The provision of Business Stationery Print Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Department of Foreign Affairs and Trade requires the provision of business stationery print services. The contract aims to ensure that printed materials meet the highest quality standards, reflecting the Department's international representation and high-level functions.

The scope of services includes the printing of:

• Business cards: For high-level officials.
• Department Headed Paper: Including the department logo.
• Compliment Slips: To accompany official correspondence.
• Bespoke Menu Cards: For official functions.
• Other Bespoke Card and Folder Printing: Tailored printing requirements for specific departmental needs.

Tenderers must provide samples of their work for evaluation of quality and finish. The contract duration is initially two years, with the option for two one-year extensions, leading to a maximum contract term of four years. The estimated expenditure over the full term is €120,000 excluding VAT. Tenderers are required to confirm their acceptance of the contract terms and specifications.

3. Background & buyer context

The Department of Foreign Affairs and Trade (DFAT) is Ireland's international representation, operating over 100 missions globally. These missions promote Ireland and provide consular assistance to Irish citizens. The Department requires high-quality printed materials to support its operations, particularly for high-level functions attended by the Minister of Foreign Affairs and Trade. This procurement seeks to establish a contract for these essential print services, ensuring a consistent standard of quality for all departmental stationery and printed collateral. The procurement is conducted under an open procedure, adhering to EU and Irish public procurement regulations.

4. Eligibility & selection criteria

Tenderers must meet the following minimum requirements to be considered:

• Turnover requirement: An average annual turnover of €100,000 per year over the previous three financial years. Tenderers must confirm turnover exceeded €100,000 per annum in each of the last three financial years (2023, 2024, 2025, or 2022 if 2025 figures are unavailable).
• Insurance:
• Employer’s Liability: €12.7m
• Public Liability: €6.5m
• Product Liability: €6.5m Tenderers must confirm they will hold these insurances from the contract's effective date and that policies cover Ireland.
• Certifications: Not specified for this tender.
• Past experience: Details of at least two reference contracts of a similar nature and scale, successfully delivered within the last three years to organisations similar to the Department.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Tenderers must confirm they maintain appropriate quality assurance procedures relevant to professional print services and have access to the necessary print production capability, equipment, and operational resources.

5. Award criteria & scoring

Criterion Weight (%) Sub-criteria