Provision of Consulting Engineer Services to the Moyasta Group Water Scheme (GWS)

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Moyasta Group Water Scheme (GWS) requires consulting engineer services to facilitate the scheme's "Taking in Charge" (TIC) by Uisce Eireann. The appointed engineer will assess the existing watermain infrastructure, determine necessary works to meet Uisce Eireann's Minimum Basic Standard, and prepare all required documentation for the TIC process. This includes an application form, consent form, connection schedule, as-constructed drawings, and wayleave agreements.

The scope encompasses:

• Assessment and Design (Stages 1 & 2):

• Evaluate existing data and proposed areas for new or upgraded mains.

• Liaise with the local authority and GWS to verify locations and identify site investigation needs.

• Conduct site surveys for the design process.

• Assess road opening license requirements and costs.

• Prepare estimated project costs.

• Procure and manage site investigation works (excavation, inspection, trial holes).

• Perform detailed design for capacity expansion and infrastructure rehabilitation.

• Produce detailed drawings, specifications, and Bills of Quantities for construction tendering.

• Design must comply with the Present Water Code of Practice for Water Infrastructure.

• Liaise with the Roads Area Engineer regarding road opening and reinstatement requirements.

• Act as Designer and Project Supervisor Design Process (PSDP).

• Prepare a Preliminary Health and Safety Plan and develop the Safety File in accordance with relevant legislation.

• Submit AF1 to the Health and Safety Authority (HSA).

• Design work is to be completed within three months of appointment.

• Tender Activation, Evaluation, and Award (Stage 3):

• Manage the tender process for construction works, adhering to procurement legislation.

• Agree on contractor selection criteria with the GWS, using the "Most Economically Advantageous Tender" (MEAT) evaluation criterion.

• Prepare tender documents for construction works for approval by the Contracting Authority and Clare County Council.

• Publish tenders on eTenders.

• Manage the tender process, including responding to queries.

• Assess tenders and conduct clarifications.

• Ensure contract documents include a pricing document, design drawings, and works requirements.

• Prepare a Tender Report with recommendations for appointment.

• Award the contract to the successful tenderer and issue appointments for Contractor and Project Supervisor Construction Stage (PSCS).

• Assess insurance and facilitate contract signing.

• Prepare a Preliminary Safety and Health Plan for the GWS.

• Stage 3 is to be completed within seven months of appointment.

• Construction Administration (Stage 4):

• Transfer the PSDP role to the successful contractor.

• Administer construction contracts for the GWS, including certifying payments, attending meetings (weekly progress, others), and circulating minutes.

• Supervise construction and commissioning on behalf of the GWS, including material approval, site visits, and work certification.

• Submit payment certificates.

• Conduct on-site supervision, including pressure testing.

• Allow for weekly site visits during construction and additional visits as required.

• Prepare and submit weekly reports.

• Prepare a snag list and ensure contractor addresses all items.

• Submit Certificate of Substantial Completion and sign off works.

• Advise on claims and settlements.

• Represent the GWS for compensation events and final contract sum matters.

• Handover and Final Completion (Stage 5):

• Prepare As-Constructed Drawings with GPS coordinates for all valves, meters, and customer meters, adhering to agreed templates with Clare County Council and Uisce Eireann.

• Prepare a detailed customer database for Uisce Eireann.

• Prepare a Handover Report.

• Prepare a Final Account.

• The network must be fit for purpose and free from significant defects impacting customer service, water quality, or asset longevity.

The engineer must engage with the GWS and Clare County Council's Rural Water Section throughout all stages. A dedicated account manager must be nominated. Invoices will be submitted on a stage basis.

3. Background & buyer context

The Moyasta Group Water Scheme (GWS) has operated since 1972, managed by a committee. It serves 50 members with approximately 70 connections, utilising 12.5 kms of distribution network. The scheme is seeking to appoint a qualified engineer to facilitate its "Taking in Charge" (TIC) by Uisce Eireann. This process requires the scheme's infrastructure to meet Uisce Eireann's Minimum Basic Standard. The procurement aligns with national objectives for water infrastructure improvement and formalisation of group water schemes.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Employers Liability: €13,000,000
• Public Liability: €6,500,000
• Professional Indemnity: €1,500,000 Bidders must confirm they have these insurances in place and are willing to upgrade to the required levels if successful.
• Certifications: Not specified for this tender.
• Past experience: Bidders must demonstrate recent experience of similar projects in terms of scale. Experience working on a project for the successful Taking in Charge of a GWS to Uisce Eireann is desirable. A minimum of 3 comparable projects are required, preferably demonstrating "Taking-in-Charge Works" and/or similar works for water/utilities.
• Personnel: CVs of employee personnel involved in the project must be submitted. Specific roles and minimum years of experience are not explicitly detailed but implied through the need for experienced professionals.
• Geographic / facility constraints: Not specified for this tender.

Bidders must also confirm compliance with general economic operator information, tax compliance, and declarations regarding bankruptcy, corruption, fraud, money laundering, criminal organisation membership, child labour, human trafficking, and statutory obligations.

5. Award criteria & scoring

The contract will be awarded on the basis of the Most Economically Advantageous Tender (MEAT).

Criterion Weighting Maximum Marks Sub-criteria / Thresholds