Call for Tender for the provision for the supply, delivery, installation and maintenance of Wood machining and preparation for T4 subjects to St. Raphael's College 63070C

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The tender involves the supply, delivery, installation, and maintenance of wood machining and preparation equipment for T4 subjects at St. Raphael's College. The contractor is responsible for providing a range of machinery that meets specified educational standards and requirements.

The key activities include:

• Supply and Installation: Provide and install various wood machining equipment, including:

• Bandsaw: Floor-standing with a minimum cutting height of 310mm and width of 420mm.

• Panel Saw: Sliding table saw with a minimum weight of 600kg and a 6hp motor.

• Planer/Thicknesser: Minimum planing width of 400mm and a 5.5hp motor.

• CNC 3-axis Training Router: Bench top with an operating footprint of 575mm x 325mm, capable of machining materials up to 110mm thick.

• Maintenance: Offer ongoing maintenance services for the supplied equipment, including a five-year on-site warranty covering parts and labor.

• Training: Provide training for staff on the safe use and operation of the machinery supplied.

• Compliance: Ensure all equipment meets health and safety regulations, including the Safety, Health and Welfare at Work (General Application) Regulations 2016.

• Documentation: Supply all necessary documentation, including warranties, specifications, and compliance certifications.

The contractor must ensure that all equipment is installed and operational by the specified go-live date of 1 November 2026.

3. Background & buyer context

St. Raphael's College, a secondary school located in Loughrea, is seeking to enhance its educational offerings in wood machining and preparation for T4 subjects. This procurement aligns with the Department of Education and Youth's standards for post-primary education. The college aims to provide students with practical skills in wood machining, which is essential for their vocational training. The tender is part of a broader initiative to modernize educational facilities and equipment to meet contemporary teaching standards.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Employer’s Liability: €12.7 million for any one claim.
• Public Liability: €6.5 million for any one claim or series of claims.
• Product Liability: €6.5 million for any one claim or series of claims.
• Certifications: Not specified for this tender.
• Past experience: A minimum of two comparable projects must be provided, demonstrating the bidder's capability in similar work.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The contract will be awarded to the Most Economically Advantageous Tender (MEAT). There are no specified minimum scoring thresholds for individual criteria or overall.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Complete the provided template, adhering to any specified page limits.
• CVs: Include CVs for key personnel, with a maximum of two pages each.
• Pricing schedule: Submit a completed pricing schedule in the specified format.
• Case studies: Provide a minimum of two case studies demonstrating relevant experience, with values ranging from €20,000 to €50,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All submissions must be made via the eTenders platform, following any specific format rules outlined in the tender documents.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term and extension structure: The contract is for a term of 12 months, with potential extensions based on performance and mutual agreement.
• Payment terms: Payments will be made upon successful delivery and installation of equipment, with specific milestones to be agreed upon.
• Key SLAs/KPIs: Performance indicators will include timely delivery, installation, and maintenance response times.
• Liquidated damages: Not specified for this tender.
• Termination clauses: Either party may terminate the contract with 14 days' notice if performance issues arise.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Not specified for this tender.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Tight delivery timeline: The requirement for equipment to be operational by 1 November 2026 may pose challenges for bidders in terms of sourcing and installation.
• Limited insurance requirements: The insurance thresholds may be perceived as low for the scope of work, potentially limiting the pool of qualified bidders.
• Single supplier contract: The intention to award to a single supplier may raise concerns about competition and pricing.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in educational equipment supply and installation. Viable bidders should have:

• A focus on wood machining and preparation equipment.
• Relevant certifications and insurance coverage.
• The capacity to deliver and install equipment within the specified timeline.

Consortium or subcontracting arrangements are encouraged to enhance capability and capacity. Bid preparation is estimated to require approximately 5-10 days, depending on the complexity of the submission. The incumbent's strength and the single supplier nature of the contract may signal a competitive environment.

11. Where to dig deeper

• Source RFT filename: CFT T4 Subjects - St. Raphaels College - 63070C.docx
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments:
• Appendix 1: Requirements and Specifications
• Appendix 2: Pricing Schedule
• Appendix 3: Tenderer’s Statement