Tuamgraney ORIS

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a contractor for the Tuamgraney ORIS project. The contract is a Short Public Works Contract, indicating a focus on construction and associated works. The contractor will be responsible for constructing and completing the Works at their own expense, adhering to the contract terms, instructions from the Employer's Representative, and applicable law.

Key activities and responsibilities include:

• Construction and Completion: The contractor must construct and complete the Works as described in the contract, ensuring safety and stability of the Works and all operations on site, including temporary works.
• Site Management: This involves securing the site, keeping it in good order, free from unnecessary obstructions, and ensuring the safety of persons on site. The contractor must protect persons and nearby areas from hazards and interference resulting from the Works.
• Minimising Disruption: The contractor must ensure that they, their personnel, and the Works do not unnecessarily or improperly cause a nuisance or inconvenience to the public, landowners, or users of adjacent land, roads, or footpaths. Interference with the use of land, roads, or footpaths must also be minimised.
• Adherence to Contract and Instructions: The contractor must comply with the contract, written instructions from the Employer's Representative, and relevant law. This includes implementing instructions that may change the Works or impose/change restrictions on construction methods.
• Setting Out the Works: The contractor is responsible for setting out the Works by reference to specified points, lines, and levels, and must verify their accuracy.
• Materials and Goods: Goods and materials for the Works must be of good quality and suitable for their intended purpose. The contractor must provide necessary certification to comply with Building Control Regulations.
• Access: The contractor must ensure access to the Site and other places where Works are being constructed or materials are being produced, stored, or prepared, for the Employer, Employer's Representative, Assigned Certifier, and authorised persons until the Defects Certificate is issued.
• Health and Safety: The contractor must comply with the Safety, Health and Welfare at Work Act 2005 and associated regulations. This includes carrying out risk assessments, maintaining a safety statement, and ensuring staff are aware of their responsibilities.
• Quality Assurance: Measures for ensuring quality are required, including having adequate knowledge, training, and resources. This may involve utilising relevant technicians or technical bodies for quality control and providing evidence of a safety management system, potentially certified to ISO 45001:2018 or equivalent, or certified membership of Safe-T-Cert.
• Manpower Reporting: The contractor must provide a statement of average annual numbers of persons employed and those in managerial positions over the last three years, specifically in relation to Health and Safety.

3. Background & buyer context

Clare County Council is procuring services for the Tuamgraney ORIS project. The procurement is being conducted under the Short Public Works Contract framework, indicating a standard approach for public works projects in Ireland. The contract document is dated 25th November 2025, suggesting the tender process is active or recently initiated. The Department of Public Expenditure, Infrastructure, Public Service Reform and Digitalisation is the publisher of the contract conditions, indicating alignment with national public procurement standards. No specific policy drivers or programme context beyond standard public works procurement are detailed in the provided text.

4. Eligibility & selection criteria

Bidders must meet the following minimum standards to be considered:

• Turnover Requirement: A minimum yearly turnover of €500,000 arising from General Construction/Civil Engineering work.
• Insurance:
• Public Liability Insurance: Minimum level of €6,500,000 in respect of any one accident. Maximum excess for property only is €10,000.
• Employer's Liability Insurance: Minimum level of €13,000,000 in respect of any one accident. Maximum excess is €6,500.
• Professional Indemnity Insurance: Minimum level of cover is proportionate to the project size, with a default level of €1.5m. The maximum permissible excess is the greater of 2% of the tenderer's annual turnover or €5,000.
• Certifications:
• Evidence of a safety management system in accordance with ISO 45001:2018 or equivalent.
• Certified membership of Safe-T-Cert may be deemed equivalent for quality assurance.
• Past Experience: Evidence of Health and Safety aspects of works previously undertaken over the past 5 years (or up to 7 years if necessary for competition). Projects must be similar in nature and complexity to the Works. This evidence is to be provided by completing Appendix B1 (List of Previous Projects) and Appendix B2 (Certificate of Satisfactory Execution).
• Personnel:
• Management staff must possess appropriate educational/professional qualifications and experience, along with relevant Health and Safety qualifications, training, and experience. CVs detailing qualifications, experience on similar projects, and roles are required.
• For Type 2 & 3 Projects, evidence of adequate and appropriate ongoing health and safety training and commitment of resources is required.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria are not explicitly detailed in the provided text. However, the Health and Safety Supplement indicates that all health and safety selection criteria are pass/fail criteria only. Bidders must meet the relevant minimum standard stated under each qualification criterion. The Short Public Works Contract conditions do not detail a specific scoring mechanism for award, implying that compliance with technical and financial requirements, as well as passing all pass/fail criteria, will form the basis of the award. The price/quality split is not specified.

