Accellion Kiteworks Licenses and Support Renewals

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The National Treasury Management Agency (NTMA) seeks tenders for the provision of Accellion Kiteworks licenses and associated support renewals. This procurement covers the supply of software licenses and ongoing support services for the Accellion Kiteworks platform. The contract duration is specified as one year.

The scope of services includes:

• Accellion Kiteworks Licenses: Provision and renewal of licenses for the Accellion Kiteworks software. The specific types and quantities of licenses are detailed in Schedule 4 (The Services), which is not provided in this extract.
• Support Renewals: Renewal of support agreements for the Accellion Kiteworks licenses. This ensures ongoing technical assistance, updates, and maintenance for the software.
• Additional Services: The NTMA reserves the right to request additional services from the successful tenderer. The NTMA will determine if a fixed fee is required for these additional services.

The NTMA is an independent body managing state assets and liabilities, performing statutory functions for various state entities including the National Development Finance Agency (NDFA), State Claims Agency (SCA), and NewERA. It also provides business and support services to entities like NAMA, SBCI, and HBFI. The Accellion Kiteworks platform is likely used to support these diverse functions, implying a need for reliable and secure file transfer and collaboration capabilities.

3. Background & buyer context

The National Treasury Management Agency (NTMA) is procuring Accellion Kiteworks licenses and support renewals. The NTMA is an independent body responsible for managing state assets and liabilities, performing statutory functions for various state entities, and providing business and support services to other state bodies. The specific context for this procurement is not detailed beyond the need for Accellion Kiteworks software and support. The NTMA operates under Irish law and is subject to its regulations. The tender process is conducted via the eTenders platform.

4. Eligibility & selection criteria

Tenderers must meet minimum requirements on a pass/fail basis to be considered. These requirements are detailed in Schedule 1 (Minimum Requirements) of the RFT.

• Turnover requirement: Not specified for this tender.
• Insurance:
• Product Liability: €1 million (aggregate limit acceptable to NTMA)
• Cyber Liability: €1 million (aggregate limit acceptable to NTMA)
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Tenderers can rely on the capacity of other entities or name subcontractors to meet minimum requirements. If relying on other entities, a commitment letter or contractual commitment may be required.

5. Award criteria & scoring

The contract will be awarded to the tenderer submitting the Most Economically Advantageous Tender (MEAT). The evaluation methodology and award criteria are detailed in Schedule 2 (Award Criteria), which is not provided in this extract. The NTMA reserves the right to award the contract in whole, in part, or not at all.

6. Submission requirements

Tenderers must submit a duly completed tender and any additional supporting information as required by Schedule 1 (Minimum Requirements) and Schedule 3 (Form of Tender).

• Method statement / response document: Not specified, but must comply with Schedule 3 (Form of Tender).
• CVs: Not specified.
• Pricing schedule: Not specified, but fees must be in euro (€) exclusive of VAT, completed to two decimal places, and include all expenses.
• Case studies: Not specified.
• Declarations:
• Duly completed tender.
• Evidence substantiating declarations made regarding Schedule 1 (Minimum Requirements).
• Confirmation that the Declaration of Eligibility continues to apply.
• Statement on conflicts of interest.
• Tax clearance evidence (including tax reference number and Tax Clearance Access Number for electronic verification).
• Mandatory site visit: Not specified.
• Submission portal: Tenders must be submitted via the electronic post box on www.etenders.gov.ie.

7. Key dates & process

8. Contract terms that matter

• Term: The contract will be for a period of one year. The NTMA reserves the right to increase or reduce the scope and duration.
• Extension: Not specified.
• Payment terms: Not specified.
• SLAs/KPIs: Not specified.
• Liquidated damages: Not specified.
• Termination: The NTMA may terminate the contract due to an actual or potential conflict of interest.
• IP ownership: Not specified.
• Sub-contracting: Permitted, but the lead contractor remains liable for all services. Sub-contractors may be required to enter into collateral agreements.
• Guarantees/Bonds: A guarantee or commitment from a parent/other entity may be required if relying on their resources for minimum requirements.

9. Risks, red flags & unusuals

• Value not disclosed: The estimated value of the contract is not disclosed, making it difficult for bidders to gauge the scale of the opportunity or assess their bid preparation investment.
• Contract duration flexibility: The NTMA reserves the right to increase or reduce the scope and duration of services at its sole discretion, introducing uncertainty for long-term planning.
• No commitment to award: Award of the contract does not guarantee procurement of services; the NTMA may procure services in other ways.
• Confidentiality discretion: The NTMA has absolute discretion in determining whether information provided by tenderers is treated as confidential.
• Potential for termination due to conflict of interest: A broad clause allows termination for actual or potential conflicts of interest, requiring careful management and disclosure.

10. SME fit assessment

This tender is for the provision of software licenses and support renewals. It is likely to be most suitable for established IT vendors specializing in software licensing and support, particularly those with a strong existing relationship or partnership with Accellion.

• Who can credibly bid: Companies with demonstrable experience in supplying and supporting enterprise software solutions, specifically Accellion Kiteworks or similar secure file transfer platforms. The absence of specific turnover or experience criteria in the provided text suggests a focus on meeting the minimum requirements, but a firm's ability to provide the specific licenses and support will be key.
• Consortium/Sub-contracting: Consortiums are permitted. Sub-contracting is also allowed, with the lead contractor remaining fully liable. This allows smaller firms to participate by partnering with larger entities or by subcontracting specific elements.
• Indicative bid-prep effort: Bid preparation effort is likely moderate, focusing on demonstrating compliance with minimum requirements, detailing the proposed licenses and support, and providing pricing. The absence of complex technical solution design requirements reduces the effort compared to a bespoke software development tender.
• Pwin signal: The tender is for license renewals, which often implies an incumbent supplier. However, the NTMA's right to award in part or not at all, and to procure services in other ways, suggests an open competition. The lack of specific award criteria details makes it hard to assess the weighting of price versus quality.

11. Where to dig deeper

• Source RFT filename: 2026PR061 Accellion Kiteworks Licenses RFT.pdf
• eTenders CFT ID: Not specified
• Contact / Clarification portal: Messaging facility on www.etenders.gov.ie
• Most important attachments:
• Schedule 1 (Minimum Requirements)
• Schedule 3 (Form of Tender)
• Schedule 4 (The Services)