Engineering Services Framework

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1. At a glance

2. Scope of Work

This procurement seeks to establish a multi-party framework for engineering consultancy services for the Commissioners of Irish Lights. The framework will have a maximum of three operators. The estimated total spend under this framework is €215,000 excluding VAT, with no guaranteed expenditure. Approximately 18 individual contracts are expected to be awarded under the framework.

The scope of services includes:

• Inspections and Structural Assessments:
• Undertaking inspections and structural assessments of existing structures.
• Structures include boat landings, beacons, retaining walls, helipads, industrial, and residential buildings.
• Rehabilitation Works:
• Detailed design for repair, rehabilitation, or replacement of damaged structures.
• This includes strengthening, concrete repairs, protective coatings, and replacement of marine infrastructure.
• Preparation of cost estimates for required works.
• Emergency Repairs:
• Attending damaged structures to conduct inspections.
• Preparing technical reports, structural analysis, and bills of quantities for emergency repairs.
• Surveys and Reports:
• Procuring topographical and GPR surveys.
• Preparing AA and EIAR screening reports.
• Conducting bat/bird surveys and ecological surveys.
• Undertaking coastal modelling and hydrographic reports.
• Preparing draft and final inspection reports with executive summaries.
• Project Delivery:
• Full ownership of remedial structural works from preliminary design through to construction monitoring, snagging, and handover.
• Health and Safety:
• Fulfilling Designer and PSDP (or Principal Designer) duties under Irish Construction Regulations and UK Construction (Design and Management) Regulations.
• Documentation:
• Submitting reports, drawings, and other documentation in approved PDF format.
• Taking and distributing detailed meeting minutes.
• Project Management:
• Appointing a dedicated Team Leader.
• Managing staff changes with Irish Lights approval.
• Providing fully resourced project programmes within 7 days of appointment.
• Quality Assurance:
• Including technical advice, modern technologies, liaison with third parties, and adherence to evolving Health and Safety protocols in tendered rates.

The framework will be operated using a combination of a cascade method and mini-competitions. The initial requirement under the framework is for the Muglins Lighthouse – Boat Landing Rehabilitation Engineering Services.

3. Background & buyer context

Irish Lights is the General Lighthouse Authority for Ireland, responsible for the provision and management of all lighthouses and aids to navigation for the entire island of Ireland and adjacent seas. Its mission is "Safe Navigation at Sea." The organisation operates 65 lighthouses and other marine aids to navigation. This procurement aims to establish a framework of suitably qualified and experienced engineering consultants to support Irish Lights' operational and capital works. The estimated value of the framework falls below the EU threshold for public procurement directives, leading to its conduct under national guidelines.

4. Eligibility & selection criteria

• Turnover requirement: Tenderers must have achieved an average annual turnover of at least €150,000 in each of the last three financial years. If a consortium is bidding, at least one member must have achieved this €150K turnover in at least one of those three years. A prime contractor within a consortium or a lead contractor relying on sub-contractors must have a total average annual turnover of €75K per annum.
• Insurance:
• Professional Indemnity: Minimum indemnity limit of €1.5 million on an “each and every claim” basis, unlimited in the aggregate.
• Employer’s Liability: Minimum indemnity limit of €13 million on an “each and every claim” basis, unlimited in the aggregate.
• Public Liability: Minimum indemnity limit of €6.5 million on an “each and every claim” basis, unlimited in the aggregate.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Tenders must include a minimum of one Chartered Engineer at Director/Senior Manager level. This individual must hold a Level 9 qualification in Civil or Structural Engineering and possess 15 years of post-qualification experience.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Criterion Weight (%) Sub-criteria