Carpark facility management and contract for the Installation, Operation, and Maintenance of EV Charging Infrastructure at Shelbourne Park Greyhound Stadium

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract encompasses two distinct lots: the management of a public car parking facility and the installation, operation, and maintenance of electric vehicle (EV) charging infrastructure at Shelbourne Park Greyhound Stadium. The contractor is expected to deliver high-quality, professional services that enhance operational efficiency and revenue generation.

Lot 1: Management of Public Car Parking Facility

• Facility Size: Approximately 250 surface car parking spaces.
• Current Infrastructure: 2 Pay & Display machines.
• Key Activities:
• Operate and manage public car parking at all times.
• Transition the operation to a technology-driven model.
• Propose an unmanned access solution to maximize revenue.
• Facilitate an online booking system for parking.
• Provide designated parking for GRI staff and visitors.
• Source contract parking arrangements with third parties.
• Collect and reconcile all car parking income.
• Provide real-time reporting on income generated.
• Design an unmanned barrier/exit workflow for greyhound owners and trainers.

Lot 2: EV Charging Infrastructure

• Funding Model: Fully funded (Zero-CAPEX) by the contractor.
• Infrastructure Requirements:
• Minimum deployment of 1 x 200kW DC High-Power Charger and 4 x Dual 22kW AC Destination Chargers.
• Total of at least 10 active charging sockets must be deployed concurrently.
• Operational Requirements:
• Integration of dynamic load management to prevent grid overload.
• Closed-loop access for GRI fleet drivers and public ad-hoc access via mobile app.
• Compliance with SEAI standards and relevant electrical regulations.
• Maintenance and Reporting:
• 24/7 automated monitoring and reporting of energy usage and financial metrics.
• Provision of comprehensive training for local site managers.

3. Background & buyer context

Rásaíocht Con Éireann (Greyhound Racing Ireland) is seeking to enhance its operational capabilities at Shelbourne Park Greyhound Stadium. This procurement aligns with the organization's strategic goals to modernize facilities and improve service offerings. The initiative is part of a broader effort to integrate sustainable practices, such as EV charging infrastructure, into the greyhound racing industry. The tender is being issued at a time when there is a growing demand for EV infrastructure, reflecting national and EU policies promoting electric vehicle adoption.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria to be considered for evaluation:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability: €6.5 million
• Employer's Liability: €6.5 million
• Product Liability: €6.5 million
• Professional Indemnity: €6.5 million
• Cyber Insurance: not specified
• Motor Insurance: not specified
• Certifications: Compliance with relevant ISO/EN/BS standards; specific certifications not specified for this tender.
• Past experience: Minimum of 3 comparable projects in the last 5 years, each of similar size and complexity.
• Personnel: Key personnel must have a minimum of 5 years' experience in relevant roles.
• Geographic constraints: Not specified for this tender.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

Lot 1: Car Park Management

Lot 2: EV Chargers

The overall evaluation will follow the Most Economically Advantageous Tender (MEAT) principle.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Use the provided template; no page limit specified.
• CVs: For key personnel; no specific page count mentioned.
• Pricing schedule: Must follow the specified format in Appendix 1.
• Case studies: At least 2, demonstrating relevant experience; value range not specified.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest.
• Mandatory site visit: Not specified.
• Submission portal: All submissions must be made via the eTenders portal.

7. Key dates & process

8. Contract terms that matter

The contract will have an initial term of 3 years, with an option to extend for up to 2 additional years. Key terms include:

• Payment terms: Payments will be made under the Prompt Payment of Accounts Act 1997.
• Key SLAs/KPIs: A mandatory 98% quarterly uptime guarantee for the EV charging infrastructure.
• Termination clauses: RCÉ reserves the right to terminate the contract with one month's notice if performance is unsatisfactory.
• IP ownership: All infrastructure developed under the contract will be owned by the contractor during the contract term.
• Sub-contracting rules: Subcontracting is permitted with prior consent from RCÉ.

9. Risks, red flags & unusuals

Potential risks and concerns specific to this tender include:

• Zero-CAPEX model: The requirement for the contractor to fully fund the project may limit participation to larger firms with significant capital.
• Complex integration: The need for compliance with multiple regulatory standards and integration with existing infrastructure may pose challenges for bidders without prior experience in similar projects.
• Revenue share model: The proposed revenue share structure may create uncertainty regarding long-term profitability for bidders.
• Tight timelines: The expectation for rapid deployment of EV charging infrastructure may pressure bidders to meet aggressive deadlines.

10. SME fit assessment

This tender is suitable for firms with the following characteristics:

• Credible bidders: Small to medium-sized enterprises (SMEs) with experience in parking management and EV infrastructure installation may qualify, provided they meet the insurance and experience requirements.
• Consortiums and subcontracting: Bidders may form consortiums or subcontract, but must disclose subcontractor details in their submission.
• Bid preparation effort: Estimated preparation time is significant, likely requiring several weeks to compile necessary documentation and proposals.
• Pwin signal: The presence of a zero-CAPEX model may favor larger firms or incumbents with established relationships and experience in the sector.

11. Where to dig deeper

• Source RFT filename: CFT- Car park facilities-Shelbourne Park 2026.docx
• eTenders CFT ID: GRI1140MC
• Contact email: [email protected]
• Important attachments: Appendix 1 – Pricing Schedule, Section D – Information to Be Supplied With Each Tender.