Tender for the Supply, Installation and Commissioning of a Wave Generating System for the BIM Sea Survival Pool

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks the supply, installation, and commissioning of a wave generating system for Bord Iascaigh Mhara's (BIM) Sea Survival Pool. The system is intended to create wave conditions within the pool.

The contractor will be responsible for:

• Supply: Providing the wave generating system, including all necessary components, hardware, and software.
• Installation: Physically installing the system within the BIM Sea Survival Pool facility located at NFCI Greencastle, Eleven Ballyboes, Greencastle, Co. Donegal, F93 PX32. This includes any necessary structural modifications or integration with existing pool infrastructure.
• Commissioning: Testing and verifying that the installed system operates according to the specified requirements, ensuring it generates waves as intended and meets all performance criteria. This phase will involve detailed testing and handover to BIM.

The contract will incorporate the Request for Tender (RFT), any clarifications issued, the contractor's submission, and any clarifications provided by the contractor. The Goods, as defined in Schedule B of the Goods Contract, will be provided in accordance with the Submission, Specification, RFT, and BIM's directions. The contractor must act with due care, skill, and diligence, complying with all applicable laws, including environmental, social, and labour law. The contractor is deemed the prime contractor and assumes full responsibility for all obligations, including those of any subcontractors.

3. Background & buyer context

Bord Iascaigh Mhara (BIM), Ireland's Seafood Development Agency, is procuring this wave generating system for its Sea Survival Pool. The facility is located at the National Fisheries College of Ireland (NFCI) in Greencastle, Co. Donegal. The purpose of the system is to enhance the training capabilities offered at the facility by simulating sea conditions. The tender is being issued under reference number 2026-42. The contract will be governed by the Goods Contract (Annex 4), which details the agreement between BIM and the successful tenderer.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: Evidence of a minimum average annual turnover of €250,000 for the past three years, provided by an Accountant's/Auditor's letter.
• Insurance:
• Employer’s Liability: €13,000,000
• Public Liability: €6,500,000
• Product Liability: €6,500,000
• Professional Liability: €1,000,000
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Key personnel assigned to the provision of the Goods must be available for the Term of the Agreement. The contractor must notify BIM of any inability of Key Personnel to provide the Goods and replace them with personnel of equivalent experience and expertise. BIM has absolute discretion over the suitability of Replacement Personnel.
• Geographic / facility constraints: The site visit meeting point is NFCI Greencastle, Eleven Ballyboes, Greencastle, Co. Donegal, F93 PX32.

5. Award criteria & scoring

The award criteria and scoring mechanism are not explicitly detailed in the provided text. However, the contract structure indicates that the RFT and the contractor's submission, along with any clarifications, will form the basis of the agreement. The successful tenderer will be expected to provide the Goods in accordance with the Specification, RFT, and BIM's directions. Payment of charges is subject to the contractor's compliance with the agreement, including any milestones and operational protocols, and the submission of valid invoices.

6. Submission requirements

The submission requirements are not fully detailed in the provided text. However, the following are indicated:

• Method statement / response document: The contractor's submission, including any clarifications, will be incorporated by reference into the final agreement.
• CVs: Key personnel details are required, and the contractor must provide details of any Replacement Personnel to BIM for approval.
• Pricing schedule: Charges are stipulated in Schedule C of the Goods Contract.
• Declarations:
• Tax Clearance Certificate: The Client must be in possession of the Contractor’s current Tax Clearance Certificate.
• Bona Fides: The contractor warrants it has the authority and right to enter into the agreement and carry out its obligations.
• Conflict of Interest: Not specified.
• Mandatory site visit: A site visit is mandatory.
• Date for Visit: On request, prior to the clarification deadline.
• Meeting Point: NFCI Greencastle, Eleven Ballyboes, Greencastle, Co. Donegal, F93 PX32.
• Commences at: Meeting times to be confirmed by appointment only.
• Point of Contact: Garvan Meehan ([email protected]).
• Maximum two (2) persons per Tenderer.
• The Site Visit Request Form (Annex 6) must be completed and returned via eTenders messaging by 28th September 2026 at 12 noon.
• Submission portal: eTenders messaging facility.

7. Key dates & process

RFT issued Not specified