Provision of a Generator Facility

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks the provision and installation of a standby generator facility at the Galway Roscommon Education and Training Board (GRETB) offices located at An Coilear Ban, Athenry, Co. Galway. The scope encompasses electrical services installation, associated builders' attendances, site mechanical services, and project supervisor construction stage duties.

The contractor will be responsible for:

• Electrical Services Installation:

• Attendance on Electricity Networks personnel for disconnection of existing electrical supply and connection to a new external electrical distribution cabinet.

• Alterations and additions to the existing main electrical distribution, including updating labelling.

• Supply, installation, and wiring of a new external electrical distribution cabinet, incorporating an auto-change-over switch and ESB Networks CT Metering.

• Supply, delivery, placement, erection, and connection of a new standby generator set and associated accessories by specialist suppliers.

• Commissioning of the new standby generator set and associated accessories by specialist suppliers, and issuance of a commissioning certificate.

• Supply and installation of new distribution cables, including associated protective conductors.

• Supply and installation of new LV and ELV cable tray, including bends, offsets, and supports.

• Supply, installation, and associated wiring of a Fire Man switch.

• Provision of earthing in accordance with Element 68 and issuance of an ETCI Electrical Completion certificate.

• Compliance with client requirements regarding working hours and interruption of supplies.

• Provision of ladders, tools, scaffolding, etc., as required.

• Stripping out, removal, and disposal of redundant electrical services and associated wiring.

• Compliance with safety, health, welfare, and environmental issues.

• Provision of record drawings and Operation and Maintenance Manuals.

• Provision of insurances as per General Conditions of Contract.

• Site Mechanical Services:

• Supply and installation of a 20 mm diameter PVC coated continuous oil line within a 100 mm diameter PVC pipe in a 600mm deep sanded trench, connecting to the new oil storage tank and generator set.

• Supply and installation of a 1300 Litre Double Skin Medium-density Polyethylene (MDPE) self-bunded oil storage tank on cradle supports, including all tappings and accessories, and issuance of a test certificate.

• Supply and installation of a "Watchman SENSiT" smart Wi-Fi tank level monitoring system.

• Associated Builders' Attendances:

• Construction of a new generator compound with a minimum 200 mm thick concrete base, reinforcement, and a 1590 mm high pressure-treated timber fence with a gate.

• Construction of new oil storage tank supports with a minimum 150 mm thick concrete base, reinforcement, and pre-cast concrete lintel supports on concrete blockwork cradle supports.

• Provision of new 600 mm deep sanded trenches for external electrical cables, including 125 mm diameter RED PVC Ducts, sand cover, and marker tape, with cutting and re-instating existing surfaces.

• Provision of a new 750 mm deep sanded trench for the diverted incoming ESB Networks electrical supply cable, including 125 mm diameter RED PVC Duct, lean mix cover, marker board, and marker tape, with cutting and re-instating existing concrete surfaces.

• Provision of two 100 mm diameter core holes in the stone wall for the new external electrical distribution cabinet.

• Site tidiness and debris removal in accordance with local authority requirements.

• Project Supervisor Construction Stage:

• Carrying out duties as specified in Clause 23 and required by Safety, Health & Welfare at Work (Construction) Regulations.

• Preparation and circulation of safety method statements.

• Provision of record drawings, maintenance manuals, and client instruction.

• Submission of AF2 commencement notice to the Health and Safety Authority.

• Provision of a competent person as Health and Safety co-ordinator.

• Maintenance of records and compliance with HSA requests.

3. Background & buyer context

This procurement is for the Galway Roscommon Education and Training Board (GRETB) at their An Coilear Ban offices in Athenry, Co. Galway. The project involves the provision of a standby generator facility. The tender documents reference a "Short Public Works Contract PW-CF6 v1.15 25-11-2025", indicating the use of a standard government contract form for public works projects. The consulting engineers for the project are Heavey Kenny Associates. The estimated value of the contract is €70,000.00.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability Insurance: A minimum of €6,500,000.00 per claim.
• Employer's Liability Insurance: A minimum of €13,000,000.00 per event.
• All risks insurance is also required.
• GRETB must be noted as an additional insured with a non-vitiation clause applied.
• Certifications: Not specified for this tender. However, various BS EN and IS EN standards are cited within the technical specifications, implying a need for compliance.
• Past experience: Not specified for this tender.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria and scoring mechanism are not detailed in the provided extract. Typically, public sector tenders in Ireland are awarded based on the Most Economically Advantageous Tender (MEAT), which considers a balance of price and quality. The specific weighting and scoring methodology would be detailed in the full tender documentation.

