Clonasless College Roof Repairs

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a contractor to undertake roof repairs at Clonaslee College. The contract duration for completing the works is specified as 60 days from the Contract Date. The scope of work encompasses the removal of existing timber canopy and associated repairs to the roof structure.

Key activities and requirements include:

• Removal of existing timber canopy: This involves the dismantling and disposal of the current timber canopy structure.
• Roof repairs: The contract requires general roof repairs, the specifics of which are detailed within the tender documentation.
• Timber frame construction compliance: The contractor must adhere to standards for timber frame construction, referencing EN 440:2009+A1:2014.
• Material specifications: Materials used must be of good quality and suitable for their intended purpose. Stainless steel to BS EN 10088-1, grade 1, is specified for certain components.
• Health and Safety: The contractor will be appointed as the Project Supervisor for the Construction Stage (PSCS) and must comply with the Safety, Health and Welfare at Work Act 2005 and associated regulations. This includes establishing competence and allocating resources for health and safety.
• Site management: The contractor is responsible for the safety and stability of the works, securing the site, keeping it in good order, and protecting persons and nearby areas from hazards.
• Quality control: The contractor must ensure the suitability and availability of access routes and comply with the Building Control Regulations.
• Reporting: Progress reports are to be submitted to the Architect not later than 2 days before each progress meeting.
• Asbestos notification: If asbestos is to be removed, notification to the HSA is required 28 days prior.

The tender documents do not explicitly detail the exact volume of roof area to be repaired or the specific nature of the damage beyond the removal of a timber canopy.

3. Background & buyer context

This procurement is being conducted by the Laois and Offaly Education and Training Board (LOETB) for roof repairs at Clonaslee College. The tender falls under the Department of Education and Youth's framework for small works, utilising an Open Procedure. The Department of Education and Youth Planning and Building Unit has issued a Declaration of Suitability for Contractors for Small Works, indicating a streamlined process for smaller projects. The contract is governed by the Short Public Works Contract PW-CF6 v1.15, dated 25th November 2025, published by the Department of Public Expenditure, Infrastructure, Public Service Reform and Digitalisation. No specific policy drivers or incumbent contractor information are detailed in the provided metadata.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: The contractor's average annual turnover for the three previous financial years must be not less than 1.5 times the sum tendered for this project. Evidence must be provided by a letter from the firm's accountant.
• Insurance:
• Public Liability Insurance: Minimum level of cover of €6,500,000.
• Employer's Liability Insurance: Minimum level of cover of €13,000,000. Validated copies of policies must be provided within 7 calendar days of request.
• Certifications: Not specified for this tender.
• Past experience: The contractor must have satisfactorily completed 3 works of a similar nature, size, and complexity within the last 7 years. Details of these projects, including start/finish dates, foreman's name, scope of work, and contact details for contracting authorities/consultants, may be requested.
• Personnel: Competent personnel must be assigned to fulfil the roles of Contracts Manager, Health & Safety Manager, Foreman, and Project Supervisor Construction Stage (PSCS). CVs demonstrating previous experience on projects of similar nature, size, and complexity in the assigned role may be requested. The PSCS must have at least 3 years of experience in the building trade and formal, externally accredited health and safety training within the last 5 years.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria are not explicitly detailed with scoring percentages in the provided documents. However, the tender process follows an Open Procedure, and the Declaration of Suitability for Contractors for Small Works indicates that the apparently successful tenderer will be required to produce evidence of compliance with all sections of the declaration within 7 calendar days. Failure to provide satisfactory evidence will lead to the exclusion of the tender. The contract will be awarded based on the most economically advantageous tender, implying a balance between price and quality, though specific weightings are not provided.

