Provision of a Review of Marine Institute as a Research Performing Organisation

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a review of the Marine Institute's function as a Research Performing Organisation. The contractor will undertake an assessment to evaluate the Institute's performance in this capacity.

The scope of work includes:

• Provision of Services: The contractor will deliver services as described in Appendix 1 of the Request for Tenders (RFT). These services are detailed further in Schedule B of the draft Services Contract, which outlines the nature, quality, time of delivery, key personnel, and functional specifications.
• Compliance with RFT and Submission: Services must align with the RFT, any clarifications issued, and the contractor's submitted tender response, including any clarifications provided by the contractor.
• Adherence to Client Directions: The contractor must follow the Client's directions and implement policies, guidelines, and project governance protocols issued by the Marine Institute.
• Industry Standards: Services are to be provided in accordance with good industry practice and all applicable laws, including environmental, social, and labour law as established by EU and national law, collective agreements, and international conventions listed in Schedule 7 of the European Union (Award of Public Authority Contracts) Regulations 2016.
• Personnel Management: The contractor is responsible for the employment, remuneration, taxes, immigration, and work permits of all personnel engaged. Key personnel specified in the submission must be available for the contract term. Any replacement personnel must have equivalent experience and expertise, subject to the Client's approval.
• Confidentiality: The contractor must treat all confidential information provided by the Contracting Authority as confidential, taking necessary steps to maintain confidentiality. Disclosure is restricted to employees, agents, subcontractors, and advisors on a need-to-know basis, who must also be made aware of the confidential nature.
• Data Protection: The contractor will act as a Data Processor for personal data, complying with all applicable Data Protection Laws, including GDPR. This involves processing data only on written instructions, implementing appropriate technical and organisational measures, ensuring personnel confidentiality, and not transferring data outside the EEA without consent and safeguards. The contractor must promptly notify the Contracting Authority of any data breaches or data subject requests and assist with compliance audits.
• Reporting and Destruction: Upon termination, the contractor must furnish all confidential information to the Contracting Authority or destroy it securely as directed, providing a certificate of destruction if requested.

3. Background & buyer context

The Marine Institute, located in Oranmore, Co. Galway, is procuring this review. The tender is being conducted via a Request for Tenders (RFT) process, advertised in the Official Journal of the European Union (OJEU). The RFT references the "Review of Marine Institute as a Research Performing Organisation" and invites tenders for the provision of specified services. The draft Services Contract indicates that the contractor has already submitted a response and has been identified as the preferred bidder. The procurement aligns with the Marine Institute's operational requirements and its role as a research organisation.

4. Eligibility & selection criteria

Criterion Requirement