6. Submission requirements

Bidders must submit the following:

• Completed Tender Documents: This includes the RFT response, likely incorporating specific appendices.
• Appendix B1: List of Previous Works Projects for which Certificates of Satisfactory Execution are available.
• Appendix B2: Certificate of Satisfactory Execution for previous projects.
• Health & Safety Supplement 3.4.1: Completed sections detailing Health and Safety competence, including:
• Evidence of management staff qualifications and experience (3.4.1a HS).
• Evidence of personnel qualifications and experience (3.4.1b HS - noted as 'Not Required' in the provided extract, but general personnel experience is implied in 3.4.1a).
• List of Works carried out over the past 5 years, focusing on Health and Safety aspects (3.4.1c HS).
• Declaration of Measures for Ensuring Quality, including evidence of a safety management system (3.4.1d HS).
• Statement of average annual numbers of persons employed and those in managerial positions over the last 3 years (3.4.1e HS).
• Declarations:
• Bona Fides declarations are standard for public works contracts.
• Tax clearance certificates are mandatory.
• Conflict of Interest declarations are required.
• The European Single Procurement Document (ESPD) is likely required, though not explicitly listed in the provided text.
• Pricing Schedule: A detailed pricing schedule, format to be specified in the full tender documents.
• Mandatory Site Visit: Not specified in the provided text.
• Submission Portal: Tenders must be submitted via the eTenders platform. Specific format rules for electronic submission will be detailed in the full tender documents.

7. Key dates & process

8. Contract terms that matter

The contract is based on the Short Public Works Contract PW-CF6 v1.15 (25-11-2025). Key terms include:

• Term + Extension: The contract duration is defined by the 'Time for Completion'. Extensions may be granted for specific reasons including Compensation Events, loss or damage to the Works, weather events, strikes, acts of public authority, or failure of other parties.
• Payment Terms: Not detailed in the provided text, but standard public sector payment terms (e.g., 30-day payment) are generally expected.
• Key SLAs/KPIs: Not specified in the provided text.
• Liquidated Damages: Applicable if the Contractor fails to substantially complete the Works within the Time for Completion. The rate is specified in the Schedule, with a daily rate of €200 mentioned in the 'DO-NOT-USE-AS-BINDING' section, but this is an example and not confirmed for this specific tender.
• Termination: The contract includes provisions for termination, though specific grounds are not detailed in the provided text.
• IP Ownership: Not specified in the provided text.
• Sub-contracting Rules: The Contractor may engage sub-processors for data processing with prior written notice to the Employer and opportunity for objection. For other sub-contracting, the Contractor may not assign the Contract or any part of it without the Employer’s consent.
• Performance Bond: Required if stated in the Schedule, to be provided within 7 days of acceptance of the tender, executed by the Contractor and an approved surety.

9. Risks, red flags & unusuals

• Late Deadline: The submission deadline is August 2026, which is unusually far in the future for a tender that appears to be actively managed (indicated by the 25-11-2025 contract date). This suggests a potential for significant project changes or a very long lead time.
• Lack of Detail on Scope: The provided text focuses heavily on contractual conditions and selection criteria, with limited specific detail on the actual "Works" to be undertaken. This necessitates careful review of the full tender documents to understand the project's physical scope and technical requirements.
• Health and Safety Focus: The extensive Health and Safety Supplement (3.4.1) indicates a high priority placed on safety compliance. Bidders must have robust H&S management systems and documentation.
• Short Public Works Contract: This contract type is typically used for works valued below EU thresholds, suggesting a project of moderate scale. However, the absence of an estimated value makes this uncertain.

10. SME fit assessment

This tender is likely suitable for small to medium-sized enterprises (SMEs) with a strong track record in general construction and civil engineering, particularly those with well-established health and safety management systems.

• Credible Bidders: SMEs with an annual turnover of at least €500,000 in general construction/civil engineering, holding the required insurance levels, and possessing ISO 45001:2018 or equivalent certification (or Safe-T-Cert) would be well-positioned. A demonstrated history of successfully completed projects with a focus on health and safety is crucial.
• Consortium/Sub-contracting: The contract conditions state the contractor may not assign the contract without employer consent. While sub-contracting for specific elements might be permissible, the primary contractor remains responsible. Consortium bids are not explicitly mentioned but are a common route for SMEs to meet requirements.
• Indicative Bid-Prep Effort: Given the detailed Health and Safety requirements, the need for specific appendices (B1, B2), and the standard Short Public Works Contract documentation, bid preparation could require 10-20 days of focused effort for an experienced SME.
• Pwin Signal: The use of the Short Public Works Contract suggests the project value is likely below €5 million (for works). The absence of an estimated value and the distant deadline make it difficult to assess incumbent strength or market dynamics. The emphasis on H&S suggests a focus on compliance and capability over pure price.

11. Where to dig deeper

• Source RFT Filename(s): [3.4.1-HS-Works-Contractor_v3.1-25-11-2025.pdf], [PW-CF6_Contract_v1.15_25-11-2025.pdf], [Appendix_B1_List_of_Previous_Works_Projects_which_is_CEE.docx]
• eTenders CFT ID: Not specified in the provided text.
• Contact / Clarification Portal: Not specified in the provided text.
• Most Important Attachments:
• PW-CF6 v1.15 25-11-2025 (Conditions)
• 3.4.1-HS-Works-Contractor_v3.1-25-11-2025 (Health & Safety Supplement)
• Appendix B1 & B2 (Previous Projects & Certificates)