. The value of €1.25 million is within the typical range for minor works.

A potential point of attention is the tight deadline for tender validity (180 days minimum). While standard, it requires bidders to have their pricing and resource allocation firmly established for a significant period post-submission.

The performance bond structure (10% up to Substantial Completion, 5% thereafter for 450 days) is also a standard but significant financial commitment for the contractor.

The absence of specific detail on the scope of works beyond "climate action works" and the reliance on the employer's design documents means bidders must carefully review the full tender pack (Volumes A, C, and D) to understand the precise nature and extent of the required construction activities.

10. SME fit assessment

This tender is structured for general construction contractors capable of undertaking minor building and civil engineering works. A small to medium-sized enterprise (SME) with a proven track record in similar projects would be a suitable bidder.

• Credible Bidders: Firms with demonstrated experience in general construction, particularly those familiar with the Public Works Contract suite and its requirements, are well-positioned. The turnover requirement of €1 million average annual turnover suggests that very small businesses may not meet the financial threshold.
• Consortium/Sub-contracting: The tender documents do not explicitly prohibit consortia or joint ventures, and each member would need to sign the Form of Tender. Sub-contracting is implicitly allowed through the provisions for "Named Specialists" and "Ancillary Certificates," indicating that specialist elements can be outsourced.
• Bid-Prep Effort: The effort required to prepare a bid will depend on the bidder's familiarity with the Public Works Contract and the complexity of the Works Requirements. It would likely involve several days of work for estimating, pricing, and compiling the necessary documentation.
• Pwin Signal: The tender is for a specific school project, and the award will likely be based on a combination of price and quality. There is no clear indication of an incumbent contractor or a framework agreement that would pre-qualify certain firms, suggesting a competitive process open to new entrants.

11. Where to dig deeper

• Source RFT Filename: [Tender Pack.zip]
• eTenders CFT ID: Not specified
• Contact / Clarification Portal: Not specified in provided metadata. Contact details for the Employer and Employer's Representative are provided for notices.
• Key Attachments:
• [FTS5_v2.10-16-06-2026.docx] (Public Works Contract Document)
• Works Requirements (As scheduled and included in Volume A)
• Pricing Document (As included in Volume C)
• Works Proposals (As included in Volume D and attachments)