Upgrade and weather proofing of the flat roof at Teagasc AFRC, Ashtown (Reissue)

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start | :---------------------------------------- | :------------------------------------------------------------------ | :------------- | :-------------- | :------- | :----------------- | :--- | :------- | :-------------- | :------------------ | :-------------- | Teagasc - Agriculture and Food Development Authority Upgrade and weather proofing of the flat roof at Teagasc AFRC, Ashtown (Reissue) Not stated Not disclosed Not stated Single stage, Any candidate may submit a tender 1 Ireland Not stated 2026-09-11T11:00:00 Not stated

2. Scope of Work

This tender seeks a contractor to undertake refurbishment works on an existing flat roof section at the Teagasc Animal and Grassland Research Centre (AFRC) in Ashtown. The scope involves retaining the existing roof structure while installing a new assembly that incorporates insulation for thermal upgrade and exterior weatherproofing. A key component of the work is the replacement of 17 rooflights. The contract will be based on the PW-CF6 – Public Works Short Form of Contract. The successful applicant will also be appointed as the Project Supervisor for the Construction Stage (PSCS) in accordance with relevant Safety, Health and Welfare at Work (Construction) Regulations.

The constituent activities and requirements include:

• Roof Refurbishment:
• Installation of a new roof assembly over an existing flat roof structure.
• Inclusion of insulation for thermal upgrade.
• Application of exterior weatherproofing.
• Rooflight Replacement:
• Replacement of 17 existing rooflights.
• Project Supervision:
• Appointment as Project Supervisor for the Construction Stage (PSCS).
• Compliance with the Safety, Health and Welfare at Work Act 2005 and associated regulations.
• Contractual Framework:
• Adherence to the PW-CF6 – Public Works Short Form of Contract.
• Programme:
• Works to commence as soon as possible following contract award.
• Completion targeted by 30 November 2026.
• Potential for elements of the Works to be deferred for completion in 2027, with tendered rates and prices remaining applicable.
• Potential for Extension:
• The Works requirements may be extended to include additional works of a similar nature at the discretion of Teagasc, subject to EU Procurement Directives.

3. Background & buyer context

This procurement is a reissue of a previously published requirement, indicating that the initial tender process did not result in a successful award or was otherwise cancelled. The tender documentation has been reviewed and revised for this reissue. Teagasc, the Agriculture and Food Development Authority, is the contracting authority. The works are located at their Animal and Grassland Research Centre (AFRC) in Ashtown. The strategic driver for this procurement is the need to upgrade and weather-proof an existing flat roof section to maintain and improve the facility's infrastructure. The contract will utilise the PW-CF6 Short Public Works Contract, a standard form for public works projects in Ireland.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: Annual turnover for the three previous financial years must be not less than 1.5 times the sum tendered for this project. Evidence must be provided by a certified accountant.
• Insurance:
• Public Liability Insurance: Minimum cover of €6,500,000.
• Employer's Liability Insurance: Minimum cover of €13,000,000. Validated copies of policies must be provided within 7 calendar days of request.
• Certifications: Not specified for this tender.
• Past experience: Must have satisfactorily completed 3 works of a similar nature, size, and complexity within the last 7 years. Details of these projects, including start/finish dates, scope, and contact information for contracting authorities/consultants, must be provided upon request.
• Personnel: Competent personnel must be assigned to the roles of Contracts Manager, Health & Safety Manager, Foreman, and Project Supervisor for the Construction Stage (PSCS). CVs demonstrating previous experience on projects of similar nature, size, and complexity in the assigned role will be required upon request. The PSCS must have at least 3 years of experience in the Building Trade and formal, externally accredited Health and Safety training relevant to the role within the last 5 years.
• Geographic / facility constraints: Not specified for this tender.

Additionally, bidders must declare that no circumstances specified in Directive 2004/17/EC Article 54 or Directive 2004/18/EC Article 45 apply to them.

5. Award criteria & scoring

The award criteria are not explicitly detailed with scoring percentages in the provided documentation. However, the tender process is a single-stage open procedure where any candidate may submit a tender. The evaluation will likely follow a standard public procurement model where tenders are assessed against the suitability and selection criteria first. If a tenderer meets these mandatory requirements, their submission will then be evaluated based on the award criteria, which typically include price and quality. The contract will be awarded to the tenderer who provides the most economically advantageous tender.

