Contractor for Heating System Upgrade and Gas Conversion Emergency Works Project 2026 at Scariff Community College

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a contractor to undertake heating system upgrade and gas conversion emergency works at Scariff Community College. The project involves the replacement and upgrade of existing heating infrastructure, including a conversion to gas, to ensure operational functionality and compliance with current standards. The works are designated as "emergency works" and are scheduled for completion by January 2027.

The constituent activities and deliverables include:

• Heating System Upgrade: This encompasses the replacement of existing heating components and the installation of new systems. Specific drawings indicate proposed heating services layouts for Zone 1 (North Facing Rooms) and Zone 2 (South Facing Rooms), along with boiler house layout and heating/gas services details. Associated general builders' works are also included.
• Gas Conversion: The project requires the conversion of the existing heating system to run on gas. This involves the installation of a new gas service, laid a minimum of 600mm below grade through tarmac yards and grass margins. A new LPG gas compound layout and details are specified.
• Strip Out and Reinstatement: Existing heating services will be stripped out. Associated general builders' works, including the removal of trees and planting within a 3-meter zone of the gas tank and grubbing up root balls within this zone, are also part of the scope.
• System Testing and Commissioning: The contractor must ensure all new installations are pressure tested in accordance with BS EN 12327. Radiators must be certified and tested in accordance with EN 442, supported by CE marking. Collectors must be used in emitters with large aeration chambers. Outputs quoted in literature must be EN14037 compliant. The contractor must run each plant for one week and allow for a one-week environmental test period.
• Project Management and Safety: The contractor will be appointed as the Project Supervisor for the Construction Stage (PSCS). They must comply with the Safety, Health and Welfare at Work Act 2005 and associated regulations. An organisation chart indicating duty holders responsible for Health and Safety must be provided.
• Documentation: The contractor must provide a unique code number for each item, cross-referenced to record and diagrammatic drawings and schedules. A Certificate of Compliance on Completion of the Works will be required.

The project is to be substantially completed by January 5th, 2027.

3. Background & buyer context

This procurement is being conducted by Limerick and Clare Education and Training Board (ETB) for Scariff Community College. The project addresses the need for an upgrade and conversion of the college's heating system to gas, classified as "emergency works." The tender falls under the Open Procedure, indicating a competitive process for small works projects managed by the Department of Education and Youth's Planning and Building Unit. The project aims to ensure the operational integrity and efficiency of the college's heating infrastructure, with a critical completion deadline of January 2027. The contract will be based on the PW-CF6 Short Public Works Contract.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: Annual turnover for the three previous financial years must be not less than 1.5 times the sum tendered for this project. Evidence must be provided by a letter from the firm's accountant.
• Insurance:
• Public Liability Insurance: Minimum cover of €6,500,000 per event.
• Employer's Liability Insurance: Minimum cover of €13,000,000 per event. Validated copies of policies must be provided within 7 calendar days of request. Maximum excess for Public Liability and Employer's Liability is €6,500.
• Certifications: Not specified for this tender.
• Past experience:
• The contractor must have satisfactorily completed 3 works of a similar nature, size, and complexity within the last 7 years.
• For PSCS role: The assigned PSCS must have at least 3 years of experience in the Building Trade and formal externally accredited training in Health and Safety relevant to the PSCS role within the last 5 years.
• Evidence of fulfilling the PSCS role on at least 3 works of a similar nature, size, and complexity within the last 7 years is required.
• Personnel: Competent personnel must be assigned to the roles of Contracts Manager, Health & Safety Manager, Foreman, and Project Supervisor Construction Stage (PSCS). One person may fulfil multiple roles. CVs demonstrating previous experience on projects of similar nature, size, and complexity in the assigned role will be required upon request.
• Geographic / facility constraints: Not specified for this tender.

Bidders must also declare that none of the exclusion circumstances specified in Directive 2004/17/EC Article 54 and Regulation 56 of SI No 50 of 2007, or Directive 2004/18/EC Article 45 and 51 and Regulation 53 of SI 329 of 2006 apply.

5. Award criteria & scoring

The award criteria are not explicitly detailed with scoring percentages in the provided documents. However, the process involves a declaration of suitability, where failure to provide satisfactory evidence for any declared criterion within the required timeframe will lead to exclusion. The tender is based on the Open Procedure, which typically implies an award based on the Most Economically Advantageous Tender (MEAT), balancing price and quality. The "Declaration of Suitability for Contractors for Small Works" document emphasizes that the apparently successful tenderer must produce evidence of compliance within 7 calendar days. Failure to do so will result in the tender being excluded, and the next lowest tenderer considered.

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