Single Party Framework Agreement for Fencing Works

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks to establish a single-party framework agreement for fencing works across various South Dublin County Council (SDCC) properties, including council premises, vacant sites, and other lands. The framework will govern how individual fencing tasks are called off and managed over its duration.

The scope of work encompasses the provision and installation of fencing solutions. Specific activities and requirements include:

• Fencing Installation: Undertaking fencing works as specified in individual task orders. This includes the supply and installation of materials compliant with relevant standards.
• Material Standards: All material must be galvanised to EN ISO 1461. Components crossed by braces must comply with IS EN 10240 unless an alternative is specified.
• Traffic Management: At least one of the required past projects must have included the need for traffic management, indicating this is a potential requirement for future task orders.
• Health and Safety Management: Adherence to the Safety, Health and Welfare at Work Act 2005 and associated Construction Regulations 2013 is mandatory. This includes having a safety management system in accordance with ISO 45001:2018 or equivalent, and providing evidence of competence in H&S management.
• Quality Control: Ensuring adequate knowledge, training, and resources for quality control, potentially involving relevant technicians or technical bodies.
• Routine Requests: Routine fencing requests must be completed within 1 month of being issued.
• Framework Management: The contractor will operate within a framework agreement structure, responding to task orders issued by South Dublin County Council. The framework rules dictate how task orders are allocated, including options for mini-competitions, application of framework rates, or call-off in rotation.

The framework agreement itself is based on the Department of Public Expenditure and Reform's "Framework Agreement for use with Term Maintenance and Refurbishment Works Contract" (PW-CF11 FA v1.0).

3. Background & buyer context

This procurement is for a single-party framework agreement to provide fencing works for South Dublin County Council (SDCC). The framework is established to streamline the procurement of ongoing fencing maintenance and installation needs across SDCC's diverse portfolio of properties, including operational premises, vacant sites, and other council-managed lands. The use of a framework agreement aims to provide SDCC with a pre-vetted contractor capable of responding efficiently to various fencing requirements over a defined period. The framework structure is based on standard government procurement templates, indicating a strategic approach to managing term maintenance and refurbishment works.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered for this tender:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability Insurance (death, illness or injury): Minimum €6,500,000.00 per accident.
• Public Liability Insurance (property damage): Maximum excess of €10,000 per incident.
• Employer's Liability Insurance: Minimum €13,000,000.00 per accident.
• Professional Indemnity Insurance: Not specified for minimum level, but maximum permissible excess is the greater of 2% of annual turnover or €5,000.
• Certifications:
• Safety Management System: Must be in accordance with ISO 45001:2018 or equivalent.
• Safe-T-Cert membership may be deemed equivalent for H&S criterion.
• Past experience:
• Minimum of FIVE (5) years experience in being directly responsible for H&S management.
• Details of TWO (2) projects within the past FIVE (5) years demonstrating relevant H&S experience.
• Minimum of THREE (3) similar contracts involving comparable Fencing Works on public/private sector property within the last FIVE (5) years. At least one of these must have included the need for traffic management.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award of this framework agreement will be based on the Most Economically Advantageous Tender (MEAT). The specific award criteria and their weightings will be detailed in the invitation to tender for each individual task order issued under the framework. The framework agreement document states that for mini-competitions, the Employer may attach different weightings to criteria depending on the requirement. The general award criteria for mini-competitions are not specified in the provided documents, but the framework rules allow for options such as Lowest Price or MEAT.

Criterion Weight (%) Sub-criteria