6. Submission requirements

Bidders are required to submit the following:

• Declaration of Suitability for Contractors for Small Works: This document must be completed and signed.
• Evidence of Compliance: Within 7 calendar days of a written request from the Contracting Authority, the apparently successful tenderer must provide evidence of compliance with all sections of the Declaration of Suitability. This may include:
• Certified turnover for the three previous financial years (letter from accountant).
• Validated copies of Public Liability and Employer's Liability insurance policies.
• Details of 3 works of similar nature, size, and complexity completed in the last 7 years.
• Brief Curriculum Vitae for assigned personnel (Contracts Manager, Health & Safety Manager, Foreman, PSCS).
• Organisation chart indicating Health & Safety duty holders.
• Health and Safety Declaration (Appendix C1 to QW2).
• Pricing Schedule: Format and template not specified in the provided documents.
• Case Studies: Not explicitly required in the provided documents.
• Declarations:
• Bona Fides: Implicitly covered by the Declaration of Suitability, which addresses circumstances specified in EU Directives.
• Tax Clearance: Clearance Number and Tax Reference Number are required for online verification.
• Conflict of Interest: Not explicitly mentioned as a separate submission requirement but is a standard consideration.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Tenders must be submitted via eTenders. Specific format rules are not detailed in the provided extract.

7. Key dates & process

8. Contract terms that matter

• Contract length: The Works are to be substantially completed within 60 days from the Contract Date.
• Payment terms: Not specified in the provided extract. Standard public sector payment terms (e.g., within 30 days) are likely to apply.
• Key SLAs/KPIs: Not specified.
• Liquidated damages: If the Contractor fails to substantially complete the Works within the Time for Completion, liquidated damages are payable at the rate specified in the Schedule, from the day after the last day of the Time for Completion until substantial completion.
• Termination clauses: The Short Public Works Contract includes provisions for termination, including circumstances where the Employer may terminate the Contractor's obligation to complete the Works if a suspension lasts longer than 3 months.
• IP ownership: Not specified.
• Sub-contracting rules: The Contractor may engage sub-processors for data processing, subject to prior written notice and employer's opportunity to object. Sub-contracting of the PSCS role is permitted, with evidence required for the sub-contractor.
• Parent-company guarantee or bond: If the Schedule requires a performance bond, it must be provided within 7 days of tender acceptance, executed by the Contractor and an approved surety, in the amount stated in the Schedule.

9. Risks, red flags & unusuals

• Tight Mobilisation/Completion: The 60-day completion period from the Contract Date, without a specified start date, could present a risk if mobilisation is delayed or if the scope requires immediate commencement upon award.
• Limited Detail on Scope: The tender documents provide a high-level description of "roof repairs" and "removal of existing timber canopy." The exact nature, extent, and complexity of the required repairs are not fully detailed, which could lead to variations or disputes if not clarified during the tender process.
• PSCS Appointment: The contractor is appointed as PSCS. This dual role requires robust health and safety management capabilities and may limit the pool of eligible bidders.
• Turnover Requirement: The turnover requirement of 1.5 times the tendered sum is a specific calculation that bidders must accurately assess against their own financial standing.

10. SME fit assessment

This tender is structured for small to medium-sized enterprises (SMEs) specializing in construction and building works.

• Who can credibly bid: A small to medium-sized construction firm with proven experience in roof repairs and general building works. The firm must have a competent Contracts Manager, Health & Safety Manager, Foreman, and PSCS, with the PSCS possessing specific experience and training. The company must also meet the insurance and turnover requirements.
• Consortium or sub-contracting: Sub-contracting of the PSCS role is permitted. The tender documents do not explicitly forbid consortia, but the Declaration of Suitability is completed by a single named Contractor.
• Indicative bid-prep effort: Bid preparation would likely require 3-5 days for a firm familiar with public procurement and the required documentation. This includes gathering evidence for past experience, insurance, personnel CVs, and completing the suitability declaration.
• Pwin signal: The use of the Short Public Works Contract and the "Declaration of Suitability for Contractors for Small Works" suggests the contracting authority is aiming for a streamlined process, potentially favouring smaller, agile contractors. The absence of specific quality scoring weights might indicate price is a significant factor, but the mandatory suitability checks are stringent. There is no clear indication of an incumbent.

11. Where to dig deeper

• Source RFT filename(s): [~$1 Tender & Schedule Ardscoil na Troinoide.docx]
• eTenders CFT ID: Not surfaced in provided documents.
• Contact email or clarification portal: Not surfaced in provided documents.
• Most important attachments:
• DoEY_Contractor_Suitability_Declaration_for_Small_Works.pdf
• PW-CF6_Contract_v1.15_25-11-2025.pdf