Relining existing roof at Cork College FET Mallow Campus

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a contractor to reline and insulate the existing flat roof at Cork College of FET – Mallow Campus. The total roof area requiring work is 351.5m², comprising a main area of 310.7m² and a lower area of 40.8m².

The works include:

• Roof Relining: Installation of a new single-ply TROCAL PVC lining system.
• Insulation: Application of PIR insulation with a slope to falls.
• Priming Layer: Application of a priming layer.
• Flashing: Installation of base flashing and code 5 lead flashing details.
• Guardrail: Installation of a guardrail.
• Scaffolding: Erection of access scaffolding.
• Steel Shed: Construction of a new steel shed.

The contract will be based on the PW-CF6 Short Public Works Contract. The site is located at West End, Mallow, Co. Cork P51 P732. The tender documents specify a total roof area of 351.5m², with ROOF AREA A being 310.7m² and LOWER AREA A being 40.8m². The works are to be completed within a specified Time for Completion, which is detailed in the Schedule.

3. Background & buyer context

This procurement is being conducted by Cork Education and Training Board (Cork ETB) for works at Cork College of FET – Mallow Campus. The project addresses the need to reline and insulate an existing flat roof. The tender follows an open procedure, indicating a desire to seek competitive bids from the market. The contract will utilise the Short Public Works Contract (PW-CF6) form, a standard procurement route for public works projects in Ireland. The estimated value of €200,000 suggests the project falls below the EU thresholds for mandatory advertising in the Official Journal of the European Union, but it is advertised on etenders.gov.ie as per Irish public procurement regulations for projects exceeding €50,000.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Employer's Liability Insurance: Minimum indemnity limit of €13,000,000 for any one event.
• Public Liability Insurance: Maximum excess of €6,500.
• Employer's Liability Insurance: Maximum excess of €6,500.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: The tender requires information on the number and types of staff available for the project, including details of their training, skills, experience, and duties.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The contract will be awarded based on the following criteria:

The award is based on MEAT (Most Economically Advantageous Tender), with Cost being the dominant factor.

6. Submission requirements

Tenders must be submitted electronically via eTenders. The following documents and information are required:

• Form of Tender and Schedule (Volume B): Completed and executed as indicated.
• Pricing Document (Volume C): Completed, likely a Schedule of Rates or Bill of Quantities.
• Suitability Assessment Questionnaire(s): Completed.
• Additional Information: Specified in Appendix 2 to the Instructions to Tenderers.
• Safety and Health Information:
• Description of organisation and resources for safeguarding safety and health.
• Copy of the contractor’s safety and health policy document, including risk assessment procedures.
• Arrangements for recording accidents, illness, and dangerous occurrences.
• Accident, sickness, and enforcement action records for the past five years.
• Relevant construction knowledge and experience in managing safety.
• Experience in preparing and monitoring compliance with safety plans/files.
• Number and types of staff available for the project with details of their training, skills, experience, and duties.
• Proposed site organisation, including emergency procedures, fire prevention, and welfare facilities.
• Review procedures for feedback.
• Copies: The number and type of paper and electronic copies as stated in the Particulars.

Submissions must be in the prescribed format. Tenders must not be qualified and should not include cover letters or information not explicitly requested.

7. Key dates & process

8. Contract terms that matter

The contract will be based on the PW-CF6 Short Public Works Contract. Key terms include:

• Contract Formation: Binding contract formed upon the Employer issuing the Tender Acceptance.
• Payment Terms: Payments are to be made within 30 days of receiving a payment claim notice, with no amounts more than 1 month in arrears.
• Time for Completion: Specified in the Schedule.
• Project Supervisor: The contractor may be appointed as Project Supervisor for the Construction Stage, requiring them to be a competent individual or body corporate.
• Tax Clearance: Compliance with Department of Finance Circular 43/2006 or its replacement is a condition of award.
• Tender Validity: The Tenderer's offer is irrevocable for the period stated.
• Sub-contracting: Not explicitly detailed in the provided extract, but the Safety and Health Information section requires details on subcontractors.
• Bond/Guarantee: Not specified for this tender.

9. Risks, red flags & unusuals

The tender uses the Short Public Works Contract, which is generally for lower-value, less complex projects. The estimated value of €200,000 is significant for a short-form contract, suggesting a need for careful attention to detail in the pricing and technical submissions. The award criteria heavily favour cost (70%), with technical and capability aspects receiving lower weightings (5% and 10% respectively). The EHS criterion is a pass/fail, meaning a failure here will disqualify a bid regardless of cost or other scores. The query process specifies responses will be sent via email, not through the eTenders query facility, and bidders must be aware of the deadline for queries (8 days before submission).

10. SME fit assessment

This tender is likely suitable for small to medium-sized enterprises (SMEs) with demonstrable experience in flat roof relining and insulation projects. The contract value and scope do not inherently exclude smaller firms. Consortium bidding is not explicitly mentioned as disallowed, but the emphasis on individual company capability and experience suggests a preference for direct delivery. The bid preparation effort would involve compiling detailed technical responses, safety documentation, and a precise pricing schedule. Given the 70% weighting on cost, firms with efficient operations and competitive pricing will be well-positioned. The absence of specific turnover or experience requirements, beyond general safety documentation, suggests the competition is open to firms that can meet the technical and safety standards.

11. Where to dig deeper

• Source RFT Filename(s):
• Invitation to Tender - Letter Oct 2026.pdf
• 7111 - Proposed Roof Plan 03.pdf
• Instructions to tender.pdf
• eTenders CFT ID: Not specified in the provided documents.
• Contact Email: [email protected]
• Most Important Attachments:
• Instructions to Tenderers
• Invitation to Tender - Letter Oct 2026
• 7111 - Proposed Roof Plan 03.pdf