Supply, Delivery, Installation, Commissioning, and Maintenance of Mobile Generators

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The Irish Prison Service (IPS) is procuring the supply, delivery, installation, commissioning, and maintenance of mobile generators. The estimated expenditure for this contract is €400,000 (excluding VAT) over its 48-month term. The contract requires the successful tenderer to provide generators that meet specific technical and operational standards.

Key activities and requirements include:

• Supply: Provision of mobile generators.
• Delivery: Transport of generators to specified locations within the Irish Prison Service estate.
• Installation: Setting up the generators at the designated sites.
• Commissioning: Ensuring the generators are fully operational and meet performance specifications.
• Maintenance: Ongoing servicing and repair of the mobile generators throughout the contract term.

Technical specifications for the generators are detailed in Appendix 1B and 1C of the RFT. These include requirements for:

• Generator Standards: Compliance with BS 7698/ISO8528 G2, BS EN ISO 3046-1, BS ISO 8528-1 to 6, BS ISO 8528 – 9 & 10, ISO 12000, BS EN 953, BS EN12601, BS EN 61000-6-3 & -4, BS EN 61000-1 & -2, BS EN 60204-1, BS EN 60439-1, BS EN60529.
• Operational Capability: Generators must be Standby Rated to ISO8528, capable of a one-step load of 60%, and meet G2 accuracy requirements to ISO8528. Electronic types must meet A1 accuracy requirements to ISO3046.
• Tolerances: Compliance with DIN ISO 2768-1 m, DIN ISO 2768-2 K, DIN ISO 13715, and Allgemeintoleranzen fuer Form und Lage nach DIN ISO 2768-2 K; Tolerierung DIN7167.
• Performance: Governing must meet G2 accuracy requirements to ISO8528.
• Delivery Time: Devices must be delivered, installed, and commissioned (if required) within 4 weeks of order placement.
• Warranty: All equipment must be guaranteed for a period of 60 months from the date of commissioning and 60 months from the date of installation.

The contract also specifies requirements for the tenderer's personnel and fleet resources.

3. Background & buyer context

The Irish Prison Service (IPS) is procuring mobile generators to ensure continuous power supply across its estate. This procurement is conducted under the open procedure, adhering to the European Union (Award of Public Authority Contracts) Regulations 2016. The estimated value of €400,000 (excl. VAT) over 48 months indicates a need for reliable backup power solutions for correctional facilities. The IPS policy encourages participation from Small and Medium Enterprises (SMEs) and suggests that larger enterprises consider including SMEs in their proposals to maximise social and economic benefits.

4. Eligibility & selection criteria

• Turnover requirement: Average annual turnover must have exceeded €150,000 during one of the last three years, or pro-rata if more recently established. The firm must have been in existence for at least 6 months.
• Insurance:
• Employer's Liability: €13 million
• Public Liability: €6.5 million
• Product Liability: €6.5 million
• Motor Insurance (Third Party Commercial Motor Vehicle Liability): Required level for all vehicles.
• Certifications: Not specified for this tender.
• Past experience: Tenderers must provide information demonstrating successful previous experience. Specific details are outlined in the Tender Response Document (TRD).
• Personnel: Tenderers must demonstrate access to the following minimum skilled personnel:
• Contract Manager: 1
• Deputy Contract Manager: 1
• Sales/Support Staff: 2
• Delivery/Installation Staff: 2
• Service Engineers: 2
• Geographic / facility constraints: Not specified for this tender, beyond the requirement for insurance policies to include Ireland within their territorial limits.

5. Award criteria & scoring

Criterion Weight (%) Sub-criteria