Repackaging and Export of Diesel Wash Waste

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

Monaghan County Council (MCC) seeks a contractor for the repackaging and export of diesel wash waste from the Waste Quarantine area at the Scotch Corner landfill facility. This contract involves the management of hazardous waste generated from illegal diesel laundering activities, which has been a persistent issue in the region.

The contractor's responsibilities include:

• Decanting and Repacking: Handling diesel wash waste stored in Intermediate Bulk Containers (IBCs) and other containers, ensuring compliance with all relevant regulations.
• Transportation: Transporting the repackaged waste to an authorised treatment facility for recovery and/or disposal.
• Documentation: Providing necessary paperwork for each load, including:
• Waste Transfer Forms (WTF)
• Valid Waste Collection Permit
• Weighbridge dockets from the Scotch Corner landfill site
• Trans Frontier Shipment documentation (if applicable)
• Certificate of Destruction from the disposal facility

The contractor must supply all required equipment and materials, including:

• Articulated tractor and trailer units, rigid body lorries, forklifts, and other machinery.
• Packaging materials such as IBCs, drums, and pallets.
• Personal Protective Equipment (PPE) and chemicals for spill management.

Operations must occur within the landfill facility's hours: Monday to Friday, 08:30 to 17:00, excluding weekends and bank holidays. The site is equipped with security measures, including fencing and CCTV.

3. Background & buyer context

This tender arises from ongoing issues related to illegal diesel laundering in border counties, particularly Monaghan and Louth. The practice has generated significant waste, necessitating effective management and disposal solutions. The Scotch Corner landfill facility, licensed under EPA Licence W0020-02, has been designated for the storage and treatment of this waste. The procurement aligns with MCC's commitment to environmental management and compliance with health and safety regulations.

4. Eligibility & selection criteria

Bidders must meet the following eligibility criteria:

• Turnover requirement: Minimum average annual turnover of €400,000 over the last three years.
• Insurance:
• Employer’s Liability: €13 million
• Public Liability: €6.5 million
• Environmental Liability Impairment: €6.5 million
• Certifications: Compliance with relevant health and safety legislation and environmental management standards (e.g., ISO 14001).
• Past experience: Evidence of at least two comparable contracts completed within the last five years.
• Personnel: Access to skilled personnel with relevant experience in waste management and environmental services.
• Geographic constraints: Must operate within the EU/EEA.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The overall scoring will be based on the Most Economically Advantageous Tender (MEAT) principle.

6. Submission requirements

Bidders must submit the following documents:

• Method statement: Complete the Tender Response Document (TRD) with a detailed methodology (no page limit specified).
• CVs: Provide CVs for key personnel involved in the project (no page limit specified).
• Pricing schedule: Complete the pricing template provided in the TRD.
• Case studies: Include details of two comparable projects, including client names, project descriptions, dates, and values.
• Declarations: Submit the Declaration of Bona Fides, tax compliance confirmation, and any conflict of interest disclosures.
• Site visit: No mandatory site visit is specified.
• Submission portal: Tenders must be submitted electronically via www.etenders.gov.ie.

7. Key dates & process

8. Contract terms that matter

The contract will be for a duration of two years, with an option for a one-year extension subject to mutual agreement. Key terms include:

• Payment terms: Payments will be made upon receipt of valid invoices and necessary documentation.
• Key performance indicators (KPIs): Performance will be monitored through regular reporting and compliance checks.
• Termination clauses: The contract may be terminated by MCC for reasons including non-compliance or failure to deliver services as specified.
• IP ownership: All documentation and materials produced under the contract will remain the property of MCC.
• Sub-contracting rules: Sub-contracting is permitted, but the primary contractor remains responsible for all obligations.

9. Risks, red flags & unusuals

Potential risks associated with this tender include:

• Turnover threshold: The minimum turnover requirement may limit participation to larger firms, potentially excluding smaller businesses.
• Geographic constraints: The requirement for bidders to operate within the EU/EEA may restrict competition.
• Compliance complexity: The need for adherence to multiple regulations (e.g., ADR, waste management) may pose challenges for bidders unfamiliar with these standards.
• Tight timelines: The contract's go-live date is set for August 2026, which may require rapid mobilization and compliance from the successful bidder.

10. SME fit assessment

This tender is suitable for small to medium-sized enterprises (SMEs) with experience in waste management and environmental services. Key considerations include:

• Credible bidders: Firms with a proven track record in handling hazardous waste, compliance with environmental regulations, and sufficient insurance coverage.
• Consortiums allowed: Bidders may form consortiums to meet financial and technical requirements.
• Bid preparation effort: Estimated preparation time is significant, likely requiring several days to compile necessary documentation and evidence.
• Pwin signal: The presence of established firms in the sector may indicate a competitive landscape, but the open procedure allows for broader participation.

11. Where to dig deeper

• Source RFT filename: Call for Tender - Diesel Wash Contract - 2026.docx
• eTenders CFT ID: not specified
• Contact for queries: Messaging facility on www.etenders.gov.ie
• Important attachments: Tender Response Document (TRD), Environmental Management System requirements, and Health & Safety Management System guidelines.