Fabric and Heating System Upgrades at Castleblayney Youthreach

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a contractor to undertake fabric and heating system upgrades at the Castleblayney Youthreach Centre. The project involves works to improve the building's physical structure and its heating infrastructure. The contract will be based on the Short Public Works Contract (PW-CF6 v1.7).

The contractor will be responsible for:

• Building Fabric Upgrades: This encompasses improvements to the physical elements of the Youthreach Centre. Specific details of the fabric upgrades are not detailed in the provided metadata but are implied to be part of the overall project scope.
• Heating System Upgrades: This involves the replacement or enhancement of the existing heating systems within the facility. The scope includes ensuring the new or upgraded system meets the operational needs of the Youthreach Centre.
• Project Supervision for Construction Stage (PSCS): The contractor will be appointed as the Project Supervisor for the Construction Stage (PSCS). This role requires the contractor to manage and oversee health and safety aspects during the construction phase, in compliance with the Safety, Health and Welfare at Work (Construction) Regulations 2013.
• Compliance with Contractual Obligations: The contractor must adhere to all terms and conditions of the Short Public Works Contract, including those related to payment, completion times, and quality standards.
• Health and Safety Management: A significant component of the work involves ensuring compliance with all relevant health and safety legislation, including the Safety, Health and Welfare at Work Act 2005 and associated regulations. This includes developing and implementing risk assessments, method statements, and maintaining a safety management system.

The works are to be completed within a 65 working day timeframe. The contract is expected to commence upon its coming into effect.

3. Background & buyer context

The procurement is being conducted by Cavan and Monaghan Education and Training Board (CMETB). The project, titled "Fabric and Heating System Upgrades at Castleblayney Youthreach," addresses necessary improvements to the existing facilities at the Castleblayney Youthreach Centre. This initiative aligns with the broader objectives of providing suitable and safe learning environments within the education sector. The specific drivers for this procurement are not detailed beyond the need for facility upgrades. The contract will be administered under the Short Public Works Contract (PW-CF6 v1.7), a standard form for public works in Ireland.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: Not specified for this tender.
• Insurance:
• Public Liability Insurance: Minimum indemnity limit of €6,500,000 for any one event.
• Employer's Liability Insurance: Minimum indemnity limit of €13,000,000 for any one event.
• Insurance of the Works and goods and materials for the Works: Maximum excess of €10,000.
• Public Liability excess: Maximum €6,500.
• Employer's Liability excess: Maximum €6,500.
• Certifications:
• Safety Management System: Must be in accordance with ISO 45001:2018 or equivalent.
• Safe-T-Cert: Certified membership may be deemed equivalent for the safety management system criterion.
• Past experience:
• Evidence of Health and Safety aspects of works previously undertaken by the Applicant.
• Details of works completed over the past 5 years (or 7 years where necessary for competition) on projects similar in nature and complexity.
• This evidence is to be provided via Appendix B1 (List of Previous Projects) and Appendix B2 (Certificate of Satisfactory Execution).
• Personnel:
• Management Staff: Evidence of appropriate educational/professional qualifications and experience relevant to the Works.
• Personnel: Evidence of appropriate educational and professional qualifications and experience relevant to the Works.
• CVs for management staff and personnel should detail qualifications, experience on similar scale/complexity projects, and their role.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The award criteria are not explicitly detailed with scoring percentages in the provided metadata. However, the selection process involves a pass/fail assessment of health and safety competence criteria. The tender will be awarded based on the "lowest compliant tender" principle, assuming all mandatory criteria are met. The contract will be awarded to the bidder who submits the most economically advantageous tender, which is typically determined by a combination of price and quality, though the specific weighting is not provided.

