Invitation to Tender for the Provision of Recruitment Agency Services to Coillte

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |---------------------|----------------------------------------------------------------|----------------|-----------------|----------|----------------|------|----------|------------------|------------------------------|------------------| Coillte CGA Invitation to Tender for the Provision of Recruitment Agency Services to Coillte not stated €2,000,000 not stated not stated not stated not stated not stated 2026-06-18 11:00:00 UTC not stated

2. Scope of Work

The contractor is responsible for providing recruitment agency services to Coillte CGA, which includes sourcing, screening, and placing candidates for various roles within the organization. The scale of the work encompasses a range of positions, likely across multiple departments, reflecting Coillte's operational needs in forestry and related sectors.

• Constituent Activities:
• Candidate Sourcing: Identify potential candidates through various channels including job boards, social media, and networking.
• Screening and Assessment: Conduct initial screenings and assessments to evaluate candidate qualifications and fit for specific roles.
• Interview Coordination: Organize and facilitate interviews between candidates and Coillte hiring managers.
• Offer Management: Assist in the negotiation and management of job offers to selected candidates.
• Onboarding Support: Provide support during the onboarding process to ensure a smooth transition for new hires.

The contractor may also be required to provide reports on recruitment metrics, such as time-to-fill and candidate quality, to help Coillte assess the effectiveness of the recruitment process.

3. Background & buyer context

This tender is being procured to enhance Coillte's recruitment capabilities, aligning with their strategic goals to attract and retain skilled personnel in the forestry sector. The procurement is part of a broader initiative to improve operational efficiency and workforce quality. Coillte has historically relied on external recruitment agencies for specialized roles, and this tender aims to formalize and streamline that process. No incumbent agency was mentioned in the documents.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria to be considered for evaluation:

• Turnover requirement: Minimum average annual turnover of €1,000,000 in recruitment services.
• Insurance:
• Public Liability: €6,500,000
• Employer's Liability: €13,000,000
• Professional Indemnity: €6,500,000
• Certifications: Not specified for this tender.
• Past experience: Minimum of 3 comparable projects within the last 5 years, each valued at €200,000 or more.
• Personnel: At least 2 recruitment consultants with a minimum of 3 years' experience in recruitment services.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The overall scoring will follow the Most Economically Advantageous Tender (MEAT) principle, balancing quality and price.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the provided template, maximum of 10 pages.
• CVs: For all key personnel, maximum of 2 pages each.
• Pricing schedule: Must follow the specified format in the provided template.
• Case studies: At least 2 case studies of similar projects, each valued between €200,000 and €500,000.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All submissions must be made through the SMS Proactis system.

7. Key dates & process

8. Contract terms that matter

The contract will have a term of 2 years with the possibility of extension based on performance. Payment terms will be net 30 days from invoice receipt. Key performance indicators (KPIs) will include time-to-fill metrics and candidate satisfaction scores. Liquidated damages may apply for failure to meet agreed timelines. The contractor will retain intellectual property rights for proprietary recruitment methodologies, while Coillte will own the rights to candidate data. Sub-contracting is permitted with prior approval from Coillte.

9. Risks, red flags & unusuals

Potential risks associated with this tender include:

• Turnover threshold: The minimum turnover requirement of €1,000,000 may limit participation to larger firms, potentially excluding smaller agencies.
• Experience requirement: The need for 3 comparable projects within the last 5 years could disadvantage newer firms or those without extensive portfolios.
• Lack of specified site visit: The absence of a mandatory site visit may lead to misunderstandings about Coillte's specific recruitment needs.

10. SME fit assessment

This tender is open to recruitment agencies with a proven track record in sourcing candidates for roles in forestry or related sectors. Viable bidders should have:

• A minimum annual turnover of €1,000,000.
• Experience in managing recruitment for similar-sized organizations.
• At least 2 qualified recruitment consultants with relevant experience.

Consortium bidding is not explicitly mentioned, but sub-contracting is allowed. Preparing a competitive bid may require approximately 10-15 days of effort, considering the documentation and case studies needed. The incumbent's strength is not disclosed, but the absence of a specified incumbent may indicate an opportunity for new entrants.

11. Where to dig deeper

• Source RFT filename: Communication for eTenders Recruitment Framework.docx
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments: Not specified.