6. Submission requirements

Tenderers are required to submit the following:

• Declarations:
• Declaration of Suitability for Contractors for PW-CF5.
• Bona Fides declarations (as per Directive 2004/17/EC Article 54 and Directive 2004/18/EC Article 45).
• Tax Clearance Access Number and Tax Reference Number for online verification.
• Pricing Document: As detailed in Volume C.
• Tender & Schedule: As detailed in Volume B.
• Works Requirements: As detailed in Volume A.
• Method Statement / Response Document: Not explicitly named, but the Contractor Suitability Assessment document implies a requirement for evidence of compliance.
• CVs: For named personnel roles (Contracts Manager, Health & Safety Manager, Foreman, PSCS), demonstrating relevant experience.
• Case Studies: Details of 3 completed works of similar nature, size, and complexity within the last 7 years.
• Insurance: Evidence of Public Liability and Employer's Liability Insurance, to be provided within 7 calendar days of request.
• Submission Portal: Tenders must be delivered via eTenders.
• Mandatory Site Visit: May be organised via Stephen Masterson ([email protected]).

7. Key dates & process

8. Contract terms that matter

• Contract Form: PW-CF6 – Public Works Short Form of Contract.
• Term: Completion targeted by 30 November 2026. Potential for deferral of works into 2027.
• Payment Terms: Not explicitly detailed in the provided extracts, but standard public works contract terms apply. Payments are typically made within 30 days of receiving a valid payment claim notice or invoice.
• Key SLAs/KPIs: Not specified.
• Liquidated Damages: Rate of €50 per day if the Works are not substantially completed within the Time for Completion.
• Termination: Standard termination clauses as per PW-CF6 apply.
• IP Ownership: Not specified.
• Sub-contracting: Allowed, but subject to conditions and potential notification/objection rights for the Employer regarding sub-processors of Personal Data.
• Performance Bond: Required if stated in the Schedule, to be provided within 7 days of acceptance.

9. Risks, red flags & unusuals

• Reissue: This is a reissue of a previous tender. This can indicate issues with the original tender process, the scope, or the market response. Tenderers should investigate potential reasons for the reissue.
• Completion Target: The targeted completion date of 30 November 2026 is relatively tight, given the likely start date post-award. The possibility of deferral to 2027 for some works, with fixed rates, needs careful pricing consideration.
• PSCS Appointment: The contractor is appointed as PSCS. This role carries significant health and safety responsibilities and requires demonstrated competence.
• Short Form Contract: The use of PW-CF6 implies a project of a certain scale and complexity, but it is a simplified contract form compared to longer forms.
• Turnover Requirement: The turnover requirement is linked to the tendered sum (1.5 times), which requires bidders to calculate their potential bid value accurately to assess eligibility.

10. SME fit assessment

This tender is likely suitable for small to medium-sized enterprises (SMEs) with a proven track record in building refurbishment and roofing works, particularly those experienced in public sector contracts.

• Credible Bidders: Firms with demonstrable experience in similar roof upgrade and weatherproofing projects, capable of managing health and safety as PSCS, and holding the required insurance levels. The requirement for 3 similar projects in the last 7 years and specific personnel experience suggests a need for established, but not necessarily large, contractors.
• Consortium/Sub-contracting: While sub-contracting of specific trades is generally permissible in construction, the primary contractor must meet the suitability and selection criteria. The PSCS role cannot be sub-contracted without meeting specific requirements. Consortium bids are not explicitly mentioned but are generally allowed in public procurement if structured correctly.
• Indicative Bid-Prep Effort: Preparing a compliant tender, including the Declaration of Suitability, detailed pricing, programme, and evidence of past performance and personnel competence, could require 5-10 days of effort for an experienced firm.
• Pwin Signal: As this is a reissue, it's difficult to ascertain incumbent strength without further information. The use of a standard short form contract and the nature of the works suggest a competitive market. The fixed completion date and potential for deferral add complexity to pricing.

11. Where to dig deeper

• Source RFT Filename(s): C4654 - Invitation to Tender Letter (Reissue).docx, Declaration of Suitability for Contractors for PW-CF5.doc, PW-CF6-v1.14-30-06-2025.pdf
• eTenders CFT ID: Not specified in the provided text.
• Contact Email: [email protected] (for site visit organisation).
• Most Important Attachments:
• Volume A: Works Requirements
• Volume B: Tender & Schedule
• Volume C: Pricing Document