Fáilte Ireland Point to Point Transportation Services

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

Buyer Title CPV / category Estimated value Per-year Procedure type Lots Location Contract length Submission deadline Go-live / start |----------------|------------------------------------------|------------------------------------|-----------------|----------|----------------|------|-------------------------|------------------|-----------------------------|------------------| Fáilte Ireland Point to Point Transportation Services 60100000 - Transport services not disclosed not stated Open not stated Greater Dublin region 5 years 20 July 2026, 12:00 noon not stated

2. Scope of Work

Fáilte Ireland sought a supplier for point-to-point transportation services primarily for international business events clients and planners. The contractor's responsibilities included fulfilling itineraries during site inspections and familiarization trips, predominantly within County Dublin and its neighboring counties. The contractor was required to manage varying group sizes, necessitating a diverse fleet of vehicles to accommodate different needs.

Key activities included:

• Vehicle Provision: An extensive fleet to handle multiple simultaneous itineraries.
• Service Delivery: Timely transportation for clients, often confirmed at short notice.
• Geographic Coverage: Primarily within the greater Dublin region, with potential for transfers beyond.
• Fleet Management: Ensuring availability and readiness of vehicles for varying group sizes.
• Client Communication: Coordination with clients to confirm transportation needs and schedules.

The contractor was expected to demonstrate capability in managing logistics for diverse groups and adapting to last-minute changes in client itineraries.

3. Background & buyer context

This procurement aligns with Fáilte Ireland's strategic goal to enhance the tourism sector by providing high-quality services that support international business events. The tender reflects ongoing efforts to improve operational efficiency and service delivery in the tourism industry. The initiative is part of a broader strategy to bolster Ireland's position as a competitive destination for business events, contributing to economic growth and job creation.

4. Eligibility & selection criteria

Bidders must meet the following eligibility and selection criteria:

• Turnover requirement: Minimum average annual turnover of €160,000 over the last three financial years.
• Insurance:
• Employer’s Liability Insurance: €13,000,000
• Public Liability Insurance: €6,500,000
• Professional Indemnity Insurance: €1,300,000
• Certifications: Not specified for this tender.
• Past experience: Evidence of at least three comparable contracts completed within the last three years.
• Personnel: Not specified for this tender.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

Bids were evaluated based on the following criteria:

The evaluation followed the Most Economically Advantageous Tender (MEAT) principle, focusing on both price and quality. There were no specified minimum scoring thresholds per criterion.

6. Submission requirements

Bidders were required to submit the following documentation:

• Method statement: Completed response document following the provided template.
• CVs: For key personnel, limited to two pages each.
• Pricing schedule: Must follow the specified format.
• Case studies: Three examples of relevant projects, with values ranging from €50,000 to €200,000.
• Declarations: Including ESPD, Bona Fides, Tax clearance, and Conflict of Interest statements.
• Mandatory site visit: Not specified for this tender.
• Submission portal: Tenders must be submitted via the eTenders platform, adhering to file size limits (250MB per file, 2GB total).

7. Key dates & process

8. Contract terms that matter

The contract was structured for a duration of five years, with potential extensions subject to operational reviews and budget availability. Key terms included:

• Payment terms: Invoices to be paid within 15 days of receipt, provided there are no disputes.
• Performance metrics: Specific service level agreements (SLAs) and key performance indicators (KPIs) were not detailed in the documents.
• Termination clauses: Not specified for this tender.
• Intellectual property ownership: All materials developed under the contract would be owned by Fáilte Ireland.
• Sub-contracting rules: Allowed, but the primary contractor must maintain overall responsibility.

9. Risks, red flags & unusuals

Potential concerns for bidders included:

• Turnover threshold: The minimum turnover requirement of €160,000 may limit participation from smaller firms.
• Geographic constraints: The focus on the greater Dublin area could exclude firms based outside this region.
• Short notice for client confirmations: The need for flexibility in scheduling may pose operational challenges for firms with limited resources.
• Fleet size requirements: The demand for a diverse vehicle fleet could be a barrier for smaller operators.

10. SME fit assessment

Small to medium enterprises (SMEs) that could credibly bid would typically have:

• A proven track record in transportation services, particularly for corporate or event clients.
• The capacity to manage a fleet of vehicles and adapt to last-minute changes.
• Relevant insurance coverage as specified.
• The ability to provide evidence of past experience with similar contracts.

Consortium bidding is permitted, allowing smaller firms to collaborate. The indicative bid preparation effort is estimated at 10-15 days, considering the documentation and compliance requirements. The presence of a turnover threshold close to the contract value may signal a competitive environment, potentially favoring established firms.

11. Where to dig deeper

• Source RFT filename: ITT Point to Point Transportation Services.docx
• eTenders CFT ID: CD/2026/23
• Contact email: www.etenders.gov.ie
• Important attachments: Appendix 1 – Fáilte Ireland Supply of Services Contract, Appendix 2 – Award Criteria C – Cost.