Weaving Worlds Together Phase 2 (WWTP2)

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1. At a glance

2. Scope of Work

The procurement seeks a Project Management Consultancy (PMC) to deliver planning, coordination, implementation, and monitoring for the "Weaving Worlds Together Phase 2" (WWTP2) programme. This is an all-island creative health initiative focused on social prescribing and community well-being through traditional crafts. The contract duration is three years, from July 13, 2026, to December 15, 2028.

The PMC's core responsibilities include:

• Strategic Oversight and Coordination:
• Developing overall frameworks for logistical management, health & safety, marketing, and reporting.
• Providing strategic coordination, expert oversight, and creative direction for the programme.
• Ensuring consistency across the programme and assisting direct operational management of workshops and meet-up events.
• Collaborating with the Steering Committee and stakeholders across Ireland.
• Programme Management:
• Developing and implementing a project and programme implementation plan.
• Establishing work plans and delivery schedules.
• Coordinating programme mobilisation and identifying operational risks.
• Managing programme activity development, oversight, moderation, payments, and monitoring.
• Developing a digitalised data capture system from year 2.
• Financial and Administrative Management:
• Transparent financial, legal, and administrative management of the total project budget of €270,000.
• Fiduciary remit, including managing the annual €90,000 grant and the €270,000 total budget over three years.
• Procurement and subcontractor appointment, including craft facilitators.
• Making, recording, and reporting on all payments.
• Appointing an independent annual financial auditor.
• Ensuring procurement compliance.
• Stakeholder and Partner Engagement:
• Strong governance and stakeholder coordination.
• Facilitating regular moderated engagement with social prescribers, Family Resource Centres, Healthy Living Centres, craft facilitators, and health sector partners.
• Maintaining and developing relationships with existing and prospective partners, including research entities and aligned organisations.
• Procurement and Management of Service Providers:
• Procuring and managing professional craft facilitators (ceramics, textiles, willow weaving) through open calls or RFQs.
• Ensuring procurement processes follow national guidelines.
• Monitoring and Evaluation:
• Implementing a monitoring and evaluation framework, including participant data collection, participation metrics, well-being outcomes measurement, and feedback.
• Developing and implementing methodologies and tools for data capture and analysis.
• Producing annual reports and a final overview report.
• Communications and Marketing:
• Coordinating the communications strategy, including programme messaging, stakeholder communications, and dissemination of learning.
• Providing all PR and marketing, including press releases, social media, and online management.
• Augmenting existing design assets for website and programme materials.
• Event Management:
• Direct responsibility for the production management, design, and delivery of a minimum of two in-person events over the three-year programme.
• Coordinating participant meet-up events and practitioner engagement forums.

The PMC will also be responsible for developing sustainable relationships with education and research providers for programme continuation beyond the contract term.

3. Background & buyer context

Kerry County Council, through its Arts Office and Creative Ireland Kerry initiative, is procuring Project Management Consultancy (PMC) services for "Weaving Worlds Together Phase 2" (WWTP2). This initiative is an all-island creative health programme building on previous pilot and development phases. The programme aims to embed and scale a model using traditional crafts as a non-clinical pathway to well-being and social connection, integrated with social prescribing networks. Funding for WWTP2 has been secured from the Creative Ireland Programme under the Shared Island Health and Wellbeing strand. The initiative aligns with broader policy objectives promoting creative health and community well-being across Ireland. The previous phase (2024/2025) delivered over 100 workshops and engaged more than 200 participants, demonstrating the model's viability.

4. Eligibility & selection criteria

• Turnover requirement: Not specified for this tender.
• Insurance:
• Employer's Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: €6.5 million
• Professional Indemnity: €1.5 million (Note: one instance in the text states €1.0 million, but €1.5 million is also stated and appears more consistently in the context of tenderer requirements).
• Certifications: Not specified for this tender.
• Past experience: Tenderers must demonstrate the ability to deliver a minimum of two in-person events over the course of the 3-year programme. Experience in North/South cooperation project delivery is required. Experience in managing funding and budgets across two jurisdictions is expected. Expertise and track record in service procurement in both jurisdictions is expected.
• Personnel: Not specified for this tender, beyond the requirement for a dedicated contract manager.
• Geographic / facility constraints: The programme operates across the Island of Ireland, specifically involving partners in Kerry and Northern Ireland.

5. Award criteria & scoring

Criterion Weight (%) Sub-criteria