Provision of TV and Video Production Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Rásaíocht Con Éireann (RCÉ) seeks a contractor for TV and video production services across three distinct lots, focusing on various aspects of broadcasting and content creation related to greyhound racing events. The contractor will engage in the following activities:

• Lot 1: Outside Broadcasting

• Provide broadcasting support and audiovisual (AV) services for key racing events at RCÉ stadia nationwide.

• Events include the Irish Greyhound Derby, Irish Greyhound Laurels, Irish St. Leger, and National Greyhound Racing Awards.

• Broadcast coverage may utilize linear television, online platforms, or both, as determined by RCÉ and media partners.

• Lot 2: Web Packages / Online Video Content

• Produce, record, edit, and upload approximately 50 online video packages annually for race meetings and associated events.

• Content distribution will occur across RCÉ's digital channels, including the corporate website, YouTube, and social media platforms.

• Additional requirements may include event review videos and sponsorship proposal materials.

• Lot 3: Video Production for Industry-Related Content

• Collaborate with RCÉ partners, such as the Irish Retired Greyhound Trust, to create video packages.

• Responsibilities include script creation, direction, and editing of content for various platforms.

• Pre-planning with the RCÉ Head Office Marketing Team is essential for executing partner packages.

The contractor must ensure that all services align with RCÉ's operational requirements and media strategies.

3. Background & buyer context

This tender is part of RCÉ's ongoing efforts to enhance the visibility and promotion of the Irish greyhound racing industry. The procurement aligns with RCÉ's strategic objectives to improve facilities and marketing efforts across the sector. The organization is a commercial semi-state body responsible for regulating and developing the greyhound industry in Ireland, overseeing licensed tracks and facilitating events. This initiative aims to leverage modern broadcasting techniques to engage a wider audience and promote the sport effectively.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €1,000,000 in the relevant area of work.
• Insurance:
• Public Liability: €6,500,000
• Employer's Liability: €13,000,000
• Product Liability: €1,000,000
• Professional Indemnity: €1,000,000
• Cyber Insurance: not specified for this tender
• Motor Insurance: not specified for this tender
• Certifications: Not specified for this tender.
• Past experience: Minimum of 3 comparable projects within the last 5 years, each with a value of at least €100,000.
• Personnel: Key personnel must have a minimum of 5 years' experience in relevant roles.
• Geographic / facility constraints: Bidders must be able to provide services nationwide within Ireland.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The price/quality split is 40% cost and 60% quality-related factors. There are no minimum scoring thresholds specified per criterion.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the provided template; no page limit specified.
• CVs: For key personnel, with no specified page count.
• Pricing schedule: Must follow the named template.
• Case studies: At least 3, each with a value of €100,000 or more.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All submissions must be made through the eTenders portal; specific format rules apply.

7. Key dates & process

8. Contract terms that matter

The contract will have an initial term of 3 years, with the possibility of a 2-year extension. Key terms include:

• Payment terms: Adherence to the Prompt Payment of Accounts Act 1997; all work requires a valid purchase order (PO) number for invoicing.
• Key SLAs/KPIs: Performance will be reviewed quarterly against the award criteria.
• Termination clauses: RCÉ reserves the right to terminate the contract with one month's notice if performance is unsatisfactory.
• IP ownership: All produced content will remain the property of RCÉ.
• Sub-contracting rules: Sub-contracting is not permitted without prior consent from RCÉ.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The requirement for a minimum turnover of €1,000,000 may limit participation to larger firms, potentially excluding smaller businesses.
• The absence of specified insurance requirements for Cyber and Motor Insurance may raise concerns regarding comprehensive coverage.
• The lack of a specified geographic constraint could lead to logistical challenges for bidders operating outside major urban areas.
• The contract's performance review structure may impose additional pressure on the contractor, particularly if expectations are not clearly defined.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in TV and video production, particularly those familiar with the sports or event broadcasting sectors. Viable bidders should possess:

• Relevant qualifications and a proven track record in similar projects.
• The capacity to manage multiple projects simultaneously, particularly in high-pressure environments.
• The ability to provide competitive pricing while maintaining quality standards.

Consortium or sub-contracting arrangements are not allowed without RCÉ's consent. Bid preparation is estimated to require several days, depending on the complexity of the proposal. The presence of a minimum turnover requirement may signal a competitive bidding environment, particularly if incumbents have a strong foothold in the sector.

11. Where to dig deeper

• Source RFT filename: RCÉ TV Video Production ITT 2026.docx
• eTenders CFT ID: GRI1138MC
• Contact email: [email protected]
• Important attachments: Appendix 1 – Pricing Schedule, Section D – Information to Be Supplied With Each Tender.