Single Supplier Framework Agreement for the Supply of Automotive Technician Apprenticeship Vehicles, Equipment and Associated Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract involves the establishment of a Single Supplier Framework Agreement for the provision of Automotive Technician Apprenticeship Vehicles, Equipment, and Associated Services to the Waterford and Wexford Education and Training Board (WWETB). The framework is structured into 13 distinct lots, allowing bidders to submit proposals for one or multiple lots.

The key activities include:

• Lot 1: Supply of 2 Opel Corsa 2026 1.2 Turbo Petrol GS 5 Speed Manual vehicles.
• Lot 2: Supply of 1 Toyota Hybrid 2026 1.5 Yaris Platinum 114 bhp and 1 Audi Q3 2026 Sportsback 35TDI.
• Lot 3: Supply of 2 Ford Puma 2026 1.0L Eco boost Mild Hybrid vehicles.
• Lot 4: Supply of 1 Hybrid Type Training Vehicle (HEV) under 6 years old.
• Lot 5: Supply of 12 operational electronic petrol fuel injection engine/transmission units from 4 different makes, with 3 engines each.
• Lot 6: Supply of 4 operational diesel fuel injection engine/transmission units from 4 different makes, with 1 engine each.
• Lot 7: Supply of 1 four-wheel 3D camera alignment system and an ADAS calibration kit.
• Lot 8: Supply of 1 EV/Hybrid safety kit.
• Lot 9: Supply of 12 oscilloscopes.
• Lot 10: Supply of 1 road force wheel balancer.
• Lot 11: Supply of 1 alternator regulator bench tester.
• Lot 12: Supply of 1 hydro mechanical power-assisted steering training rig.
• Lot 13: Supply of 1 wheel alignment ramp.

The equipment must meet the requirements of instructors delivering training in a workshop environment. The framework allows for flexibility in quantities based on funding availability and curricular needs, with no guaranteed minimum purchase.

3. Background & buyer context

This procurement aligns with the WWETB's strategic goal to enhance vocational training through improved resources for automotive technician apprenticeships. The initiative is part of a broader educational policy aimed at modernizing training facilities and ensuring that apprentices receive hands-on experience with current automotive technologies. The WWETB has a history of engaging with suppliers to enhance training capabilities, and this tender seeks to establish a reliable supply chain for essential vehicles and equipment.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €1,000,000.
• Insurance:
• Employer’s Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: €6.5 million
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

Bidders must provide evidence of meeting these criteria to be considered for evaluation.

5. Award criteria & scoring

Bids will be evaluated based on the following criteria:

The overall scoring will follow a Most Economically Advantageous Tender (MEAT) approach, focusing on the balance of price and quality.

6. Submission requirements

Bidders must submit the following documents:

• Method statement / response document (using the provided template, with no specified page limit).
• CVs for key personnel (no specified page count).
• Pricing schedule (using the provided template).
• Case studies demonstrating relevant experience (minimum of 2, with values ranging from €50,000 to €500,000).
• Declarations including:
• European Single Procurement Document (ESPD)
• Bona Fides
• Tax clearance
• Conflict of Interest
• Mandatory site visit: Not specified.
• Submission portal: eTenders, with no specific format rules mentioned.

7. Key dates & process

8. Contract terms that matter

Key contract terms include:

• Term: Initial duration of 2 years, with the possibility of extending for up to 2 additional years.
• Payment terms: Not specified.
• Key SLAs/KPIs: Performance will be monitored annually, focusing on cost competitiveness, quality of supplies, and turnaround time.
• Liquidated damages: Not specified.
• Termination clauses: The Contracting Authority reserves the right to terminate the agreement for serious breaches or insolvency.
• IP ownership: Not specified.
• Sub-contracting rules: Not specified.

9. Risks, red flags & unusuals

Potential risks and concerns include:

• The framework agreement does not guarantee a minimum purchase, which may limit revenue predictability for bidders.
• The requirement for a minimum turnover of €1,000,000 may exclude smaller firms.
• The lack of specified past experience or personnel requirements could lead to variability in bid quality.
• The framework allows the Contracting Authority to operate outside of the agreement, which may affect the volume of contracts awarded.

10. SME fit assessment

This tender is open to small and medium enterprises (SMEs) that can demonstrate the capacity to supply automotive vehicles and equipment. Viable bidders should ideally have experience in automotive supply, relevant certifications, and the ability to meet insurance requirements. Consortiums or subcontracting arrangements are encouraged to enhance capacity. Bid preparation may require several days of effort, particularly in assembling documentation and pricing schedules. The incumbent's strength and the absence of specified past experience may signal a competitive bidding environment.

11. Where to dig deeper

• RFT filename: etenders RFT -Auto Equip Single Party Framework.docx
• eTenders CFT ID: WS26/3
• Contact email: Not specified.
• Important attachments:
• Appendix 1: Requirements and Specifications Response Document
• Appendix 2: Pricing Schedule
• Appendix 4: European Single Procurement Document (ESPD)