Provision of Application Assessment Services for Mayo County Council Starter Home Scheme

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1. At a glance

2. Scope of Work

This procurement seeks a contractor to manage the application assessment process for Mayo County Council's Starter Home Scheme. The contract duration is 12 months, with potential for extension. The estimated budget for this contract is less than €30,000.

The successful tenderer will be responsible for the following activities:

• Application Receipt and Management: Receive applicant data and supporting documentation via a secure external SharePoint link provided by Mayo County Council.
• Clarification Requests: Request clarification from Mayo County Council where additional information is required from applicants.
• Eligibility Assessment: Assess all received applications against the eligibility requirements of the Starter Home Scheme, as defined by the Affordable Housing Act 2021 and subsequent regulations.
• Candidate List Generation: Provide Mayo County Council with a list of 35 eligible candidates, ranked in order of application submission. This list will be for the purchase of 10 2-bed properties and 25 3-bed properties, with varying sale prices, adhering to the scheme of priority adopted by Mayo County Council and the Affordable Housing Act 2021.
• Reporting:
• Provide assessment reports and recommendations for each individual application.
• Provide summary reports and management information as required by Mayo County Council.
• Data Protection Compliance: Ensure full compliance with GDPR and all relevant data protection legislation throughout the contract.

The contractor will manage these processes through Mayo County Council's Consult platform. Contract management activities undertaken by the nominated contract manager are non-billable.

3. Background & buyer context

Mayo County Council is procuring these application assessment services to support its forthcoming Starter Home Scheme. This initiative aligns with the Affordable Housing Act 2021 and subsequent regulations. The council is committed to achieving ISO 50001 Energy Management System certification, a principle incorporated into its tendering processes. The procurement is conducted under an open procedure at a national level, with an indicative budget of less than €30,000. The contract is scheduled to commence on 31st October 2026.

4. Eligibility & selection criteria

Tenderers must meet the following minimum requirements to be considered eligible for this contract. These criteria are assessed on a pass/fail basis.

• Turnover requirement: Tenderers must demonstrate that their turnover exceeded a specified amount (amount not stated in provided text) during one of the last three years, or pro-rata if the firm was established more recently. The firm must have been in existence for at least 6 months. Evidence of financial standing, ensuring the ability to pay debts as they fall due, will be required prior to award.
• Insurance: Confirmation of the following insurances being in place is required:
• Employer’s Liability: €13 million
• Public Liability: €6.5 million (or €2.6 million for services not involving working with equipment or interfacing with the public)
• Product Liability: €6.5 million
• Professional Indemnity: €1 million (or higher, if applicable)
• Environmental Liability Impairment (EIL): €6.5 million (where risk of gradual pollution or contamination exists)
• Cyber Liability: Amount not specified.
• Other relevant insurances as applicable.
• Certifications: Not specified for this tender.
• Past experience: Not specified as a minimum requirement in the provided text, but relevant experience will be assessed under award criteria.
• Personnel: Tenderers must demonstrate access to the minimum numbers of skilled personnel stated (specific numbers not provided in the text). A dedicated contract manager is required, responsible for overall contract delivery and client relationship.
• Geographic / facility constraints: Not specified for this tender.
• Other: Tenderers must demonstrate compliance with all relevant Health & Safety and Environmental legislation and guidelines. They must also demonstrate effective and efficient technical resources/systems for service delivery and provide information on quality assurance measures, such as an externally certified system.

5. Award criteria & scoring

The contract will be awarded based on a quality and cost evaluation. The Contracting Authority is not obliged to accept the lowest or any tender.

Criterion Weighting Sub-criteria