Tender for the appointment of Quantity Surveyor and Project Management Consultancy Services for the redevelopment of The Cloister Building and associated areas in Ennis, Co. Clare

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract encompasses Quantity Surveyor and Project Management Consultancy Services for the redevelopment of The Cloister Building and associated areas in Ennis, Co. Clare. The project involves a total area of approximately 860 square meters, with specific focus on the Courtyard, Outbuildings, and Public Realm Works.

The contractor will undertake the following activities:

• Stage (II)A/B – Concept Design and Statutory Approvals:

• Review design information, surveys, and reports.

• Monitor cost, programme, procurement, and risk management.

• Coordinate with the Integrated Design Team and other stakeholders.

• Stage (II)C – Detailed Design / Specification / Tender Documentation:

• Prepare comprehensive tender documentation.

• Support compliance with National and EU procedures.

• Manage the pre-qualification process for contractors.

• Stage (III) – Tender Issue, Evaluation & Award:

• Administer the tender process, including issuing contracts and evaluating submissions.

• Stage (IV) – Construction:

• Oversee construction activities, ensuring adherence to budget and timelines.

• Coordinate with contractors and stakeholders for effective project delivery.

• Stage (V) – Handover, Final Account & Defects Period:

• Manage the final account process and address any defects during the defects period.

The contractor must ensure compliance with the Capital Works Management Framework (CWMF) throughout all stages.

3. Background & buyer context

This tender is being issued as part of Clare County Council's initiative to enhance local infrastructure and community facilities. The redevelopment of The Cloister Building aligns with broader governmental objectives to improve public spaces and promote heritage conservation. The project is expected to contribute to the local economy and enhance community engagement. No incumbent contractor is mentioned in the documentation.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €175,000 for each of the last three financial years for both Quantity Surveyor and Project Manager roles.
• Insurance:
• Professional Indemnity Insurance: €2,000,000 per claim.
• Public Liability Insurance: €650,000 per accident.
• Employer’s Liability Insurance: €13,000,000 per accident.
• Certifications: Not specified for this tender.
• Past experience: Minimum of three comparable projects completed in the last five years.
• Personnel: Key personnel must have a minimum of ten years’ relevant post-registration experience.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

There is no minimum scoring threshold specified for individual criteria or overall.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document (template provided, maximum 20 pages).
• CVs for key personnel (maximum 2 pages each).
• Pricing schedule (template provided).
• Case studies (minimum of three, each valued at €175,000 or more).
• Declarations (ESPD, Bona Fides, Tax clearance, Conflict of Interest).
• Mandatory site visit: Not specified.
• Submission portal: eTenders, following specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Contract length: 36 months, with potential extensions subject to performance.
• Payment terms: Monthly payments based on completed milestones.
• Key SLAs/KPIs: Adherence to project timelines and budget constraints.
• Termination clauses: Two weeks' notice required for termination.
• IP ownership: All intellectual property developed during the project will belong to Clare County Council.
• Sub-contracting rules: Allowed with prior written consent from the buyer.

9. Risks, red flags & unusuals

Potential risks associated with this tender include:

• The turnover requirement of €175,000 is close to the expected contract value, potentially limiting competition.
• The absence of specified geographic constraints may lead to a wider pool of bidders, but also raises concerns about the quality of local knowledge.
• The requirement for ten years of experience may exclude newer firms that could offer innovative solutions.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with expertise in quantity surveying and project management. Viable bidders should have:

• A proven track record in similar projects, ideally with experience in heritage or public sector works.
• The capacity to meet insurance and turnover requirements.
• Ability to form consortia or subcontract if necessary, as this is permitted.
• An indicative bid preparation effort of approximately 15-20 days is expected.

The incumbent's strength is not specified, but the absence of a named incumbent may indicate an opportunity for new entrants.

11. Where to dig deeper

• Source RFT filename: Invitation to Tender.docx
• eTenders CFT ID: not specified
• Contact email: not specified
• Important attachments:
• Appendix B1 — List of Previous Projects/Certificate of Satisfactory Execution
• Schedule of Stage Services CCC_QS_PM v1.2 updated.pdf
• Appendix B3 — Certificate of Satisfactory Delivery of Services