Responsive Repairs and Voids Tender

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks contractors for the responsive maintenance, repair, and void improvement of Respond Housing Association's properties across nine geographical lots. The contract will operate on an "all-inclusive" basis, utilising the National Housing Federation Schedule of Rates.

The scope of works encompasses three primary workstreams:

• Responsive Maintenance: This includes emergency works ordered during normal working hours.
• Out of Hours Emergency Works: This covers urgent repairs required outside of standard business hours.
• Void Property Works: This involves preparing vacant properties for re-occupation. These works may require coordination with the Employer's gas and electrical contractors, and Asbestos Consultants/Licensed Contractors, for which no direct payment is made to the successful tenderer.

Specific void property works may include:

• Design, supply, and renewal of kitchens and bathrooms.
• Domestic electric rewires.
• Renewal and/or upgrading of pitched and flat roofs.
• Renewal of fascias, cladding, and rainwater goods.
• Repointing and other structural works.
• Replacement of boundary fencing.
• Renewal of windows and/or external and communal doors.
• Addressing major chimney defects following CCTV survey.
• Remediation of damp and mould.
• Fire protection works.

Contractors will be required to provide and maintain an office within the area(s) covered by their awarded Lot(s) to facilitate contract management meetings and personal visits from the Employer. Historical repair and property information is provided for indication only. The Employer will award two contracts per Lot, with the first-place contractor receiving approximately 60% of the properties and the second-place contractor receiving approximately 40%.

3. Background & buyer context

Respond Housing Association CLG (the "Employer") is procuring maintenance and repair services for its property portfolio. This procurement follows an open procedure under S.I. No: 284/2016 – European Union (Award of Public Authority Contracts) Regulations 2016. The procurement is structured into nine geographical lots, with two contracts to be awarded per lot. The estimated value of the overall contract is €35,000,000. The incumbent contractor's details are not explicitly stated, but the tender documents mention TUPE regulations may apply to the existing workforce.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public liability insurance: Minimum sum insured €6,500,000.
• Employer's liability insurance: Minimum sum insured €13,000,000.
• Contractors all risk insurance: Minimum sum insured €1,000,000.
• Professional Indemnity insurance: Minimum sum insured €2,000,000.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Contractors must provide and maintain an office within the area(s) covered by the Contract Lot(s) they bid for.

5. Award criteria & scoring

The award criteria and scoring mechanism are detailed in Annex 5: Price Evaluation Matrix. The procurement will follow a Most Economically Advantageous Tender (MEAT) approach, balancing price and quality.

Criterion Weight (%) Sub-criteria