Provision of engineering and technical support for electro-optical control systems for the Irish Naval Service

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The procurement seeks engineering and technical support services for the maintenance and installation of electro-optical control systems for the Irish Naval Service. The estimated expenditure for these services over the contract term, including potential extensions, is €1,400,000 (excluding VAT). The contract duration is specified as 3 years, with the possibility of extensions.

The scope of work encompasses the following key activities:

• Maintenance of Electro-Optical Control Systems: This involves providing ongoing technical support to ensure the operational readiness and functionality of existing electro-optical control systems. This includes diagnostics, repair, and preventative maintenance.
• Installation of Electro-Optical Control Systems: This covers the technical support required for the installation of new or upgraded electro-optical control systems. This may involve system integration, configuration, testing, and commissioning.
• Technical Expertise and Skillsets: Tenderers must demonstrate the possession of relevant technical competencies and skillsets. This includes specific qualifications and subject matter expertise in the field of electro-optical systems, particularly within a maritime environment.
• Personnel Requirements: The service will be delivered by skilled staff. Proposed technicians must possess qualifications such as SOLAS Trade – Electrical, Electrical & Instrumentation, or equivalent. The contracting authority reserves discretion over the acceptance of alternative qualifications. CVs and educational qualifications of proposed individuals must be supplied.
• Quality Management: Tenderers must be certified in accordance with ISO 9001 (Quality Assurance & Quality Management) or demonstrate an equivalent Quality Management System. Proof of certification must be provided with the tender submission.
• Client Point of Contact: Tenderers must provide a named point of contact from the client company as part of their submission.
• Similar Contract Experience: Proof of having supplied a similar-sized contract previously is required.
• Maritime Environment Focus: Experience working on electro-optical and weapon control systems specifically within the maritime environment or on related platforms and equipment is a key requirement.
• Site Visit: Tenderers have the opportunity to visit the Irish Naval Service premises at Naval Base, Haulbowline, Cork, Ireland, by appointment.

The services are required to support the Irish Naval Service's operational needs, which involve maintaining a constant presence 24 hours a day, 365 days a year.

3. Background & buyer context

This procurement is initiated by the Irish Defence Forces, specifically for the Irish Naval Service. The requirement stems from the need for ongoing engineering and technical support for electro-optical control systems. These systems are critical for the operational capabilities of the Naval Service, which maintains a continuous presence at sea. The estimated value of €1,400,000 over three years indicates a significant investment in maintaining and upgrading these specialized systems. The tender is conducted under an open procedure, adhering to the European Union (Award of Public Authority Contracts) Regulations 2016. The contracting authority aims to encourage participation from Small and Medium Enterprises (SMEs) and encourages larger enterprises to consider including SMEs in their proposals.

4. Eligibility & selection criteria

To be considered for this tender, bidders must meet the following minimum requirements:

• Turnover requirement:
• Proof of annual turnover from services similar to those required under this contract must be not less than €480,000 per annum in at least one of the last three completed financial years.
• Insurance:
• Employer’s Liability: €13,000,000
• Public Liability: €6,500,000
• Professional Indemnity: €1,500,000
• Product Liability: Not specified for this tender
• Cyber Insurance: Not specified for this tender
• Motor Insurance: Not specified for this tender
• Certifications:
• ISO 9001 (Quality Assurance & Quality Management) or evidence of an equivalent Quality Management System.
• SOLAS Trade – Electrical, Electrical & Instrumentation qualifications for proposed technicians, or equivalent as assessed by the contracting authority.
• Past experience:
• Proof of having supplied a similar-sized contract previously.
• Experience working on electro-optical and weapon control systems in the maritime environment or related platforms and equipment.
• Personnel:
• Named point of contact from the client company.
• CVs and educational qualifications of individuals contracted to the Irish Naval Service.
• Proposed candidates should possess SOLAS Trade – Electrical, Electrical & Instrumentation, or equivalent qualifications.
• Geographic / facility constraints:
• Services are to be provided within Ireland.
• Site visit available at The Irish Naval Service, Naval Base, Haulbowline, Cork, Ireland.

5. Award criteria & scoring

The contract will be awarded based on the most economically advantageous tender (MEAT), determined by the following criteria:

Criterion Weighting Max Score Scoring Mechanism / Thresholds