Stadium Trap Signage Sponsorship Scheme 2026

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contractor is responsible for securing sponsorship opportunities through trap-head branding at Greyhound Racing Ireland (GRI) stadia across Ireland. This involves managing the branding process, ensuring high visibility during race events, and maintaining the quality of signage.

Key activities include:

• Sponsorship Management: Engaging businesses to sponsor trap-heads at various GRI venues, which serve as prominent advertising spaces during races.
• Event Coverage: Ensuring that the sponsorship includes visibility during three nights of racing per week at Shelbourne Park, and varying frequencies at other venues such as Kilcohan Park, Youghal, Curraheen Park, Kingdom, Limerick, Galway, Mullingar, and Newbridge.
• Signage Production: The sponsor must produce and maintain signage that meets quality standards. This includes hiring a qualified signage production company.
• Installation and Maintenance: Local track teams will install signage, and sponsors are responsible for ongoing maintenance, including repairs or replacements as needed.
• Event-Specific Adjustments: In cases where trap-head signage conflicts with existing event sponsorships, signage will be temporarily relocated to alternative trap positions.
• Approval Process: All artwork must be submitted to Rásaíocht Con Éireann for approval before production.

The sponsorship period is set for two years, with options for renewal. The contract includes specific exclusions, such as signage at Shelbourne Park during the Irish Greyhound Derby and Champion Stakes.

3. Background & buyer context

Rásaíocht Con Éireann (RCÉ) is a semi-state body established under the Greyhound Racing Act 2019, tasked with regulating and developing the Irish greyhound industry. The current procurement of the Stadium Trap Signage Sponsorship Scheme aligns with RCÉ's strategic goal to enhance brand visibility and engagement within the greyhound racing sector. The initiative is timely as it seeks to leverage increased audience engagement through digital and broadcast channels, particularly during the 2026 racing season.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Not specified for this tender.
• Insurance: Must provide proof of insurance, including:
• Public Liability: not specified
• Employer's Liability: not specified
• Product Liability: not specified
• Professional Indemnity: not specified
• Cyber: not specified
• Motor: not specified
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Bidders must be able to operate within the locations specified, which include various GRI stadia nationwide.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The price/quality split is heavily weighted towards cost, with 90% allocated to ultimate cost and 10% to management arrangements.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Follow the provided template, adhering to any page limits.
• CVs: Include CVs for key personnel, with a specified page count.
• Pricing schedule: Use the designated template for pricing proposals.
• Case studies: Provide a specified number of case studies demonstrating relevant experience.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Bids must be submitted via the eTenders portal, following specific format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term + extension structure: The contract is for an initial period of two years, with a potential one-year extension by mutual agreement.
• Payment terms: Payments are to be received within 30 days of issuing an invoice.
• Key SLAs/KPIs: Performance will be assessed based on signage maintenance and management arrangements.
• Termination clauses: RCÉ reserves the right to terminate the contract with one month's notice if performance is deemed unsatisfactory.
• IP ownership: All artwork and signage must be approved by RCÉ prior to production.
• Sub-contracting rules: Subcontracting of sponsorship rights is not permitted.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Limited bidder pool: The requirement for specific geographic capabilities may restrict competition to a few firms familiar with the GRI venues.
• Performance-based termination: The contract allows RCÉ to terminate based on performance assessments, which may create uncertainty for bidders regarding expectations.
• Signage maintenance responsibility: Sponsors are fully responsible for the upkeep of signage, which may lead to additional costs if not managed effectively.
• Exclusions during key events: The exclusion of signage at Shelbourne Park during major events could limit visibility for sponsors.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) that have experience in sponsorship management and signage production. Viable bidders should have:

• A solid understanding of branding and marketing within the sports sector.
• The capacity to manage signage production and maintenance.
• Experience working with local teams for installation and upkeep.

Consortium or subcontracting arrangements are not permitted, meaning bidders must be able to fulfill all requirements independently. The indicative bid-preparation effort is estimated at several days, depending on the complexity of the proposal. The presence of established firms in the sector may indicate a competitive bidding environment.

11. Where to dig deeper

• Source RFT filename: Trap Sponsorship Scheme 2026.docx
• eTenders CFT ID: GRI1139MC
• Contact email: Not specified
• Important attachments:
• Appendix A — Pricing Proposal
• Appendix B — List of 525 events where alternative trap locations will be offered