2026/022 Single Party Framework Agreement For The Provision Of The Supply Of Adobe Software Licencing Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the provision of Adobe software licensing services for Enterprise Ireland. The successful contractor will manage the supply and administration of various Adobe software licenses, which are essential for the creation of digital and visual content across the organization. The anticipated initial contract period is two years, with a potential extension of up to four years based on performance and business needs.

Key activities include:

• Supply of Licenses:

• Adobe Illustrator Creative Cloud: 3 licenses

• Adobe Creative Cloud (All Apps): 3 licenses

• Adobe InDesign Creative Cloud Team: 2 licenses

• Adobe Photoshop Creative Cloud: 13 licenses

• Adobe Premiere Pro Creative Cloud: 3 licenses

• Adobe Acrobat Pro DC: 70 licenses

• Administration Portal: Provide a secure web-based administration portal for managing license allocation and reassignment.

• Support Services: Offer ongoing support, including issue resolution and liaison with Adobe.

• Reporting: Deliver periodic management reports detailing license utilization, compliance status, and recommendations for cost optimization.

• Procurement Advice: Provide recommendations for cost-effective procurement and license optimization.

The contractor will be responsible for the timely provision of licenses and license keys to designated representatives of Enterprise Ireland, ensuring that all services are delivered in compliance with relevant legislation and guidelines.

3. Background & buyer context

Enterprise Ireland is the government organization responsible for supporting Irish enterprises in global markets. This procurement aligns with their strategy to enhance the capabilities of Irish businesses, particularly in digital content creation. The tender is being issued now to establish a framework for the supply of Adobe software licenses, which are critical for the organization's operational needs. The framework aims to streamline procurement processes and achieve cost efficiencies.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €60,000.
• Insurance:
• Employer’s Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: €6.5 million
• Professional Indemnity: €1 million
• Cyber Liability: €2 million
• Certifications: Not specified for this tender.
• Past experience: Evidence of three comparable projects delivered within the last 36 months, each valued between €20,000 and €45,000.
• Personnel: Access to a dedicated account manager with a minimum of 3 years’ experience.
• Geographic / facility constraints: Services must be delivered within the specified timeframe and location.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The overall evaluation will follow the Most Economically Advantageous Tender (MEAT) principle.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document: Complete the Tender Response Document (TRD) as per the provided template.
• CVs: Include CVs for key personnel, limited to 2 pages each.
• Pricing schedule: Complete the specified pricing schedule format.
• Case studies: Provide details of three relevant projects.
• Declarations: Include ESPD, Bona Fides, Tax clearance, and Conflict of Interest declarations.
• Mandatory site visit: Not specified for this tender.
• Submission portal: All submissions must be made electronically via the eTenders postbox facility.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Duration: Initial contract for 2 years, with an option to extend annually for up to 4 years.
• Payment terms: Invoices submitted annually, must quote a purchase order number.
• Performance review: Regular performance reviews based on cost competitiveness, quality of service, and response time.
• Termination clauses: Enterprise Ireland reserves the right to terminate the framework agreement under specified conditions.
• IP ownership: Not specified for this tender.
• Sub-contracting rules: Not specified for this tender.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• Turnover threshold: The minimum turnover requirement of €60,000 may limit participation from smaller firms.
• No guaranteed expenditure: The framework does not guarantee a minimum volume of contracts, which may affect financial planning for bidders.
• Performance reviews: Regular performance reviews may impose additional scrutiny on the successful bidder.
• Limited geographic scope: Services must be delivered within the specified timeframe and location, which may restrict some bidders.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) that have:

• Experience in supplying software licensing services, particularly Adobe products.
• The capacity to meet the insurance and turnover requirements.
• A dedicated account manager with relevant experience.
• The ability to form partnerships or consortia if needed.

Bidders should expect to invest several days in preparing their submissions, including gathering documentation and completing the required templates. The presence of a single-party framework may indicate a strong incumbent position, which could affect the probability of winning (Pwin) for new entrants.

11. Where to dig deeper

• Source RFT filename: 2026-022 Adobe Licensing Services Tender Document.pdf
• eTenders CFT ID: Not specified
• Contact email: [email protected]
• Important attachments:
• Appendix 1 — Framework Terms and Conditions
• Appendix 2 — Contract Terms and Conditions
• Appendix 3 — Data Processing Agreement