DLR Co Co - Shanganagh Park House Teen Zone and Natural Play Area

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The project involves the construction of a new Teen Zone and Natural Play Area at Rathsallagh Grove, Shankill, Dublin 18. The site currently accommodates basketball and football courts and is adjacent to an existing playground and creche. The project aims to enhance local recreational facilities for the community, particularly for teenagers aged 11-18, as outlined in the DLR Play Policy (2023–2028).

The contractor's day-to-day activities will include:

• Design Development: Finalizing the design based on public consultation findings.
• Construction of Multi-Use Games Area (MUGA): Installation of sports facilities suitable for various activities.
• Teen Social Space: Creating seating areas for social interaction.
• Installation of Teen Activity Equipment: Providing equipment for physical activities.
• Calisthenics Area: Establishing a designated space for fitness activities.
• Surfacing Works: Implementing appropriate surfacing materials for safety and accessibility.
• Natural Play Area: Developing a space that encourages natural play and exploration.
• Fencing Works: Installing fencing to secure the area and ensure safety.
• Landscape Works: Enhancing the surrounding environment with landscaping features.
• Site Furniture: Installing benches, bins, and other amenities.
• Associated Works: Completing any additional tasks necessary for project completion.

The contractor will be responsible for ensuring compliance with all relevant standards, including BS EN 1176 for equipment safety and BS EN 1177 for impact attenuation.

3. Background & buyer context

This procurement is initiated as part of a community gain initiative funded by a developer, aimed at enhancing local recreational facilities for existing and future residents. The project aligns with the DLR Play Policy (2023–2028), which emphasizes the need for accessible recreational spaces for teenagers. The site is strategically located to serve multiple residential estates and is expected to cater to a high volume of community activity.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €6,500,000 for works of similar nature.
• Insurance:
• Public Liability: €6,500,000
• Employer's Liability: €13,000,000 for any one event
• Certifications: Not specified for this tender.
• Past experience: Minimum of 3 comparable projects completed in the last 5 years, each with a value of at least €200,000.
• Personnel: The contractor must have a Project Supervisor Design Process (PSDP) and Project Supervisor Construction Stage (PSCS) with a minimum of 5 years' experience in similar roles.
• Geographic / facility constraints: Bidders must be located within 50 km of the project site.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The evaluation will follow the Most Economically Advantageous Tender (MEAT) principle, balancing quality and price.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Must follow the provided template with a maximum of 10 pages.
• CVs: For key personnel, limited to 2 pages each.
• Pricing schedule: To be submitted using the specified template.
• Case studies: At least 2 case studies of similar projects, with values between €200,000 and €500,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not applicable as the site is publicly accessible.
• Submission portal: All documents must be submitted via eTenders, adhering to specified format rules.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Contract Type: The works will be delivered under the Public Works Short Form of Contract (PW-CF6).
• Payment Terms: Payments will be made upon completion of defined milestones.
• Key SLAs/KPIs: Timely completion of works within the 10-week timeframe.
• Liquidated Damages: Penalties for delays beyond the agreed completion date.
• Termination Clauses: The employer may terminate the contract if the contractor fails to meet performance standards.
• IP Ownership: All designs and materials produced will remain the property of Dun Laoghaire Rathdown County Council.
• Sub-contracting rules: Sub-contracting is permitted but must be disclosed in the tender submission.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Tight timeline: The project must be completed within approximately 10 weeks, which may be challenging for bidders with limited resources.
• Geographic constraints: The requirement for bidders to be located within 50 km of the site may limit competition.
• Community engagement: The project design must reflect public consultation findings, which may require additional design iterations.
• Existing infrastructure: The site’s proximity to residential areas and existing facilities may complicate construction activities and require careful planning.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in public works and recreational facility construction. Viable bidders should possess:

• A proven track record in similar projects, ideally with experience in community-focused developments.
• The capacity to manage the project within the specified timeline and budget.
• The ability to comply with insurance and certification requirements.

Consortium bidding is allowed, which may enhance the competitiveness of smaller firms. Preparation for the bid may require approximately 10-15 days of effort, considering the documentation and compliance requirements. The incumbent contractor's strength may influence the likelihood of winning, particularly if they have established relationships with the buyer.

11. Where to dig deeper

• Source RFT filename: Contract_Particulars_DLR_Shanganagh Park House_TeenZone and Natural Play Area.pdf
• eTenders CFT ID: not specified
• Contact email: [email protected]
• Important attachments:
• Works Requirements Document
• Preliminary Health & Safety Plan
• Method Statement Template