Supply, Deliver and Installation Support For High Security Anti Ram Barriers at Shannon Airport

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks the supply, delivery, and installation support for two high-security anti-ram barriers at Shannon Airport. The primary objective is to enhance airport security by establishing a controlled zone for vehicle and pedestrian checks, preventing unauthorised access, and mitigating the risk of airfield incursions. The barriers will be installed at Vehicle Entry Point "Position 1," which serves as the main entry and exit route for vehicles and pedestrians, operating 24 hours a day. Existing arm barriers will be relocated by others.

The appointed supplier will be responsible for:

• Supply of Barriers:
• Two (2) automatic electro-hydraulic high-security barriers.
• Barriers must be crash-test certified with an international test report, meeting the standard "Crash Rated K8 Or ISO 22343-1:2023".
• Clear opening widths of 5.4m and 4.5m, with reflective coating.
• Continuous opening and closing operation requiring a cooling system to mitigate excess heat generation.
• LED lighting for all illumination.
• Ancillary Equipment:
• Vehicle loop detectors.
• Safety photocells and mounting with sun glare protection.
• Traffic light system on both barriers.
• Separate button control for each barrier.
• Emergency override opening controls for both barriers.
• Integration and Support:
• Incorporation of control buttons into the existing control panel in the security building.
• Design drawings and loadings to be provided upon order to facilitate third-party foundation design.
• Installation support, including remote support pre-delivery to assist foundation works coordination, a pre-installation visit, and an install and commission visit.
• Documentation and Certification:
• Operations and Maintenance (O&M) Manual for all equipment post-installation.
• Commissioning certification.
• Post-Installation:
• Spare parts package.
• A minimum 12-month warranty on the barriers.
• Logistics:
• Barriers must be available and delivered to Shannon Airport within 4 weeks from the order date.
• The supplier is responsible for offloading materials upon arrival onsite, with a goods sign-off conducted at delivery and a client review of the condition of goods post-offload.
• Personnel Requirements:
• All installers must apply for and gain Airport Identification Cards (AICs) prior to installation. This process can take a minimum of 6 weeks and requires application submission, proof of ID/address, online training, and an on-site practical session. The contractor must include all costs related to this process.

Shipping Incoterms will be DDP (Delivery Duty Paid), with all shipping, delivery, and customs costs included in the supply price of the barriers.

3. Background & buyer context

Shannon Airport Authority DAC (SAA) is procuring these high-security anti-ram barriers to enhance its security infrastructure. The installation is a critical component for supporting operational safety and ensuring compliance with airfield protection requirements. The project aligns with the broader need for robust security measures at a key national transport hub. The procurement is being conducted under the European Union (Award of Contracts by Utilities Undertakings) Regulations 2016, indicating its status as a utility sector procurement.

4. Eligibility & selection criteria

Bidders must meet the following mandatory pre-qualification criteria to be considered:

• Candidate Details:
• Trading Name, Year Founded (and length of trading experience), Headquarters (main address for correspondence, indicating office from which the project will be managed), Responsible Party (Contact Name/Title), Contact Details (Phone No., E-mail).
• Economic & Financial Standing:
• Provision of audited financial statements/accounts for the last three (3) years. (Preferred suppliers must provide these if requested; returning the tender declares the information will be provided if requested).
• Legal Profile:
• Article 80 Declaration: A signed declaration confirming that none of the exclusion criteria specified in Article 80 of Council Directive 2014/25/EU apply. (This is a Pass/Fail criterion; the declaration at Appendix 5 must be completed and signed).
• Health & Safety:
• Provision of Health and Safety Policy details. (Returning the tender declares this information will be provided if requested).
• Compliance with Requirements and Specifications:
• Tenderers must provide details, including data sheets, confirming that the proposed products meet the requirements and specifications outlined in Appendix 1. Failure to meet specifications will result in the tender being deemed to have failed this section and will not be evaluated further.
• Compliance with Delivery Deadline:
• Tenderers must confirm they can have the required barriers delivered to Shannon within 4 weeks from the order date. Failure to meet this deadline will result in the tender being deemed to have failed this section and will not be evaluated further.
• Insurance:
• Employer’s Liability: €13 million (or currency equivalent).
• Public Liability: €6.5 million (or currency equivalent).
• Product Liability: €6.5 million (or currency equivalent).
• Tenderers confirm that if awarded a contract, they will obtain and hold these insurances from the Effective Date of the Goods and Services Contract. Formal confirmation from the insurer or broker will be requested prior to award.