6. Submission requirements

The submission requirements are not fully detailed in the provided extract. However, based on the nature of the tender and typical public procurement processes, bidders will likely be required to submit:

• A completed pricing schedule, detailing costs for all items and elements as per the provided structure.
• Technical documentation demonstrating compliance with the specifications, including details of the proposed generator set, electrical distribution cabinet, oil storage tank, and associated builders' attendances.
• Details of insurances, meeting the minimum cover requirements.
• Any required declarations, such as bona fide tender, tax clearance, and conflict of interest statements.
• Information regarding the Project Supervisor for the Construction Stage role.
• A method statement or response document detailing how the works will be executed, including safety procedures.
• CVs for key personnel, if specified.
• Case studies or evidence of relevant past experience, if required.

The tender is for "Volume C.2.3.2.1 Schedule of Prices for the Electrical Services Installation- including the Associated Builders Attendances," indicating that the primary submission document will be the priced schedule.

7. Key dates & process

8. Contract terms that matter

The contract will be based on the "Short Public Works Contract PW-CF6 v1.15 25-11-2025". Key terms include:

• Contract Term: Not specified, but the works are to be completed within the "Time for Completion" as stated in the Schedule.
• Extension of Time: The Time for Completion can be extended for specific reasons, including compensation events, loss or damage to the works, weather events, strikes, acts of public authority, and failure or delay of other parties.
• Payment Terms: Payment is to be made within 30 days of receiving the Contractor's invoice, as per standard public sector payment terms.
• Liquidated Damages: If the Works are not substantially completed within the Time for Completion, the Contractor must pay liquidated damages at the rate specified in the Schedule.
• Termination: The contract includes provisions for termination, with specific clauses detailing the process and consequences.
• IP Ownership: Not explicitly detailed in the provided extract, but standard provisions for public works contracts would apply.
• Sub-contracting: The Contractor may not assign the contract or any part of it without the Employer’s consent. Sub-processors for Personal Data require prior written notice and employer approval.
• Performance Bond: If required by the Schedule, a performance bond must be provided within 7 days of the Employer's written acceptance of the tender.

9. Risks, red flags & unusuals

• Low Estimated Value vs. Insurance Requirements: The estimated value of €70,000.00 is significantly lower than the mandatory insurance cover of €6,500,000.00 for Public Liability and €13,000,000.00 for Employer's Liability. This suggests that the insurance costs could represent a substantial proportion of the overall bid price, potentially impacting the competitiveness for smaller firms.
• Detailed Technical Specifications: The tender includes extensive technical specifications for electrical and mechanical services, along with detailed builders' attendances. This implies a need for a contractor with a high degree of technical expertise and attention to detail to ensure full compliance.
• Mandatory Pricing of Project Supervisor CS: The tender explicitly states that the "Project Supervisor Construction Stage" section must be priced, and a "nil" value or "Included" will disqualify the tender. This ensures that this crucial safety role is adequately costed and resourced.
• Short Public Works Contract: The use of the PW-CF6 contract form indicates a standard, albeit potentially rigid, contractual framework. Bidders should be familiar with its terms, particularly regarding payment, time, and liability.

10. SME fit assessment

This tender is structured for a specialist contractor capable of delivering electrical, mechanical, and building works related to a generator facility.

• Who can credibly bid: A small to medium-sized enterprise (SME) with proven experience in electrical installations, particularly in commercial or public sector environments, would be a suitable bidder. Experience with generator installations, fuel line installations, and associated civil works (concrete bases, trenches) is essential. The firm must also be capable of meeting the significant insurance requirements.
• Consortium/Sub-contracting: The contract allows for sub-contracting, but the primary contractor remains responsible. A consortium approach could be viable if individual firms bring complementary expertise, provided the lead contractor meets all eligibility criteria.
• Indicative bid-prep effort: Given the detailed technical specifications and the need to price various elements including insurances and the Project Supervisor CS role, bid preparation could require 5-10 working days for a competent firm. This includes understanding the technical drawings, specifications, and contractual terms.
• Pwin signal: The estimated value is relatively low for a project with such high insurance requirements, which might deter larger firms. The use of a standard public works contract suggests a competitive process. Without information on previous tenders or incumbents, it is difficult to assess the Pwin signal definitively. However, the specific technical requirements and location might favour local contractors with established relationships or knowledge of the site.

11. Where to dig deeper

• Source RFT filename(s): Volume C.2.3.2.1 Schedule of prices for the Electrical Services Installation.pdf, PW-CF6_Contract_v1.15_25-11-2025.pdf
• eTenders CFT ID: Not specified in the provided extract.
• Contact email or clarification portal: [email protected] (Heavey Kenny Associates, Consulting Engineers)
• Most important attachments:
• Volume C.2.3.2.1 Schedule of Prices for the Electrical Services Installation
• PW-CF6 v1.15 25-11-2025 Short Public Works Contract Conditions
• Relevant drawings (e.g., Drawing No. 6941\E61\01, Drawing No 6941/BLD/01)