PM Led Multidisciplinary Consultancy Services for Infrastructure Delivery (Access Rd and Services) Longford

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a Project Management-led Multi-Disciplinary Design Team to provide consultancy services for the delivery of infrastructure, specifically an access road and associated services, at a new IDA Ireland site near Longford Town. The estimated value of the consultancy services is €80,000. The project aligns with IDA's strategy for sustainable growth and innovation, requiring the integration of sustainable measures and biodiversity protection.

The appointed team will be responsible for the full project lifecycle, encompassing five stages:

• Stage 1 – Initial Design: This involves managing and developing the project brief, including programme, budget, and risk assessment. It includes master-planning and preliminary design of the proposed infrastructure, ensuring sustainability and biodiversity measures. Liaison with local authorities, businesses, and utility providers, financial modelling, and preparing survey specifications for site investigations, topographical, environmental, and utilities surveys are also included. A strategy for planning permission and risk management will be developed. Deliverables include concept design drawings, a strategy for infrastructure delivery, and evaluation of site survey details.
• Stage 2 – Detailed Design & Planning Permission: This stage focuses on developing the scheme design from approved concept drawings, preparing design drawings and specifications. It requires design team coordination with IDA and stakeholders, ensuring compliance with relevant standards and guidelines. Preparation and submission of the planning application to Longford County Council, managing responses to queries, and implementing change control procedures are key. A whole-life cycle cost appraisal and preliminary Green Budget Report will be produced. Deliverables include approved planning permission and provision of all PSDP services.
• Stage 3 – Procurement & Assessment: The consultant will prepare and manage the tender for the works contract, using an 'Open Procedure'. Criteria will include sustainability management and value engineering for carbon footprint reduction. The consultant will manage tender queries, conduct tender assessments, and provide feedback. Following IDA approval, contract documents will be prepared, and warranties, bonds, and licenses will be collated. Assistance will be provided for the appointment of the Project Supervisor Construction Stage (PSCS). Deliverables include a Bill of Quantities, Form of Tender, and Tender Documents.
• Stage 4 – Construction: The consultant will administer the building contract, provide construction information, and visit the works at key stages to inspect progress and quality. They will ensure sustainable/biodiverse measures are implemented and track project expenditure against green budgeting principles. The consultant will undertake the Employers Representative role, conduct progress meetings, resolve design issues, and vet contractor drawings. Payment recommendations and certificates will be issued, and progress will be monitored against the programme. Reporting on contractor performance, potential disputes, and safety/security incidents is required. Deliverables include full contract administration, site inspection reports, and cost management reports. A Resident Engineer will be required for 1 day per week during this stage.
• Stage 5 – Handover: This stage involves coordinating substantial completion, producing a Green Budget Report for carbon classification, and managing the handover of documentation, including as-built drawings and the Safety File. Final account resolution, advising on defects, and monitoring their rectification are included. Deliverables include a Carbon Classification Report and advice on completion of defects.

The project involves the development of a new roadway of approximately 150 metres, a single carriageway, including associated services (drainage, electrical, telecoms), signage, and landscaping.

3. Background & buyer context

IDA Ireland is procuring these consultancy services as part of its strategy, "Adapt Intelligently: A Strategy for Sustainable Growth and Innovation 2025–29." This initiative aims to develop new lands for investment and economic growth. The procurement is for the development of an access road and associated services on a 3.90 Ha site near Longford Town, acquired by IDA Ireland. The project is intended to facilitate future development and investment on these lands. The procurement process will adhere to Public Procurement Guidelines and will utilise the Public Works Suite of Contracts. The appointment is subject to IDA Board approval, anticipated in September.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability: €6,500,000 per claim.
• Employers’ Liability: €13,000,000 per claim.
• Professional Indemnity: €2,600,000 per claim, with a maximum excess of €10,000 for property damage.
• Certifications: Not specified for this tender.
• Past experience: Bidders must provide evidence of satisfactory execution of previous projects. This includes details of the project title, site, extent of services, value (at award and completion), and dates of service. A minimum of three instances of satisfactory execution are required, with the format of a Certificate of Satisfactory Execution to be used.
• Personnel:
• Project Manager: Minimum of 10 years post-qualification experience.
• Civil & Road Design Engineers: A degree in Civil Engineering or equivalent professional qualification and a minimum of 7 years post-qualification experience.
• Quantity Surveyor: A degree in Quantity Surveying or equivalent professional qualification and a minimum of 7 years post-qualification experience.
• PSDP: Not specified for this tender.
• Employers Representative: Not specified for this tender.
• Resident Engineer: A relevant degree or equivalent professional qualification and a minimum of 5 years post-qualification experience.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The contract will be awarded to the most economically advantageous tenderer meeting the minimum criteria. The award criteria will be detailed in the Particulars Section of the Invitation to Tender. While specific scoring weights are not provided in the extract, the process involves an initial suitability assessment, followed by an evaluation based on award criteria for qualified tenderers. The overall approach is based on Most Economically Advantageous Tender (MEAT).