5. Award criteria & scoring

The contract will be awarded on the basis of the Lowest Price.

The Contracting Authority does not bind itself to accept the lowest priced or any tender. Only compliant tenders will be evaluated.

6. Submission requirements

Tenders must be submitted via the e-tenders portal. Bidders must:

• Include all documentation specified in the RFT.
• Follow the format of the RFT and respond to each element in the order set out.
• Comply with all requirements within the RFT.
• Submit Tenders by the deadline of 15:00 on Monday 06th July 2026.
• Include a signed Tenderer’s Statement / Form of Tender (Appendix 3) printed on the Tenderer’s letterhead.
• Complete the Pricing Schedule (Appendix 2).
• Include a Declaration as to Personal Circumstances of Tenderer (Appendix 5).
• Ensure electronic documents are not corrupt.
• Confirm that all prices quoted will remain valid for 3 months from the closing date for receipt of tenders.
• Confirm acceptance of the Goods and Services Contract (Appendix 6).

7. Key dates & process

8. Contract terms that matter

• Contract Term: Not specified in the provided extract.
• Payment Terms: Payments will be made in accordance with the Goods and Services Contract (Appendix 6). Payments are subject to tax compliance verification via the eTC system.
• Key SLAs/KPIs: Delivery within 4 weeks from order. Minimum 12-month warranty.
• Liquidated Damages/Penalties: Not explicitly detailed in the provided extract, but failure to meet delivery deadlines will result in disqualification.
• Termination Clauses: Not detailed in the provided extract, but grounds for exclusion or termination due to conflicts of interest or anti-competitive conduct are noted.
• IP Ownership: Not specified.
• Sub-contracting: Allowed, but the Prime Supplier carries overall responsibility.
• Parent Company Guarantee/Bond: Not specified.

9. Risks, red flags & unusuals

• Lowest Price Award: The award criterion is solely "Lowest Price." This can lead to a focus on cost reduction over other quality or technical aspects, potentially increasing risk if not managed carefully.
• Tight Delivery Window: A 4-week delivery timeframe from order is demanding and may limit the pool of capable suppliers or increase costs for expedited production and shipping.
• Personnel Onboarding Time: The 6-week minimum for airport identification card (AIC) processing for installers is a significant lead time that must be factored into project planning and may impact the go-live date.
• Third-Party Foundation Design: The supplier provides design drawings for foundations, but the actual foundation works are to be completed by others. Coordination and clear communication will be critical to avoid delays or clashes.
• No Budget Disclosed: The estimated value is not disclosed, making it difficult for bidders to gauge the scale of the project relative to their capacity.

10. SME fit assessment

This tender is likely best suited for established manufacturers or suppliers of high-security anti-ram barriers with proven experience in crash-test certifications and supplying to critical infrastructure sites.

• Credible Bidders: Companies with a strong track record in supplying and supporting electro-hydraulic barriers, particularly those meeting K8 or ISO 22343-1:2023 standards, and experience in integrating with existing security systems. The tight delivery window and the need for installers to obtain airport passes suggest a need for significant operational capacity and established processes.
• Consortium/Sub-contracting: Consortia or prime/subcontractor arrangements are permitted, allowing smaller specialist firms to participate, provided a single Prime Supplier takes overall responsibility. A specialist barrier manufacturer could partner with an installation and integration firm.
• Indicative Bid-Prep Effort: Significant effort is required due to the technical specifications, pricing schedule, contract review, and compliance declarations. Estimating 10-20 days of focused effort for a capable bidder is reasonable.
• Pwin Signal: The "Lowest Price" award criterion suggests that price competitiveness is paramount. The tight delivery window and specific technical requirements (crash rating) may favour incumbent suppliers or those with existing product lines that meet these demands, potentially reducing competition.

11. Where to dig deeper

• Source RFT Filename: Supply, Deliver and Installation Support For High Security Anti Ram Barriers at Shannon Airport - 22.06.2026.docx
• eTenders CFT ID: Not specified in the provided text.
• Contact for queries: Via e-tenders portal.
• Key Attachments:
• Appendix 1: Requirements and Specifications
• Appendix 2: Schedule of Prices
• Appendix 6: DRAFT Goods and Services Contract