Refurbishment and Repair of Sash windows at Moyderwell building Tralee Co. Kerry

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

This tender seeks a contractor for the refurbishment and repair of sash windows at the Moyderwell building in Tralee, Co. Kerry. The contract is for works of a "similar nature" to building projects, including the scope of works envisaged in this tender. The specific nature of the works involves refurbishment and repair of sash windows.

The constituent activities and requirements include:

• Window Refurbishment and Repair: The core of the work involves addressing the condition of existing sash windows. This implies tasks such as:
• Assessment and diagnosis of window issues.
• Repair of damaged timber elements.
• Replacement of broken or missing glass panes.
• Restoration of sash mechanisms and hardware.
• Weatherproofing and draught-proofing.
• Repainting or refinishing as required.
• Compliance with Regulations: The contractor must comply with the Safety, Health and Welfare at Work Act 2005 and the Safety, Health and Welfare at Work (Construction) Regulations 2013, and any subsequent legislation.
• Project Supervisor for the Construction Stage (PSCS): The appointed contractor will also act as the Project Supervisor for the Construction Stage (PSCS) on the project, in accordance with the Safety, Health and Welfare at Work (Construction) Regulations. This role requires ensuring the safety and welfare of all persons involved in the construction work.
• Materials: The contractor must use goods and materials of good quality and suitable for their intended purpose. Specific mention is made of "Timber flooring" as a material, though its direct relevance to sash window repair is not detailed.
• Site Management: The contractor is responsible for securing the site, keeping it in good order, and ensuring the safety of persons on site and protecting nearby areas from hazards and interference.
• Reporting and Certification: The contractor must provide necessary certifications, including a Certificate of Compliance on Completion of the Works, and comply with Building Control Regulations.
• Health and Safety: The contractor must demonstrate competence and adequate resources for Health and Safety obligations. This includes providing an organisation chart indicating duty holders responsible for Health and Safety. For Type 2 or 3 projects (this is likely Type 1, but the declaration covers these), specific H&S training for a Health and Safety Manager and Site Safety Officer is required. The PSCS role also has specific H&S training and experience requirements.
• Quality Control: The contractor must ensure adequate resources for quality control.

The tender documents indicate that the successful applicant will be appointed as the Works Contractor and Project Supervisor for the Construction Stage (PSCS). The contract will be based on the Short Public Works Contract PW-CF6 v1.15.

3. Background & buyer context

This procurement is being conducted by Kerry Education and Training Board (ETB). The project involves the refurbishment and repair of sash windows at the Moyderwell building in Tralee, Co. Kerry. The tender falls under the "Small Works" category, utilising an Open Procedure. The Department of Education and Youth's "Contractor Suitability Declaration for Small Works" document is referenced, indicating a standardisation of procurement processes for smaller projects within the education sector. The contract will be governed by the Short Public Works Contract PW-CF6 v1.15, published by the Department of Public Expenditure, Infrastructure, Public Service Reform and Digitalisation. The strategic driver appears to be the maintenance and upkeep of educational facilities.

4. Eligibility & selection criteria

Bidders must meet the following minimum requirements to be considered:

• Turnover requirement: The contractor's annual turnover for the three previous financial years must be not less than 1.5 times the sum tendered for this project. Evidence must be provided by a letter from the firm's accountant.
• Insurance:
• Public Liability Insurance: Minimum cover of €6,500,000.
• Employer's Liability Insurance: Minimum cover of €13,000,000.
• Professional Indemnity Insurance: Minimum cover is proportionate to the project size, with a default level of €1.5m if not otherwise specified. The maximum permissible excess is the greater of 2% of annual turnover or €5,000.
• Certifications: Not explicitly stated as mandatory for submission at tender stage, but compliance with Safety, Health and Welfare at Work Act 2005 and Construction Regulations 2013 is statutory. Specific H&S training is required for certain personnel roles if the project is Type 2 or 3.
• Past experience:
• Must have carried out and satisfactorily completed 3 works of a similar nature, size, and complexity within the last 7 years.
• Details of these projects, including start/finish dates, foreman, scope, and contact details, must be provided if requested.
• If the role of PSCS is to be sub-contracted, the sub-contractor must also provide evidence of fulfilling the PSCS role on at least 3 works of similar nature, size, and complexity within the last 7 years.
• Personnel:
• Competent personnel must be assigned to the roles of Contracts Manager, Health & Safety Manager, Foreman, and Project Supervisor Construction Stage (PSCS). One person may fulfil multiple roles.
• CVs demonstrating previous experience in assigned roles on projects of similar nature, size, and complexity will be required if requested.
• The person assigned the PSCS role must have at least 3 years of experience in the Building Trade and formal, externally accredited training in Health and Safety relevant to the PSCS role within the last 5 years.
• Geographic / facility constraints: Not specified.

5. Award criteria & scoring

The award criteria are not explicitly detailed with scoring percentages in the provided documents. However, the tender process implies a standard evaluation based on suitability and price. The "Declaration of Suitability for Contractors for Small Works" indicates that the apparently successful tenderer will be required to produce evidence of compliance within 7 days. Failure to do so will result in exclusion. The contract will be awarded to the most economically advantageous tender. The evaluation will likely consider:

Criterion Weight (%) Sub-criteria