6. Submission requirements

Bidders are required to submit their suitability assessment questionnaire documentation and tender documentation in accordance with the instructions in the Particulars Section of the Invitation to Tender. Specific submission requirements include:

• Method statement / response document: Not specified for this tender.
• CVs: CVs for nominated personnel must be submitted using the provided template (Appendix D1). The template requires details on professional qualifications, years of experience, and relevant project experience.
• Pricing schedule: Not specified for this tender.
• Case studies: Bidders must provide a list of previous projects (Appendix B1) with corresponding Certificates of Satisfactory Execution (Appendix B2). A minimum of three projects are required.
• Declarations:
• Suitability Assessment Questionnaire (SAQ).
• Bona Fides declarations (implied by SAQ).
• Tax clearance (online verification required).
• Conflict of Interest declaration.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Tenders must be submitted via eTenders. Specific format rules are not detailed in the provided text.

7. Key dates & process

8. Contract terms that matter

The appointment will be made under the Government “Standard Conditions of Engagement for Consultancy Services (Technical)”. IDA Ireland reserves the right to terminate the contract at any stage. Information provided may be subject to disclosure under the Freedom of Information Act 2014. Any conflict of interest must be fully disclosed. The contractor must comply with data protection laws. IDA Ireland reserves the right to audit all appropriate records of the appointed consultant for the duration of the agreement and for 7 years following its date, or longer if requested. Records must be retained in hard and electronic form.

9. Risks, red flags & unusuals

The estimated value of the consultancy services is €80,000, which appears low relative to the scope of work described, particularly the multi-stage project management and detailed design for infrastructure development. This could indicate a potential for scope creep or underestimation of the required effort. The tender documents mention that the actual survey contractors will be directly appointed by IDA, which could introduce coordination challenges for the appointed consultant. The requirement for a Resident Engineer for 1 day per week during construction, while seemingly low, needs careful pricing consideration by tenderers. The contract is subject to IDA Board approval, which is anticipated in September, shortly before the proposed commencement of works in October 2026, creating a tight timeline for mobilisation.

10. SME fit assessment

This tender is likely suitable for small to medium-sized enterprises (SMEs) that operate as multi-disciplinary engineering and project management consultancies. The relatively low estimated value of €80,000 suggests a project that might be within the capacity of a focused SME team. The requirement for specific roles like Project Manager, Civil & Road Design Engineers, Quantity Surveyor, and Resident Engineer, with defined experience levels, indicates that a firm with a core team possessing these skills would be well-positioned. Consortium bidding is not explicitly mentioned but is generally permissible in public procurement unless restricted. The bid preparation effort would involve compiling detailed project experience evidence, CVs, and a clear methodology, likely requiring several days of focused effort from key personnel. The Pwin signal is neutral, as no incumbent is named, and the tender appears open to new entrants.

11. Where to dig deeper

• Source RFT filename(s): Not explicitly stated, but documents are referenced as "[Longford Scope of Service - Schedule B .pdf]", "[QC1_Appendix_B2.docx]", "[D1_Appendix B1_List of Previous Projects.docx]", and "[Appendix D1 - CV Template.docx]".
• eTenders CFT ID: Not specified in the provided text.
• Contact email or clarification portal: Clarifications are to be submitted by 21st August 2026. Specific contact details are not provided in the extract.
• Most important attachments:
• Longford Scope of Service - Schedule B
• Appendix B1: List of Previous Projects
• Appendix B2: Certificate of Satisfactory Execution
• Appendix D1: CV Template