6. Submission requirements

Bidders are required to submit the following:

• Pricing Document: The "Buildsoft" electronic version is for pricing assistance only. The printed "PDF" version is the master document and must be returned fully priced, signed, and include a company seal. An elemental summary of the tender price is also required.
• Health and Safety Supplement: Applicants must complete relevant sections of Health and Safety Supplement 3.4.1, including:
• 3.4.1a (HS) Educational and Professional Qualifications (Management)
• 3.4.1b (HS) Educational and Professional Qualifications (Personnel)
• 3.4.1c (HS) List of Works Carried Out Over the Past Years (using Appendices B1 and B2)
• 3.4.1d (HS) Measures for Ensuring Quality (including a safety management system, potentially evidenced by ISO 45001:2018 or Safe-T-Cert)
• 3.4.1e (HS) Statement of Average Annual Numbers of Persons Employed (over the last 3 years)
• Declarations:
• A Safety Statement in the format outlined by the Health and Safety Authority, addressing specific requirements and minimum standards.
• Confirmation of competence and adequate resources to fulfil obligations under the Safety, Health and Welfare at Work Act 2005.
• Other Documents:
• The tenderer's name, address, and authorised signatory details.
• Witness details for the tender submission.
• Submission Portal: Tenders are to be submitted via eTenders. Specific format rules for electronic submission are not detailed in the metadata.
• Mandatory Site Visit: Not specified for this tender.

7. Key dates & process

8. Contract terms that matter

• Contract Form: Short Public Works Contract (PW-CF6 v1.7).
• Time for Completion: 65 working days from the contract start date.
• Performance Bond: Required. Amount is 12.5% of the accepted tender price up to substantial completion, then 6.25% for the subsequent period.
• Liquidated Damages: €250 per day.
• Interim Payment: Monthly, 90% of the value of works completed and materials delivered.
• Final Payment: 95% of the price certified upon substantial completion.
• Payment Terms: 15 working days after the Employer receives an invoice for a certified sum.
• Defects Certificate: Issued between 12 and 13 months after the date of substantial completion.
• Termination: The Client may terminate the Project Supervisor's appointment if the Project Supervisor breaches obligations or if the Contractor's duty to complete the Works is terminated.
• Intellectual Property: Ownership and copyright of Project Supervisor's Documents transfer to the Client upon delivery or termination.
• Governing Law: Irish law.

9. Risks, red flags & unusuals

• Health and Safety Focus: The tender places a significant emphasis on health and safety competence, with detailed requirements for the PSCS role and contractor's safety management. This suggests a high level of scrutiny in this area.
• Short Completion Time: A 65 working day completion period for fabric and heating system upgrades may be tight, depending on the complexity of the works, requiring efficient project management.
• Performance Bond: The requirement for a 12.5% performance bond is a substantial financial commitment for the contractor.
• PSCS Appointment: The contractor is appointed as Project Supervisor for the Construction Stage (PSCS), which adds significant health and safety management responsibilities beyond typical construction duties.
• Insurance Excess: While minimum indemnity limits are high, the maximum excess levels for various insurances are specified, which bidders must be aware of.

10. SME fit assessment

This tender is likely suitable for small to medium-sized enterprises (SMEs) with established experience in building fabric and heating system upgrades, particularly those with a strong track record in health and safety management. The requirement for a PSCS appointment means bidders must have robust safety protocols and qualified personnel.

• Credible bidders: SMEs with experience in similar public sector or educational building projects, holding the necessary ISO 45001 certification or equivalent, and capable of meeting the insurance requirements. Firms with prior experience as PSCS would be well-positioned.
• Consortium/Sub-contracting: The documents do not explicitly prohibit consortia or sub-contracting, but the emphasis on the applicant's own health and safety competence and PSCS role suggests a preference for a lead contractor with direct capability.
• Indicative bid-prep effort: Bid preparation will require significant effort, particularly in compiling the detailed health and safety documentation (Appendices B1, B2, Safety Statement, CVs for management and personnel). This could range from 10-20 days for an experienced SME.
• Pwin signal: The tender is for a specific, defined project with a clear scope. The absence of information on previous contractors or a named incumbent suggests it is open to new bidders. The primary Pwin signal will be the ability to meet all mandatory health and safety requirements and offer a competitive price.

11. Where to dig deeper

• Source RFT filename(s): Castleblayney YR Tender Documents.zip
• eTenders CFT ID: Not specified
• Contact email or clarification portal: Not specified
• Most important attachments:
• Short Public Works Contract (PW-CF6 v1.7)
• Appendix B1 List of Previous Projects
• Appendix B2 Certificate of Satisfactory Execution
• Health and Safety Supplement 3.4.1