Inspections of rented properties

AI-generated analysis of the documents. Check the official notice and any amendments for current submission details.

1. At a glance

2. Scope of Work

The contract requires the provision of services for the inspection of rented properties to ensure compliance with the Housing Standards Regulations 2019. This procurement is conducted under an open procedure, with the potential for a contract term of two years, extendable by up to 12 months in two separate periods. The estimated expenditure for these services over the full potential term is €2.8 million, exclusive of VAT.

The core activities for the successful tenderer will involve:

• Property Inspections: Conducting inspections of rented properties within Dún Laoghaire-Rathdown County Council's administrative area.
• Compliance Verification: Ensuring that inspected properties meet the requirements of the Housing Standards Regulations 2019. This involves assessing various aspects of property condition, safety, and amenity.
• Reporting: Documenting inspection findings, including any non-compliance issues, and reporting these to the Contracting Authority.
• Personnel Requirements: The service delivery must be supported by a qualified team. This includes:
• A minimum of three Qualified Inspectors.
• Each Qualified Inspector must hold a recognised University degree (NFQ Level 8/EQF Level 6 or equivalent) in Building Surveying, Structural/Civil Engineering, or Architecture.
• Alternatively, inspectors can be registered Building Surveyors under Part 5 of the Building Control Act 2007, or Chartered Engineers (as defined by the Institute of Civil Engineers in Ireland), or hold a full course certificate in building from the Technical Instruction Branch.
• The team must include at least one Senior Building Surveyor/Inspector/Chartered Engineer with a minimum of one year's experience.
• The team must also include at least one Senior Clerk of Works with a minimum of five years' experience, and remaining team members must have at least three years' experience as a Clerk of Works or equivalent.

The tender documents do not specify exact volumes of properties to be inspected or a detailed breakdown of inspection workflows beyond the general requirement for compliance checks.

3. Background & buyer context

Dún Laoghaire-Rathdown County Council is procuring these inspection services to ensure compliance with the Housing Standards Regulations 2019. This initiative aligns with the Council's statutory obligations to maintain housing standards within its jurisdiction. The procurement is being conducted via an open procedure, indicating a desire to attract a competitive field of bidders. The estimated value suggests a significant ongoing requirement for these inspection services. The Council aims to encourage participation from Small and Medium Enterprises (SMEs) and encourages larger enterprises to consider how SMEs can be included in their proposals.

4. Eligibility & selection criteria

Tenderers must meet the following minimum requirements to be considered for evaluation:

• Turnover requirement: Tenderers must declare that their turnover exceeded €350,000 in one of the last three financial years.
• Insurance: The successful Tenderer must hold the following insurances for the term of the Services Contract:
• Employer's Liability: €13 million
• Public Liability: €6.5 million
• Professional Indemnity: €1 million
• Cyber Liability Insurance: €2 million
• Product Liability: Not specified for this tender.
• Certifications: Not specified for this tender.
• Past experience: Not specified for this tender.
• Personnel:
• Minimum of three Qualified Inspectors.
• Senior Building Surveyor/Inspector/Chartered Engineer: Minimum of one year's experience.
• Senior Clerk of Works: Minimum of five years' experience.
• Other team members (Clerk of Works or equivalent): Minimum of three years' experience.
• Geographic / facility constraints: Not specified for this tender.

5. Award criteria & scoring

The contract will be awarded based on the lowest cost tender that also meets all minimum requirements of the qualitative criteria. The specific weighting or scoring mechanism for qualitative criteria is not detailed in the provided extract, but the award principle is cost-driven among compliant and technically capable bidders.

Criterion Weight (%) Sub-criteria